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People for Hospitality
Restaurant scheduling and rota software
Easy-to-use scheduling software for your restaurant that optimises your rotas so you have the right staff working at the right times, enabling your team to be more productive.
Designed with restaurants in mind, the rota scheduling software helps you fill shifts for that day or that week, predict how many of your team you’ll need depending on the weather or busy periods.
Why use our restaurant rota software?
Having the right staffing levels at the right time eases pressure on busy teams - and a happy and engaged workforce is easier to retain, meaning your staff will stay with you for longer.
- Ensure your diners don’t outweigh your service team - Predictive features can account for busy historical periods, keeping your team and your customers happy.
- Forecast your actual wage costs that are measured against budget, and wages as percentage of sales, helping restaurant managers keep a tight control on labour costs.
- Stay on budget and improve profitability - Dashboards tracks over and underspend by location, allowing you to take proactive action.
Benefits of restaurant rota software
- Create your restaurant rotas in minutes - Minimise the time spent on admin with the automated features of our restaurant scheduling software, build your rotas in a few clicks.
- No more missed shifts - Your team can access their own schedules for that day or that week on the go using their mobiles. They can request shift changes and see real-time updates to their shifts.
- Throw away your paper - Your rota is stored online for single sites or multi-sites allowing you to make changes quickly and easily without the need for paper and wasted admin time.
Key features of our restaurant scheduling software
Wage cost percentage
Wages account for a large chunk of costs in any restaurant, so use our scheduling software to keep tight control of your wage costs by location to improve overall profitability.
Our scheduling software for restaurants clearly shows forecast and actual wage costs against budget as well as wage cost percentages.
See when a location is going to over-spend or under-achieve and take prompt action to manage labour costs better.
Labour optimisation
Restaurant shift patterns can be chaotic - with seasonal demand, local events and even the weather impacting on your staffing needs.
Optimise your labour costs and maximise your profits by ensuring you have the right people working the peak shifts to increase spend per head.
- Quickly build your staff rota and manage your labour spend more effectively with the simple-to-use predictive labour optimisation features
- View the weather specific to the location in question using our integrated weather service
- Use real-time traffic light visuals to fine tune your rota and ensure you have the right level of resources when needed
- Create and manage ad-hoc or regular events hosted within a location
Manage KPIs (Key Performance Indicator)
You can optimise your business and ensure you’re delivering against your objectives through KPI management. Drive consistent performance standards and measurements for multi-site locations.
- Help your managers to perform better and achieve your organisation’s standards using a wide range of configurable KPIs embedded with the rota
- Assess and analyse each location against the same set of KPIs or define location-specific measurables
Location dashboard
For multi-site operators, you need an easy way to view staffing budgets across your business. Benefit from at-a-glance dashboards for managers to see how their location wage costs are performing.
- Provide location managers with a powerful and comprehensive snapshot view of each week
- Make changes to rotas and wage costs depending on red, amber, and green status
- See key financial headlines and statistical data at a glance
Shift management
Simple scheduling software that helps you tightly control your restaurant rota with real-time updates and easy-to-make changes.
- Define shift codes to quickly add standard shift times to the rota.
- Empower your employees with the ability to view their shifts, request shift swaps and notify you of availability to work
- Advertise vacant shifts using self-service
- Keep full manager control of who is working and when using the authorisation workflow
Tronc and service charge
We have years of experience helping restaurants manage the needs of their business, such as seamlessly managing tronc or service charges at the click of a button.
- Calculate and distribute Tronc or service charges quickly and easily using a points system
- Assign an applicable point against each qualifying member of staff and enter the total Tronc amount for a given period
- The amount per point is calculated using the total hours worked for each employee and the total Tronc amount
System integrations
Integrate with your EPoS (Electronic Point of Sale) system to seamlessly pass over revenue information at the end of the day, by the hour or totals for the day.
- Automated transfer of sales data by day into your EPOS system with our manual data entry
- Manage your stock levels more accurately with more informed forecasting, reduce unnecessary stock holing and waste
- Predict future sales and upcoming demand based on past and present data
Run your team in the most efficient way possible with our easy-to-use restaurant scheduling software
Access Workspace - our all-in-one system
- Reward and recognise your team with Access Applause
- Allow staff to get easy access to the pay they have accrued with Access Early Pay - our on-demand payment software for restaurant staff
- Provide employees with the opportunity to self-serve - so staff can view, swap, pick-up shifts, book holidays and view pay slips and other key documents all in one place
What works well with our restaurant rota software
Restaurant HR software
Streamline your HR and workforce management. Manage team attendance, sickness and holidays all in one cloud-based system. The self-service portal for staff ensures that your HR records are kept up-to-date.
Hiring software for restaurants
Recruit the best candidates quickly and easily with our hiring software for restaurants. Suitable for all types of positions in your restaurants whether seasonal/temporary, salaried or hourly paid staff.
Access EPOS for Restaurants
Restaurants can track and manage, not only payment processing but have total visibility across your operation with real-time data tracking, automated ordering allowing you to connect with new revenue streams.
Order and pay
Improve your operational efficiencies with Access Orderbee app, the table ordering system for restaurants. Increase your speed of service, manage wages costs and enhance the guest experience by offering a simple way to order and pay digitally.
More on restaurant scheduling
The biggest challenges facing restaurants
We look at these problem areas for restauranteurs and what can be done to tackle them and how you can choose your investment to secure the future viability of your operation.
Restaurant rota software FAQs
What is restaurant rota software?
Rota software or scheduling software is designed to help restaurant operators build rotas quickly and easily, saving back-office admin time and the need for heavy paper copies.
Good rota software will also give you an easy-to-view dashboard to help you optimise your labour costs, manage your wage budget and so you have the right team working at the right times.
Why is restaurant rota software important?
Restaurant rota software is important to help manage wage costs, and budgets and help plan for peak periods, events and deliveries. It can help to reduce management costs from endless admin and rota updates. Restaurant rota software also allows your team to access their own schedules from their mobiles where they can request shift changes, see available shifts and let you know when they are available.
How much does restaurant scheduling software cost?
Restaurant scheduling software costs can vary whether you are a single site, independent restaurant, mid or large operator. The higher the number of staff you have working for you will generally dictate the amount you will need to invest in your software.
Many free versions of restaurant scheduling software provide smaller businesses with the ability to remove paper versions, whilst some paid versions will provide you with more detailed functionality and ways to view your wage cost and schedule.
Explore our restaurant solutions
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Control your procurement process with complete visibility of expenditure for maximum savings with purchase to pay software, restaurant recipe software and food waste management software
Make bookings, reservations and enquiries easy for your staff with restaurant booking system and table management software
Simplify and automate employee management with HR software for restaurants, payroll and hospitality LMS
Easy-to-use online gift voucher management software that allows you to make extra sales in your bar, restaurant or hotel with no set up costs
Manage your tickets and guest administration, promotions and sales of any kind of event with ticketing software
Replace your paper processes with digital checklists and record logs
Automate workflow, reduce paperwork and make speedy fixes with property maintenance software
