Property Maintenance

Property management software

Your easy-to-use, cloud-based computer-aided facility management (CAFM) solution. Access Maintain, powered by Access Workspace, gives you an accurate, real-time overview of all maintenance work being carried out and the associated cost. Enabling you to reduce admin, manage costs and make speedy fixes.

book demo read brochure

The end-to-end online property maintenance solution, enables you to:

Icon1

Easily control all types of maintenance work

All reactive, planned and in-house maintenance work is managed within one system; giving you full visibility of all supplier call-outs, any automated service work planned and in-house labour time deployed.

Icon 2

Increase efficiency and save costs

The whole process is quickly managed online. Choosing only the best-performing contractors from your pre-approved list, helps you achieve more first-time fixes.

Icon 3

Adhere to compliance obligations and reduce risk

All important documentation (from contractor insurance certificates to statutory servicing and testing of assets) are all stored digitally within the system, meaning you're prepared for any inspections.

Cost management

  • Reduce your maintenance costs by at least 10%, by improving efficiency
  • Manage all maintenance spend at site level or estate level in real-time, with budgets updated immediately
  • Decision making and authorisation made on the go, via your mobile device
Cost Management Group 820X460px

See the software in action

book demo

Contractor management

  • Improve the service performance and value from your supply chain
  • Achieve more first-time fixes from your call-outs
  • Contractors receive your job instantly through the system, meaning they’re better prepared to respond quickly
Contractor Management Performance Review 820X460px

Certificates, risk and compliance

  • All compliance test certificates are electronically uploaded by the contractor into the portal and instantly accessible
  • All validity checks of contractors’ insurance cover are fully automated
  • Full audit trails and asset history, giving a high level of accountability and compliance
Certificates, Risk And Compliance Contractor Insurance Validity 820X460px

The end-to-end online property maintenance solution

read brochure

Reporting

  • Instant reporting across the entire multi-site estate or detail down to single site level
  • All reporting information available in real-time and on any device
  • Enables you to easily reconcile repair expenditure, without the need to query the finance department
Reporting Pl820x460px

Some of our Access Maintain customers:

What our customers say...

Everything is online and we can access what we need in real time, meaning that WMP has full control, enabling complete transparency and visibility across the estate. 

Read case study

Head of Contracts & Procurement, West Mercia Police

What our customers say...

By registering our entire supply chain on Access Maintain, costs are locked in and we have the control to know which jobs are open, which contractor is attending – and when – giving full visibility of how much the work is going to cost in advance, rather than getting some nasty surprises afterwards.

Read case study

Head of Property, Lifeways

What our customers say...

Access Maintain has enabled me to achieve a bigger and more realistic CapEx budget. I’m able to see what equipment keeps breaking, along with the associated cost, and compare that to what replacing the equipment would cost. I can then take this information to the Finance team and the Board, because I have all that visibility in the reporting.

Read case study

Facilities Manager, Five Guys

Other key features

Supply only procurement

Mobile optimised website

Outsourced service

Powered by Access Workspace

Supply only procurement

Supply Only 820X460px
  • Purchase non-F&B goods, parts and assets
  • You’re able to purchase assets and maintain them, all through one automated system
  • The system automatically manages warranties and ensures that any call-outs relating to the asset, within the warranty period, are directed to the warranty contractor

Mobile optimised website

HOS Mobilethumb 2021 02 08
  • Tailor made for our customers, their contractors and the engineers attending the job
  • The software creates clear communication within your business and allows our customers to be in full control of their property maintenance
  • Includes mobile job allocation, authorisation features, engineer GPS location and mobile job approval and sign-off
  • Four key screens (shown in screenshot image): 1. Place call-out 2. Sign in 3. Log details 4. Sign out
  • Sign in and sign out are GPS located

Outsourced service

Outsourced Service Helpdesk 820X460px
  • Fully managed property maintenance service
  • Access to extensive knowledge and expertise
  • Regular reporting and benchmarking, all transparent with a full audit trail

Powered by Access Workspace

Propertymaintenancebanner
  • Get access to powerful analytics and apps to drive greater engagement and increased productivity
  • Customisable dashboards enable you to view information that is most relevant to you
  • Share centrally held data to guarantee data accuracy and confidence in business-wide performance analytics

See the software in action

book demo