Software for hotels

Hotel inventory and procurement software enables hotel operators to manage all the tasks associated with purchasing through one digital platform.  

More than 125 hotels in the UK use Access Hospitality’s procurement software to secure the best prices from food and beverage suppliers and generate purchase orders, delivery notes and electronic invoices. With full visibility across the purchasing process, you can keep tight control on costs and speed up ordering in your operation. Our hotel customers typically report a 10% decrease in direct costs and a +5% invoice-to-credit ratio. 

Benefits for hotels include:  

• Accurate forecasting that helps you with budgeting and planning 
• Real-time reporting that helps identify your most and least profitable items  
• Secure the best prices from suppliers 

Turning customer data into actionable insights can help hotels to personalise and improve the customer experience.

Using a hotel CRM, you can generate tailored marketing campaigns and streamline operations to generate more bookings and increase revenue. 

Benefits for hotels include:

• Increased customer loyalty by creating targeted offers and experiences that help you generate more return visits from your guests.   
• Manage and automate communication with guests, such as sending confirmation emails and follow-up messages.  
• Streamline your operations and maximise your customer relationships with over 70 integrations to leading hospitality platforms

Menu management software helps businesses to manage their food and beverage operations by controlling the cost of menu items on their menus, analysing ongoing profitability, managing stock, reducing waste costs and fulfilling nutrition and allergen legislation.  

The advanced reporting and analytics within the Access menu management solution enables you to control costs, switch out ingredients in recipes quickly and easily and identify your best performing and most profitable dishes.  

Benefits for hotels include:  

• Improve profitability by gaining tighter control of margins on individual dishes and reducing waste  
• Automate and digitise processes to reduce time spent on admin 
• Comply with nutritional and allergen labelling to ensure you are fully compliant and offer a safe service to your guests 

The electric point of sale system in the hotel restaurant or bar is the system that processes orders and payments from guests for table service. Online EPoS systems enable your team to take orders from your dining guests digitally, sending them directly to the POS system and kitchen for smoother service.  

Access Hospitality EPoS offers an easy-to-use interface that integrates with all major payment providers as well as full integration with the Access Collins online booking system to ensure your guests enjoy a seamless experience from booking to visit.  

Benefits for hotels include:  

• Faster orders with a direct feed to the kitchen display system  
• Comprehensive real-time reporting to help you analyse your sales data  
• Stock results dashboard helps you manage stock and reduce waste in your kitchen 

An online booking and reservation system can help you drive more non-hotel guests to your venue’s restaurant. Driving extra revenue through your dining spaces can help increase the profitability of your whole operation.  

Access Hospitality’s booking and reservation solution helps you drive more restaurant bookings and manage enquiries about dining and includes a table management function to help you make the most of your restaurant space.  

Benefits for hotels include:  

• Increase average order values with pre-sales and upselling opportunities at the point of booking 
• Manage dining enquiries through a multitude of booking channels and take deposits and pre-orders  
• Promote your dining establishment through DesignMyNight, the online discovery platform for hospitality venues with more than 13 million monthly views to help new guests discover your dining venue 

HR, scheduling and payroll software for hotels and hospitality includes all the tools and functions needed to efficiently produce staff schedules, manage time and attendance and pay their teams in-house.  

Access Hospitality enables hotel operators to streamline and automate their HR processes to reduce time spent on manual tasks and ensure their staff are taken care of.  

Benefits for hotels include:  

• Easily manage staff scheduling, sickness and holidays in one online portal 
• Automate payroll functions to save hundreds of hours of time  
• Easy-to-use platform for your staff to manage their holidays, access documents and view payslips 

Staff training and development software enables operators to deliver the mandatory training their staff members need to complete to operate safely and meet legal compliance and also the tools to help team members thrive and develop in their hospitality careers.  

Providing learning and development opportunities helps to engage your teams and keep your most skilled staff members within your business for longer. Access LMS delivers all the tools and functionality needed to deliver engaging career pathways as well as hotel-focused training and compliance courses.  

Benefits for hotels include:  

• Reduce employee turnover by providing engaging career development opportunities 
• Develop a highly skilled workforce who will deliver better quality service to your guests  
• Identify training gaps and monitor compliance rates with in-depth data reporting 

Managing annual services, maintenance and repairs across a vast estate of property can become an overwhelming task for hotel operators, so, computer-aided facility management software for hotels enables operators to manage the maintenance and development of their equipment and buildings easily on one platform.  

Access Maintain provides the tools to automate facility management processes, set approval processes, manage and approve contractors, monitor and assess budgets and book, track and invoice jobs through its easy-to-use system.  

Benefits for hotels include:  

• Greater control over contractors and job management can help reduce maintenance costs by 10%  
• Save time by automating processes like invoicing and approvals 
• Monitor performance and budgets across your entire estate to identify areas of high cost or repeated maintenance 

Get full visibility of your hospitality business’ finances and operations – gain a full picture of costs and expenses, revenue and profit at the click of a button.

Our accounting software for the hospitality industry, provides medium to large operators with powerful tools and features that streamline financial operations, enhance cost control, and optimise revenue generation.