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Rotaready Evo
Hospitality staff scheduling software that adapts to your operation
From AI-powered labour forecasting to manual rota building, Rotaready Evo gives hospitality teams flexible scheduling tools for every approach to rota planning.
Why businesses like yours love Rotaready Evo
%
Savings on wage costs
%
Average ROI
%
improvement in sales predictions
Hospitality staff scheduling built around your workflow
Rotaready Evo supports every approach to hospitality staff scheduling - from AI-led forecasting and automated rota generation to fully manual scheduling. Managers can use different tools across teams, sites and shifts, while built-in compliance checks run in the background on every rota.
AI-powered labour forecasting
Use AI-powered labour forecasting to build hospitality staff rotas around predicted demand, sales trends, reservations, weather and local events.
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Combine reservations, sales data, weather and trading history into a live demand forecast
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Compare predicted sales, scheduled hours and wage costs directly inside the rota view
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Track alignment scores to see how closely staffing matches forecasted demand
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Receive proactive alerts when labour forecasts change before costs are impacted
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Ask Copilot about staffing levels, revenue forecasts or reservation trends without opening reports.
The more you use AI forecasting, the more accurately the model adapts to your trading patterns over time, improving scheduling accuracy week on week.
Auto-generated rotas powered by your scheduling rules
Generate compliant rotas automatically, using your own shift rules, staffing requirements and rota templates.
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Configure staffing levels, shift rules and skill requirements by role, department or site
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Auto-assign shifts based on availability, contracted hours, fairness and Working Time Regulations
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Use skill-based eligibility tags so only qualified employees are assigned to specific shifts
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Apply different rota templates across days or sites to match changing demand patterns
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Generate rotas instantly, then tweak manually where needed.
Manual rota planning with live validation
Build rotas manually with drag-and-drop scheduling tools, live wage tracking and real-time compliance checks.
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Build rotas your way with drag-and-drop shift editing and instant wage visibility
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Suggest shifts automatically based on each employee’s usual working pattern
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Flag rest breaches, contracted hour issues and Working Time conflicts as shifts are added
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Use previous rotas as a starting point for future weeks
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Track contracted hours and labour costs in real time before publishing
Core tools included in every setup
Whether you schedule manually, automatically or with AI forecasting, every setup includes the same core tools for compliance, communication, and labour management.
Employee mobile app
Employees can view their rota, update availability, request time off and swap shifts directly from the app. Broadcasted shifts go to eligible employees automatically.
Multi-site visibility
Manage rotas, wage costs and labour percentages across every site from one account with reporting broken down by site and time period.
Rota compliance, built in
Automatic checks for Working Time Regulations, minimum wage, rest breaks and contracted hours run on every rota while shifts are being built. Holiday, unavailability and absence records flow directly into the rota, while approval workflows support rota sign-off before publishing.
50+ integrations
Export rota and attendance data directly to your payroll or HR system. Connect to EPoS, reservation and HR platforms via 50+ integrations, including the Hospitality People Suite.
Mobile rota management
Managers can edit rotas, respond to absences and review scheduling alerts from desktop or mobile. With an intelligent AI assistant and alerts for making rota changes in record time
Trusted by
Save 93 hours a week. Cut wage costs by 5%.
See how Rotaready Evo could work for your operation.
Explore other Rotaready Evo features
HR
Manage time-off, holidays, documents, and pay records in one place, with smart reminders and wellbeing insights to support every team member.
Employee engagement
Give teams a voice with sentiment tools, easy shift swaps, absence requests, and messaging - all in a handy app.
Time & Attendance
Capture every clock-in and out via tablet or mobile and ensure instantly accurate timesheets that guarantee payroll accuracy.
Reporting & analytics
Easy-to-read dashboards and reports that highlight trends, support smarter decisions and help you improve every part of your operation.
Forecasting
Built on advanced AI and machine learning, Forecasting elevates your sales forecasting, scheduling and workforce planning.
Part of your complete Hospitality People Platform
Make every learning journey more impactful by connecting your hospitality LMS to scheduling, payroll and wider people tools.
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Link training completions to roles, rotas and performance, so the right people are in the right place, fully compliant.
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Use shared employee records to avoid double entry of key details.
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Give teams a smoother experience with single sign-on across learning, HR and scheduling.
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Easily add more suite modules over time, building towards a complete “hire to retire” people platform.
Hospitality staff scheduling software FAQs
How long does it take to build a rota with Rotaready Evo?
Most hospitality managers can put together a weekly rota in seconds, thanks to tools like templates, week-to-week cloning, and smart shift suggestions that do the heavy lifting for you. And the more you use it, the quicker it becomes – AI scheduling learns your business and staffing patterns, making it easier to build the perfect rota every time.
Can I use your rota planner if I have multiple sites?
Absolutely. Rotaready Evo makes it easy to see and manage rotas for all your locations in one place. You can move staff between sites to cover gaps, keep an eye on wage costs, and make sure every venue follows the same standards. Whether you’re running a couple of pubs or a whole group of restaurants, our hospitality rota software grows right along with you.
How does your hospitality staff scheduling software work on mobile?
Our hospitality rota app is built for iOS and Android, so you can create and edit rotas wherever you are. Managers can drag and drop shifts, keep an eye on wage costs and check compliance right from their phone or tablet, which is ideal when you’re on-site or away from your desk. Your team gets the app for free too, making it easy for them to view their shifts, request swaps, request holidays and clock in or out.