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Rotaready Evo

Hospitality staff scheduling software that adapts to your operation  

From AI-powered labour forecasting to manual rota building, Rotaready Evo gives hospitality teams flexible scheduling tools for every approach to rota planning.  

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Why businesses like yours love Rotaready Evo

%

Savings on wage costs

%

Average ROI

%

improvement in sales predictions

Product Tour
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Click to begin an interactive walkthrough

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AI Labour predictions
Overview of the hours you’ve scheduled vs our AI predictions, helping you schedule perfectly to meet demand
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Live weather forecasts and events
Live weather and event information to help you plan for how these variables will impact demand
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Contractual hours
Real-time view of contracted hours to help you ensure your team are never working over or under their contracted hours
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Employee availability
Full visibility of employee availability so you can only schedule employees that are available to work
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Cover shifts
Schedule an employee to work at a different site or department on a temporary basis. The shift will appear on the receiving site's rota immediately alongside the employee's name. 
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Auto-scheduling and rota templates
Speed up the way you build staff rotas by copying an existing rota to a new week or automatically generate a new rota using smart templates
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Shift recommendations
When adding new shifts Rotaready Evo surfaces shift recommendations based on the team members shift history - including shift type, start time, and finish time.
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Drag and drop shifts
Drag and drop shifts for easy rota amends - with built in validation to ensure rota compliance
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Copy & paste shifts
Effortlessly copy and paste shifts from one employee to another. The break time will adjust automatically to match the receiving employee's rest break policy.
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Live staffing profile with reservations
Visualise your sales forecasts alongside staffing levels and utilise the integration with reservation system for real-time visibility of reservation data. Helping you schedule the right number of staff at the right time.
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Live hours & wages vs budget
View of key labour metrics in real-time as you schedule shifts, helping you keep your labour costs under control
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Draft/marked for approval status
When building a rota they are in a draft state - meaning they're private and only visible to those with rota editing permissions. Once built you have the option to mark the rota for approval before publishing
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Publish rota & notify employees
Publishing a rota makes all shifts visible to employees in that site or department, with individual employees notified of their upcoming shifts. Any changes made after publishing will trigger notifications to affected employees.
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Broadcast shift
If you have a gap to cover in your rota you can broadcast a shift to a particular group of employees - the first person to accept will be given the shift.
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Switching between sites
Easily switch between sites using the site picker in the top right corner
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Employee scheduling tour complete
But we have so much more to show you. If you would like to explore more areas of Rotaready Evo, or see exactly how it could work for you, simply get in touch below and one of the team will be happy to help.

Hospitality staff scheduling built around your workflow 

Rotaready Evo supports every approach to hospitality staff scheduling - from AI-led forecasting and automated rota generation to fully manual scheduling. 

AI-powered labour forecasting 

Use AI-powered labour forecasting to build hospitality staff rotas around predicted demand, sales trends, reservations, weather and local events.  

  • Combine reservations, sales data, weather and trading history into a live demand forecast  

  • Compare predicted sales, scheduled hours and wage costs directly inside the rota view  

  • Track alignment scores to see how closely staffing matches forecasted demand 

  • Receive proactive alerts when labour forecasts change before costs are impacted  

  • Ask Copilot about staffing levels, revenue forecasts or reservation trends without opening reports.  

The more you use AI forecasting, the more accurately the model adapts to your trading patterns over time, improving scheduling accuracy week on week. 

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Auto-generated rotas powered by your scheduling rules 

Generate compliant rotas automatically, based your own shift rules, staffing requirements and rota history  
 

  • Configure staffing levels, shift rules and skill requirements by role, department or site. 
  • Auto-assign shifts based on availability, contracted hours, fairness and Working Time Regulations. 
  • Use skill-based eligibility tags so only qualified employees are assigned to specific shifts. 
  • Apply different rota templates across days or sites to match changing demand patterns.  
  • Rota Assistant to help you automatically generate your next rota based on your historical rota data, with open shifts filled with the best suited available employee  
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Manual rota planning with live validation

Build rotas manually with drag-and-drop scheduling tools, live wage tracking and real-time compliance checks.  

  • Build rotas your way with drag-and-drop shift editing and instant wage visibility  

  • Suggest shifts automatically based on each employee’s usual working pattern 

  • Flag rest breaches, contracted hour issues and Working Time conflicts as shifts are added 

  • Use previous rotas as a starting point for future weeks 

  • Track contracted hours and labour costs in real time before publishing

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Core tools included in every setup

Whether you schedule manually, automatically or with AI forecasting, every setup includes the same core tools for compliance, communication, and labour management. 

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Trustpilot

Save 93 hours a week. Cut wage costs by 5%. 

See how Rotaready Evo could work for your operation. 

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Explore other Rotaready Evo features 

HR

Manage time-off, holidays, documents, and pay records in one place, with smart reminders and wellbeing insights to support every team member. 

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Employee engagement 

Give teams a voice with sentiment tools, easy shift swaps, absence requests, and messaging - all in a handy app. 

Explore employee engagement

Time & Attendance

Capture every clock-in and out via tablet or mobile and ensure instantly accurate timesheets that guarantee payroll accuracy.

Explore time & attendance

Reporting & analytics 

Easy-to-read dashboards and reports that highlight trends, support smarter decisions and help you improve every part of your operation. 

Explore reporting & analytics

Forecasting

Built on advanced AI and machine learning, Forecasting elevates your sales forecasting, scheduling and workforce planning.  

Explore forecasting

Part of your complete Hospitality People Platform

Make every learning journey more impactful by connecting your hospitality LMS to scheduling, payroll and wider people tools.   

  • Link training completions to roles, rotas and performance, so the right people are in the right place, fully compliant.   

  • Use shared employee records to avoid double entry of key details.  

  • Give teams a smoother experience with single sign-on across learning, HR and scheduling.   

  • Easily add more suite modules over time, building towards a complete “hire to retire” people platform. 

View pricingDiscover the suite

Hospitality staff scheduling software FAQs 

How long does it take to build a rota with Rotaready Evo?

Most hospitality managers can put together a weekly rota in seconds, thanks to tools like templates, week-to-week cloning, and smart shift suggestions that do the heavy lifting for you. And the more you use it, the quicker it becomes – AI scheduling learns your business and staffing patterns, making it easier to build the perfect rota every time.  

Can I use your rota planner if I have multiple sites?

Absolutely. Rotaready Evo makes it easy to see and manage rotas for all your locations in one place. You can move staff between sites to cover gaps, keep an eye on wage costs, and make sure every venue follows the same standards. Whether you’re running a couple of pubs or a whole group of restaurants, our hospitality rota software grows right along with you.

How does your hospitality staff scheduling software work on mobile?

Our hospitality rota app is built for iOS and Android, so you can create and edit rotas wherever you are. Managers can drag and drop shifts, keep an eye on wage costs and check compliance right from their phone or tablet, which is ideal when you’re on-site or away from your desk. Your team gets the app for free too, making it easy for them to view their shifts, request swaps, request holidays and clock in or out. 

What is Access Evo and how does it help me build the rota?

Access Evo is the intelligence layer that sits across Rotaready Evo and connects it to the rest of your operation. With Access Evo, you gain access to Access Evo Researcher, which makes it easier than ever to  build or amend rotas. Using plain language you can ask Researcher to build next week’s rota, it will then suggest a pre-populated rota, with the best-fit person for every open shift; significantly reducing the repetitive nature of rota building 

Beyond this, Feed surfaces alerts when AI labour predictions change, so you can inline with any changes in demand; enabling you to ensure you always have the right number of people working each shift. For teams also using CPL Learning Evo, Access Evo's hospitality training and compliance platform, it tracks certifications across both products and flags any training that's overdue ,against the employee’s next sgift, so compliance doesn't fall through the gap between your scheduling and training systems. 

You confirm every action. Nothing moves without your say.