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Access PeopleXD Evo
Multi-Site Holiday Management Software
Part of Access PeopleXD Evo's Workforce Management Software, our holiday booking software helps medium-large organisations in the UK and Ireland manage time-off across multiple sites and departments.
- Self-service holiday booking app
- Real-time visibility shows who's off and when
- Ensure minimum staffing levels, automatically
- Built-in WTR compliance tracking
- Direct payroll integration saves hours weekly
Our holiday management software is part of a unified HR suite that gives you full visibility of time-off across sites and departments
Our Access People solutions are trusted by 19,000+ organisations in the UK and Ireland
Holiday management challenges for medium and large businesses
Without dedicated holiday management software, coordinating time-off across multiple sites often relies on spreadsheets and manual processes.
Why holiday management is different for complex organisations:
- Coordinating time-off across multiple sites without creating staffing gaps
- Managing different entitlements for various contracts, locations and roles
- Preventing holiday clashes during peak trading periods
- Giving employees visibility whilst maintaining manager control
- Eliminating manual updates between holiday tracking and payroll
See how Access PeopleXD Evo's holiday booking system solves these challenges
How our holiday management software handles complexity
For businesses with thousands of employees and multiple locations, managing holiday requests demands more than basic holiday booking software – it needs to help prevent staffing gaps and ensure adequate cover whilst respecting employee entitlements.
Access PeopleXD Evo's holiday management software tackles the complexity that frustrates HR teams: configuring different policies per site, blocking peak period requests, and maintaining complete visibility across all departments.
Automated Holiday Approvals
One-click manager approvals with automatic routing, delegation during absence, and escalation for stalled requests across all sites.
Real-time Staff Availability
Live dashboards show who's off and when, preventing clashes and ensuring minimum coverage across departments and locations.
Policy Enforcement Engine
Automatically enforce carry-over limits, block-out periods, and different entitlements by site, role or contract type.
Direct Payroll Integration
Holiday balances and pay adjustments flow straight through to payroll - no exports, imports or manual reconciliation needed.
Features of our holiday management software
How our holiday booking system saves time
“The feedback from employees has been that the Access PeopleXD mobile app has been life changing. If they are booking a holiday, they can make the request on-the-go which managers can approve instantly. Once employees’ working hours are recorded, time calculations are automatically pulled through to Access PeopleXD payroll. It has massively reduced manual admin, and from a reporting perspective, Access PeopleXD has enabled us to make informed decisions that are driven by the data”
says Megan Weedon, People Manager for Policy Systems and Reward at N Brown Group.
Get the guide to mastering complex workforce scheduling
Integrate holiday booking with your wider workforce strategy
With holiday management software integrated into HR, payroll and analytics you turn leave data into strategic workforce planning insight.
Payroll accuracy
Approved holidays automatically flow into pay calculations.
Workforce planning
Link approved leave to rota planning for better coverage.
Strategic insight
Identify busy periods, underused entitlements, and holiday trends.
How effective holiday management saved Cineworld hours
Discover how Access PeopleXD Evo’s holiday management software helps organisations like yours save time and reduce admin.
"The impact of Access PeopleXD on the business has been immediate and transformative. Holiday requests and shift swaps are automated, taking no management time. It’s not very often we get the chance to hand back five hours to every senior manager every week."
Leon Foster Hill, Senior HR Business Partner at Cineworld.
Why choose our holiday management software?
Built for UK complexity, delivered with simplicity
With 30 years serving UK businesses and a 4.6 Trustpilot rating vs 3.8 industry average, we understand the unique challenges of managing holidays across multiple UK sites and various entitlement calculations.
Part of Access PeopleXD Evo, our holiday booking system delivers measurable results: Cineworld saved 5 hours per manager weekly on holiday administration, whilst other customers report 70% reduction in holiday-related queries.
Leverage the power of AI and People Analytics
Our HR and Payroll software is now powered by Access Evo - our new AI-embedded software experience.
We’re putting cutting-edge AI and People Analytics to work across your entire HCM suite, connecting it like never before.
Quick Asks, your AI-powered HR Assistant, provides instant answers to HR queries, delegates routine tasks, and uses generative AI to create content and guide you on HR best practice.
Our embedded People Analytics, provide you with real-time actionable insights giving you the ability to easily diagnose trends, identify challenges and accelerate business impact.
AI Feed automates priority workflows, ensuring employees are aware of critical tasks, and can drive action in the moment.
Staff holiday booking system FAQs
How do you manage staff annual leave?
Smart, cloud-based holiday planning software helps HR teams and managers to manage staff holidays by providing clear visibility of all holidays requested and booked. Software can automate and streamline the holiday approval process, and significantly reduce enquiries and heavy manual admin around annual leave entitlement.
A more advanced holiday booking system will provide mobile self-service functionality to give employees visibility of their annual leave entitlement and control over managing their holiday bookings. Managers will receive real-time notifications and a view of their team’s availability and any conflicts or staff shortages. This allows them to approve or decline holiday requests quickly and seamlessly.
If your software for managing staff holidays is part of a wider HR or workforce management software system, you’ll be able to get a better view of your data all in one place, including staff clocking in and out, rostering and shift swapping to support a more joined-up approach to your HR strategy.
Choosing the right holiday management software ensures clear tracking of leave balances, automated approvals and fewer queries.
What is the difference between a staff holiday booking system and absence management software?
A staff holiday booking system helps managers and employees to easily view, request and approve holiday requests in a central location. Absence management software is a more holistic solution helping organisations to manage all absences on one system; from holiday entitlement to parental leave and sickness.
Does the holiday booking system include an app?
Many popular holiday booking systems offer mobile apps for convenient booking and managing requests on the go. Access holiday planning software offers an app that’s available on IOS and Android for your staff to book holidays on the go, wherever they are.
How much holiday are my staff entitled to?
Full-time workers are entitled to 5.6 weeks of annual leave each year, working out as 28 days paid holiday as a minimum. Part-time workers and those working irregular hours have a different entitlement.
Read our guide to holiday entitlement to find out more.
Access PeopleXD Evo Support
What kind of support will I get during and after implementation?
You’ll have access to always-on support that covers both technical expertise and strategic guidance to help your HR suite deliver the ROI you expect.
Who will be my main point of contact?
After you go live with your system and depending on the level of support you require, you may be assigned a Dedicated Customer Success Manager to help you get the most out of your system, alongside a Technical Success Manager who provides proactive technical advice.
How quickly can I expect issues to be resolved?
We offer contractual service commitments with rapid response guarantees to ensure any issues are handled swiftly. This is tailored to the level of support package you have.
Do you monitor and optimise the system after go-live?
Yes – we provide proactive system monitoring and preventive optimisation so potential issues are addressed before they impact performance.
Will my team get training and best-practice advice?
Absolutely. We offer comprehensive training resources and ongoing best-practice guidance to help your team get the most from the system.
Does support stop once the system is live?
No – we offer support packages which provide an end-to-end partnership, from initial implementation right through to supporting your wider digital transformation.
A great implementation team!
Building our new IPS system for CareCo has been a steep learning curve for my HR team. However, our values at CareCo are Lend a Hand, Lead with Hear…
Well Worth The Time!
Experienced consultant guiding through some difficult topics. I found it valuable for my own role and can easily identify clear business wins after a…
The project management team at Access…
The project management team at Access have been excellent. The meticulous planning and support for our implementation has been first class. Whether t…
Knowledgeable consultant
Knowledgeable consultant. explained everything in detail and asked for questions regularly throughout the session.
People XD Implementation. I have experience of implementing many…
I have experience of implementing many HR and Payroll systems during my career with many different suppliers. I can honesty say that my experience of…
Basic Insights Centralised Training
Very detailed, insightful training.
Great Training Course for Beginners
The training was pitched correctly to the target audience, comprehensive and covered exactly what I needed. I have conquered my fear of Insight! Th…
Thank you
A very helpful operative on the phone and quick responses to my problem.
very professional and helpful
very professional and helpful
Collaborative throughout
I have been working with The Access Group for just over a year on an HR transformation journey. My primary contacts throughout this process were John…
John Crowley, Access Project Manager
Assigned John Crowley as PM supporting implementation of PeopleXD in the National Ambulance Service. We found him to be extremely professional and ap…
Peter is always professional and very…
Peter is always professional and very knowledgeable. He is always engaged and very nice to work with and I am really pleased he was a part of this p…
Clear and precise Remote Help
Vlad gave clear and precise instructions for me to follow to resolve the minor problem I had. Would definitely recommend Access.
Customisation support
We have recently used ACCESS to go live with a new module in SelectHR to support our employees and managers. The custom build process was really supp…
Great support provided
Steve has helped us with a major issue that we have been facing in closing absences which already has a paid upto date on SelectHR. He has been very …
Steve was very responsive
Steve was very responsive, nothing was too much trouble, and he was very easy to work with.
Great relationship
Steve has worked very closely with us to meet, and deliver, our requirements, guiding and advising us on the best solution. Steve is great to work w…
Joe Finnigan provides excellent support…
Joe Finnigan provides excellent support to our HR project with Select HR. He is very knowledgeable on the system.
Steve Lennon - Developer Legend Strikes Again
I have been working with Steve for over a year now and if Steve says he will do something or get an answer you can rely on him to deliver. Nothing i…
See why large UK organisations are choosing PeopleXD Evo
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