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Absence management software

Our absence management software will give you a complete and connected view of your absence across the entire organisation. You can easily submit, track and manage attendance, sickness, absence, and leave all in one place - via any device.

With sickness absence estimated to cost the UK economy over £100bn annually*, now is the time for your business to get on top of employee absence data.

Our Access People solutions are trusted by 18,000+ organisations in the UK and Ireland

Key features of our absence management software

Simplify your leave management with our easy-to-use absence management solutions, packed with essential features to streamline workflows, boost team happiness, and save you time.

Efficient automation of time and attendance
  • Our absence management system compiles and calculates working hours and automatically highlights when average hours have been exceeded
  • Automated pro-rata adjustments for new joiners, leavers, changes in full time equivalence (FTE), length of service and promotions
  • Trigger points to highlight patterns of sickness absence that require further attention
Self-serve capabilities
  • Self-serve for employees – the ability to view annual leave entitlement, holidays carried over, days taken and upcoming booked leave, as well as request time off and submit timesheets and overtime
  • Self-serve for managers – simple one-click approval of holiday requests, timesheets and overtime
Smart integrations
  • Our absence management solution is a fully modular system, allowing you to add other modules to your package as your organisation grows – all accessible via single sign-on access
  • API integration capabilities
  • Integrated with payroll software to automate holiday, sickness and overtime calculations
Dynamic and customisable dashboards
  • 12-month views of employee calendars, visible to all staff
  • Customisable leave types
  • Secure viewing level permissions, which can be set depending on role, team or department
  • Option to define approval criteria for different types of absence
  • Document upload functionality to support absence records, like fit notes and return to work interviews
  • Real-time customisable reports on employee planned and unplanned absences
Cloud-based with a dedicated mobile app
  • Our absence management solution is cloud-based, with no limit to employee numbers
  • The native mobile app enables managers and employees to view and manage leave on the go, with geofencing clocking solution and language preferences

Day Lewis Pharmacy success story

Day Lewis Pharmacy sought to bring their legacy HR and payroll functions together with a single integrated solution, to provide better visibility of shift patterns across all of Day Lewis’ sites to help improve the resourcing of key employees in their pharmacies.

Speak to an expert about your absence management needs

Absence management is a part of our extensive HR suite

Our HR and payroll software consists of lots of different modules, from recruitment and onboarding to workforce management, pay, performance, learning and development and engagement. Choose the ideal HR solution tailored to your business size to get started.

HR software for small businesses

Access PeopleHR

Designed for businesses with up to 250 employees, including startups.

HR software for medium to large businesses

Access PeopleXD

Designed for businesses with 250 employees or more.

How our absence management software helps inform decision making

With our absence management solution, your employees can take ownership of their own data, leave and absence with self-serve capabilities, and your business will gain a better understanding of absence to help inform decision making.

Whether you want to replace outdated absence tracking software or are looking for an integrated and scalable HR suite, our absence management system offers both familiar features and cutting-edge functionalities.

Benefits of our absence management system

  • Manage absence across a workforce of any size
  • Mobile self-serve functionality to enhance the employee experience
  • Centralised absence data and trends to support capacity planning and prevent absenteeism and presenteeism
  • Reduce sick pay compilations and remove admin with automation
  • Set triggers and run real-time reports to develop data-led policies
  • Remain compliant with occupational and statutory legislation
  • Calculate the cost of absence and reduce the financial impact
  • Reduce costly absence data inaccuracies with payroll integration

Find out more about how to manage absence in the workplace, and the benefits for your business.

See our absence management software in action

book a free demo

Simplify your absence management software with smart integration

Our configurable absence management software can be integrated with your key HR and payroll systems to help you move around your people data more easily and understand that all-important 'one picture'.

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Seamless payroll integration

Process employee hours correctly and seamlessly transfer accurate absence data to payroll and online payslips.

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Combine with roster scheduling

Discover the leading rostering solution on the market today with collaborative shift swapping and automatic rostering.

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End-to-end workforce management solutions

Your absence management software can be integrated with employee self-service tools and onboarding software so you can view everything you need regarding your people in one place.

Proud to be working with 13,000+ organisations in the UK and Ireland

Absence management software FAQs

What is absence management software?

Absence management software is designed to help organisations to effectively keep track of attendance, sickness, absence and leave entitlements, all in one place. It equips managers with the tools to monitor absences and keep accurate records, while providing valuable absence related insights. Your HR team can use this data to develop absence management policies and programmes tailored to your organisation's specific requirements.

Learn more about effective absence management and how software can help.

How does absence management software work?

Absence management software works by providing a range of tools and features to help managers and HR teams keep track of staff absence across the entire organisation. At Access, we offer absence management software that is integrated with time and attendance management software, and this gives managers and HR teams:

  • Real-time notifications of staff absences and holiday requests
  • Bradford Factor scoring or similar automated sickness triggers
  • Full visibility of your team’s schedules and holiday bookings to avoid clashes and ensure cover is in place
  • Mobile functionality to track absences in any location, on any device, at any time
  • Powerful reports and analytics to help spot patterns and detect and resolve any problems with absenteeism before they arise
  • Ability to integrate with payroll systems to automatically update pay and reduce time to process employee hours
Why choose Access absence management software?

Our absence management system offers more than simple holiday requests and sickness tracking. With more than three million people using our tools every day, we understand that growing organisations want to automate their leave tracking and absence management processes. We also appreciate the need to drive operational efficiencies through centralised people analytics and data, and accurate reporting.

The modular nature will support your future scalability plans, while seamless integration with our wider HR suite means our absence management software can support the changing needs of your organisation as it grows.

What is the difference between absence management software and a staff holiday booking system?

Absence management software is a holistic solution designed to help organisations manage all absences on one system - from holiday entitlement to parental leave and sickness. It usually includes both a holiday booking system and more sophisticated absence tracking and management capabilities.

A staff holiday booking system has a more specific purpose, which is to help managers and employees to easily view, request and approve holiday requests in a central location.

What is the best leave management system?

The best leave management system removes the complexity from managing staff holidays and absences, and provides advanced reporting, alerts and automation of manual tasks to empower HR teams and managers to handle absence efficiently.

Many businesses benefit from a leave management system that provides self-service functionality allowing employees and managers to view holiday calendars, entitlements and book leave on the go, on any device, at any time. The software should also include an employee holiday tracker function for streamlined visibility of holiday bookings across large teams.

Additional key features include real-time notifications to keep managers informed of holiday requests and absences or when changes are made, and system alerts and updates so when laws linked to absence change.

Speak to one of our HR experts

Our HR and payroll software solutions support every aspect of your people strategy, from recruitment and onboarding right through to staff holiday booking, talent management, payment and rewards.

Speak to one of our experts to find out how our solutions can unite, integrate and optimise all of your people processes to maximise the success of your employees.

If you’re an existing customer, please contact support.


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