Software that works for you. Not the other way round.

Access Evo is an evolution of Access Workspace incorporating AI features and functionality and an upgrade in the user experience of our software.

Building upon Access Workspace and its vision to create an ecosystem which runs all the Access software an organisation might need, we have incorporated AI technology to achieve several things:

• A single experience to combine intelligent alerts into one interface, and one generative assistant irrespective of how many Access products you use
• Speed up the integration of value-add features into all our key and strategic products
• Bring new capabilities to the users that AI can provide
• Speed up our deployment of all products onto the platform

Access Evo’s main difference is that it gives a common user experience across multiple products but allows for different users at an individual level to get the most out of the software to suit them, incorporating AI in an exciting but secure and confidential way.

Customers receive Copilot (your secure AI assistant), Feed (your personalised actions) and MyEvo (your unified dashboard) with the Access Evo Platform. These features work at the platform level and integration into your Access products is available as an upgrade. The integrated experience delivers AI assistance tailored to your business data and workflows, right inside the tools you use daily.

We are investing on behalf of our customers to bring new value and evolve the software experience for our customers’ benefit. We anticipate that some of the features will incur a modest additional cost.

Through the scale of our investment, we’ll keep the cost to our customers to a minimum. The value delivered in terms of the users’ ability to make productivity gains will far outweigh the increase in cost.

Data security is paramount, regardless of the technology used. All our technology will never compromise data standards and we are offering the use of AI at three security levels:

• Our use of AI remains within a private secure environment, no customer data is used in OpenAI systems
• User role-specific AI – the technology can only access data based on existing software permissions and controls
• Each individual’s use of our GenAI capabilities remains personally confidential

It’s at an entirely individual level, and nobody can see what a user has asked for or what systems they use. However, to allow us to check the security against permissions and controls is in place, we will run random testing, but that will be confidential and unattributed to individuals. In addition we will run queries past an automated checking system to ensure the use of AI is legal and appropriate to prevent misuse by any user.

Information that you might upload stays within the secure environment and won’t leave the Access infrastructure. No one outside of Access or your organisation will see the prompts, queries or information. We keep each customer’s information independently confidential and secure, unlike open ChatGPT, where any information you input or ask it to reformat will be used by open AI services to inform their future models and will therefore be available to others to view. You need to use a secure system like Access Copilot to protect yourself and prevent your information from being available to the wider internet.

AI brings efficiency and transformative productivity. Acting as an assistant, it can empower and enable employees to do more of what their core job requires. The application of AI to achieve efficiencies to increase revenue, reduce operational costs and enhance overall valuations is obvious. The challenge is in specifying, adopting and aligning AI with your organisation’s core objectives.

• Dynamically generated analytics dashboards
• Reviewing CVs and writing job specs for the recruitment industry
• Industry best practice advice search, e.g. for HR specialists
• Fast access to company policies
• Generating an email comprising information from internal systems together with external best practice guidance

At Access, we’ve achieved ISO 42001 accreditation - the world’s first international standard for Artificial Intelligence Management Systems (AIMS). This demonstrates our commitment to responsible and ethical AI across every stage of development and deployment. It ensures we follow a globally recognised framework for ethical governance, risk management, and continuous improvement, giving our customers confidence that our AI solutions are safe, transparent, and accountable.

No. It sits across the systems you already have. Your existing software continues to operate exactly as it does today. What changes is that your people only ever interact with one place — everything comes to them. 

Access Evo takes over the tasks that follow a pattern — the compilation, the assembly, the repetitive execution. The judgement, the analysis, the decisions, the relationships: those stay with your people. What changes is that they spend their time on the work that actually needs them. 

A generic AI assistant knows about work. Access Evo knows your work — your data, your documents, your systems, your processes. It connects to everything your business already runs on and works within the security and permissions you already have in place. Nothing leaves your environment to train an external model. 

The Evo Navigator Screen is live from day one of implementation. There is no data migration, no system replacement, no retraining. Access Evo connects to what you already have. Users start getting value immediately — customers in testing report that it changes how they work within days, not weeks.