PeopleXD

Employee Onboarding Software for Medium & Large Businesses

Your new starters arrive on Monday. Their right-to-work checks, contracts and bank details are still scattered across email chains.

With our onboarding solution, built on Access Evo, you collect every check, signature and document in one mobile portal before day one.

Nobody's first day should start with paperwork.

Engage new hires in a pre-boarding portal before day one.
Right-to-work and DBS checks run automatically.
New starters sign contracts and accept policies with e-signatures.
They complete tasks on their phone, wherever they are.
Bank details and P45s go straight to payroll.

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Our Access People solutions are trusted by 19,000+ organisations in the UK and Ireland

What is employee onboarding software, and how does it help large businesses?

Employee onboarding software manages everything between a signed offer and a productive new hire. That covers their tasks, documents and training, as well as the compliance checks that go with them.

If you run onboarding across several teams and locations, an employee onboarding platform gives every new starter a consistent experience. It also cuts manual admin and connects to your HR and payroll systems.

Finish pre-boarding before day one

Give new starters access to employee onboarding tools before day one. From a secure mobile portal, they can sign contracts, review policies and upload bank details, P45s and pension information.

Hand the repetitive tasks to Evo Assistants

You hand document collection, compliance checks and IT setup to Evo Assistants. Your HR team gets a notification when each task is complete.

Stay compliant and ready for inspection

You can run right-to-work checks and manage pensions auto-enrolment in the same platform. Built-in audit trails and reporting support your GDPR obligations and your inspections.

Connect onboarding to HR, payroll and talent management

PeopleXD connects all three. New starter data goes straight into payroll without anyone rekeying it. Payroll starts the first month from the details your new starter entered.

Give every new hire a plan that fits their role

You build onboarding plans around each hire's role, team and location. Task tracking keeps each plan on schedule. Cultural content helps people understand the organisation they've joined, whether they're in the office or working remotely.

See progress as it happens

Dashboards show onboarding progress across your organisation in real time. Line managers get an alert when a task is overdue or needs their action.

Protect your people and data

You decide who sees sensitive employee data through role-based access controls. Personal data is handled in line with GDPR.

Start training on day one

Mandatory training and role-specific development start on day one. You track completion in the same platform.

Hand the chasing to Access Evo

Access Evo sits across your employee onboarding platform and the systems around it. You replace nothing and learn nothing new. Your data stays private and follows your existing permissions.

- Access Evo Navigator: open it and every onboarding task that needs you is on one screen.

- Access Evo Researcher: drafts your leadership onboarding report from your own data for you to review.

- Access Evo Workflow Automation: you stop rekeying new starter details between your recruitment, onboarding and payroll systems.

- Access Evo Assistants: take document collection and IT setup off your team and tell you when each task is done.

- Access Evo Data Engine: your own data stays current across every system you use.

Key features of our onboarding software

Compliance and document collection are just the starting point. Explore the employee onboarding tools that help your HR team manage tasks, track progress and welcome new starters at scale.

Onboarding dashboard

Visual workflow builder: you build workflows by dragging, connecting and publishing on the visual canvas in Evo Workflow Automation. You don't write code or raise an IT ticket.
Task routing: tasks go to the right person by role, location or department, from IT equipment setup to workspace allocation.
Social integration hub: new starters explore team bios, upcoming events and office tours before day one.
Progress saves automatically: new hires start a task on their phone and finish it on a desktop without losing progress.
Cross-boarding: internal movers follow role-specific checklists that recognise what they already know.

Learn how to choose employee onboarding software that best fits your organisation’s needs and enhances the onboarding experience.

Compliance management

Role-based document requirements: Evo Workflow Automation picks up the role type and triggers the right document requirements, such as enhanced DBS checks for education roles. Nobody has to remember the rules.
Expiry tracking and alerts: you get reminders for visa renewals, DBS updates and certification expiries before the deadline passes. Evo Workflow Automation checks expiry dates on a schedule and alerts the right people. Nobody monitors dates by hand.
Bulk policy updates: you push updated policies to specific groups or all employees and track who has acknowledged them for audit.
NHS Fit Note integration: you manage return-to-work processes with automatic SSP calculations and an occupational health workflow.

Tools for line managers

Team readiness dashboard: you see who's joining when, what's pending and who needs attention.
Buddy coordination: PeopleXD assigns and notifies buddies or mentors by team, role or skills match.
Day one scheduling: you coordinate first-day meetings, IT collection and workspace setup through integrated calendar tools.
Early warning: incomplete onboarding tasks and engagement flags appear in your Evo Navigator Action Required feed. Nobody has to chase them.

Offboarding that protects knowledge and goodwill

Configurable exit surveys: different templates for voluntary leavers, redundancies and retirements capture what matters in each case.
Knowledge transfer: Evo Researcher pulls together handover notes, summarises open projects and drafts documentation in minutes. The leaver no longer writes it all from scratch under time pressure.
Alumni management: you stay in touch with talented leavers for future roles or referrals.
Positive offboarding: you protect your employer brand with automated farewell and thank-you messages.

David Ross Education Trust success story

"It’s now so simple to add new starter employee records. We know with other systems that it can take ages to learn and hours to sort out, but that isn’t the case with Access PeopleXD."

Cate Holmes, HR Business Partner at the David Ross Education Trust.

Read more customer success stories Find out more

Stay compliant with UK onboarding requirements

Every new starter needs the same checks, whichever site they join. PeopleXD is built for medium and large businesses in the UK and Ireland, and it includes:

Right-to-Work verification: you confirm the legal right to work before day one.
GDPR-compliant data handling: personal data is handled in line with GDPR.
HMRC tax setup and pensions auto-enrolment: PeopleXD sets up both to meet statutory obligations.
Audit-ready reporting: you produce the records an inspector asks for from the same platform.

Improve employee experience with successful onboarding

Your onboarding solution can support employees beyond their first day. Share updated checklists, policies and information with your wider workforce or specific teams whenever something changes.

When someone moves team or role, cross-boarding takes them through the onboarding that fits their new job or business line. They get a welcome that's organised and efficient.

Recruitment continuity

Candidate data moves from offer acceptance to day one without manual re-entry. Evo Workflow Automation handles the handoff between your recruitment and onboarding systems. Nothing gets lost between offer and first morning.

Payroll readiness

New starter details flow into payroll through Evo Workflow Automation, including pension enrolment. Missing information, such as bank details or a P45, appears in the new hire's Evo Navigator. They resolve it before the first pay run, not after.

Retention intelligence

You track time-to-productivity, early engagement scores and 6-month retention rates across your workforce. Evo Workflow Automation can alert you when a new starter falls behind on a key milestone. Evo Researcher then turns that data into a report in everyday language.

Create seamless employee onboarding experiences with our checklist

View Onboarding Checklist More Onboarding Resources

Onboard at scale with PeopleXD

We’re more than HR software; we’re your partner in building a future-ready workforce.

PeopleXD is an employee onboarding platform built for organisations managing new starters at scale. It brings automation, compliance and personalised onboarding together across multiple locations and departments.

You run right-to-work checks and GDPR compliance in one place. Automated workflows and real-time reporting sit alongside them.

Our employee onboarding software is cloud-based and mobile-friendly, and it integrates with payroll and HR systems. Your data is stored on UK-based servers.

HR onboarding FAQ's

What are the 4 C's of onboarding?

The 4 C’s of onboarding is a concept penned by The Society for Human Resource Management (SHRM) to help organisations to implement successful onboarding strategies.

The 4 C’s stand for compliance, clarification, culture, and connection:

Compliance sets the baseline for every new starter. Most organisations ask new starters to complete mandatory training on health and safety, confidentiality and data handling. New starters also complete any legal or role-specific requirements and read company policies.
Clarification helps new starters understand their role early on. They learn where they fit within the team and company structure. They also see the work already in progress and how they can contribute.
Culture: Few parts of onboarding are harder to measure, or to get right, than culture. Recruitment and pre-boarding can start this work through a branded recruitment portal and access to company communications. Onboarding then builds on what recruitment started.
Connection means building professional relationships during onboarding. A buddy scheme can bridge the gap between new starters and their teams. Mentoring can support the long-term success of onboarding plans.

What kind of support do I get during and after implementation?

You’ll have access to always-on support that covers both technical expertise and strategic guidance to help your HR suite deliver the ROI you expect.

Who is my main point of contact?

After you go live with your system and depending on the level of support you require, you may be assigned a Dedicated Customer Success Manager to help you get the most out of your system, alongside a Technical Success Manager who provides proactive technical advice.

How quickly can I expect issues to be resolved?

We offer contractual service commitments with rapid response guarantees to ensure any issues are handled swiftly. This is tailored to the level of support package you have.

Do you monitor and optimise the system after go-live?

Yes – we provide proactive system monitoring and preventive optimisation so potential issues are addressed before they impact performance.

Does my team get training and best-practice advice?

Absolutely. We offer comprehensive training resources and ongoing best-practice guidance to help your team get the most from the system.

Does support stop once the system is live?

No – we offer support packages which provide an end-to-end partnership, from initial implementation right through to supporting your wider digital transformation.