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Streamline time off with our intuitive staff holiday booking system

Clean, easy-to-use and packed with helpful features, our holiday management software makes overseeing staff leave super simple.

Your staff can book holiday in seconds, while managers and HR teams will receive automated notifications and have total visibility of who is already booked off.

With detailed attendance data insights to inform decisions, our staff holiday booking system is the go-to solution for managing staff holiday requests and time off.

Our Access People solutions are trusted by 18,000+ organisations in the UK and Ireland

Staff holiday booking made easy

An effective staff holiday booking system needs to allow employees to easily manage their own holiday requests with self-service, while notifying managers as soon as changes happen.

Employees can quickly book annual leave straight from their individual or team calendar, accessing an overview of up-to-date annual leave data as they do so.

Remaining allowance and pending holiday requests can be viewed on their dashboard.

Simplify your absence management and annual leave booking system with our smart holiday management software.

Cineworld success story

"The impact of Access PeopleXD on the business has been immediate and transformative. Holiday requests and shift swaps are automated, taking no management time. It’s not very often we get the chance to hand back five hours to every senior manager every week."

Leon Foster Hill, Senior HR Business Partner at Cineworld.

Speak to an expert about your holiday management needs

Manage annual leave requests anywhere

Reduce admin, save hours and keep everyone on the same page.

Your managers need a staff holiday booking system and absence management system that works on the go, from the office and the field.

Managers can manage holiday requests directly from email notifications and from any device for a fast response.

Make holiday management simple with our staff holiday booking system

Our staff holiday booking system is a part of our extensive HR suite

Our HR and payroll software consists of lots of different modules, from recruitment and onboarding to workforce management, pay, performance, learning and development and engagement. Choose the ideal HR solution tailored to your business size to get started.

HR software for small businesses

Access PeopleHR

Designed for businesses with up to 250 employees, including startups.

HR software for medium to large businesses

Access PeopleXD

Designed for businesses with 250 employees or more.

Accurately allocate employee annual leave

Our employee holiday booking system applies automatic leave calculations to every employee in line with work patterns and start dates so everyone can be confident of accurate leave allocations.

  • Calculations include default holiday allowance, roll-over of unused annual leave, bought/sold holiday and custom adjustments based on your organisation's policy.
  • Allowances are calculated and adjusted for existing staff, new starters and mid-year joiners.
  • Leave allocation, remaining allowance, total sick days in a rolling 12-month period, all other leave taken and TOIL accrual can be seen at a glance by employees and managers.

Proud to be working with 13,000+ organisations in the UK and Ireland

Staff holiday booking system FAQs

How do you manage staff annual leave?

Smart, cloud-based holiday planning software helps HR teams and managers to manage staff holidays by providing clear visibility of all holidays requested and booked. Software can automate and streamline the holiday approval process, and significantly reduce enquiries and heavy manual admin around annual leave entitlement.

A more advanced holiday booking system will provide mobile self-service functionality to give employees visibility of their annual leave entitlement and control over managing their holiday bookings. Managers will receive real-time notifications and a view of their team’s availability and any conflicts or staff shortages. This allows them to approve or decline holiday requests quickly and seamlessly.

If your software for managing staff holidays is part of a wider HR or workforce management solution, you’ll be able to get a better view of your data all in one place, including staff clocking in and out, rostering and shift swapping to support a more joined-up approach to your HR strategy.

What is the difference between a staff holiday booking system and absence management software?

A staff holiday booking system helps managers and employees to easily view, request and approve holiday requests in a central location. Absence management software is a more holistic solution helping organisations to manage all absences on one system; from holiday entitlement to parental leave and sickness.

Does the holiday booking system include an app?

Many popular holiday booking systems offer mobile apps for convenient booking and managing requests on the go. Access holiday planning software offers an app that’s available on IOS and Android for your staff to book holidays on the go, wherever they are.

How much holiday are my staff entitled to?

Full-time workers are entitled to 5.6 weeks of annual leave each year, working out as 28 days paid holiday as a minimum. Part-time workers and those working irregular hours have a different entitlement.

Read our guide to holiday entitlement to find out more.

Speak to one of our Access People experts

Our HR and payroll software solutions support every aspect of your people strategy, from recruitment and onboarding right through to staff holiday booking, talent management, payment and rewards.

Speak to one of our experts to find out how our solutions can unite, integrate and optimise all of your people processes to maximise the success of your employees.

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