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PeopleXD Evo

HR Software for Retail

PeopleXD Evo is the intelligent retail HR software for UK and Ireland businesses managing 500+ employees across multiple locations.

  • Coordinate rotas across all stores in real-time
  • Accelerate seasonal hiring and onboarding
  • Control labour costs with real-time analytics
  • Enable shift swapping via mobile self-service
  • Reduce turnover with benefits and recognition

See how you could simplify complex retail operations from store floor to head office. Book your personalised demo today.

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Our HR software is trusted by many familiar names in the wholesale and retail sector in the UK and Ireland

Key Features for Retail

PeopleXD Evo is HR software for larger retail environments that require unified solutions, and is built for where you're going, not just where you are. Start with what you need today and expand seamlessly as your ambitions grow - no replatforming, no disruption, just natural evolution.

The Retail Challenge: Turnover, Technology and Transformation

01 04

Staff Retention Crisis & Hidden Costs

UK retail faces the highest turnover rates of any industry at 57.3% annually (British Retail Consortium 2024). With replacement costs averaging £20,114 per employee – including recruitment and lost productivity (Oxford Economics) – a 1,000-person retailer typically spends over £10 million yearly on turnover alone, severely impacting both budgets and customer experience.

Read our blog on how to reduce turnover in larger retail businesses.

02 04

Seasonal Surge Complexity

Peak trading periods can often demand 40-60% workforce expansion within weeks, requiring sophisticated management of temporary contracts, variable shift patterns and differentiated pay structures. Without integrated systems, HR teams waste critical time on manual processes whilst store managers struggle with inconsistent scheduling tools that fail to optimise labour costs against demand.

03 04

Disconnected Systems Create Drag

Retailers operating multiple locations typically juggle separate solutions for recruitment, HR, payroll and scheduling – each with different logins, data formats and user experiences. Store managers waste hours reconciling data whilst head office lacks real-time visibility for strategic workforce planning. This fragmentation creates compliance risks, delays decision-making and prevents quick responses to market changes.

04 04

Deskless Workforce Disconnect

With most retail workers primarily deskless and mobile, traditional desktop-based HR systems fail to engage frontline teams. Poor access to rotas, payslips, benefits and training via personal devices drives frustration. Store associates feel disconnected from company communications, miss important updates, and struggle with basic HR tasks like shift swapping or holiday requests - contributing to the retention crisis.

Discover the biggest HR challenges shaping UK retail industry – and how to overcome them – in our industry insight.

Read our article

Why Retailers Choose PeopleXD Evo

Finding the best HR software for your retail operations can often be the biggest challenge.

PeopleXD Evo is ideally built for the fast-paced world of UK retail and trusted by retailers across the UK and Ireland - delivering the sophisticated HR technology ambitious retailers need, with the simplicity your teams deserve. Built on 40+ years of UK retail expertise, we're your strategic partner helping you simplify complexity, reduce costs, and unlock your people’s potential.

Control Labour Costs & Maximise Efficiency

  • Optimise resources with real-time analytics on staffing levels, productivity, and cost-to-sales ratios.
  • Automate payroll for variable pay structures including overtime, bank holidays, and commission schemes.
  • Eliminate manual scheduling errors with intelligent rota planning and task-based rostering.
  • Accelerate decision-making with predictive workforce planning tailored to seasonal surges.
  • Get instant insights into headcount, absence trends, and performance metrics across all locations.

Attract, Retain & Engage Your Workforce

  • Cut time-to-hire with high-volume recruitment tools built for retail.
  • Reduce turnover with mobile-accessible benefits, recognition and on-demand pay.
  • Deliver consumer-grade candidate experiences that reflect your brand.
  • Empower store managers and deskless workers with mobile self-service for rotas, payslips and HR tasks.
  • Boost engagement with personalised learning, flexible benefits and real-time feedback.

Ensure Compliance & Operational Agility

  • Maintain compliance with WTD, health & safety, and age-restricted sales regulations through automated tracking.
  • Adapt quickly to seasonal demand with scalable workforce management tools.
  • Monitor rest break violations and maximum weekly hours across multiple sites.
  • Centralise HR data for consistent policies and faster decision-making.
  • Enable store managers to act fast with embedded AI that answers HR questions instantly.

Retail Success Stories

"We went from numerous different solutions, all with different logins, to bringing everything together under one umbrella."

Read the full case study

Phil Vickers - HR Director Charles Tyrwhitt

"When you’ve been in this arena a long time, you know the benefits of only having to load data into one system, so it flows smoothly across each function. You don’t need to think about different systems which don’t speak to each other, and which have their own individual terminologies. And there was no expensive integration with Access. Both from a user and administrative perspective, it just made sense."

Read the full case study

Dianne Hoodless - Head of Group Compensation and Benefits TFG London

“We’ve got a much better understanding of our workforce, and we’re able to make decisions based on real-time data.”

Read the full case study

Megan Weedon - People Manager for Policy, Systems and Reward N Brown Group

FAQS

What makes PeopleXD Evo the best HR software for retail?

PeopleXD Evo combines enterprise-level capability with retail-specific functionality in one unified platform. Unlike generic HR systems, we understand retail's unique challenges - from managing 57% turnover rates to scaling to accommodate seasonal workforce.

Our mobile-first design reaches your largely deskless workforce, while features like task-based rostering, Working Time Directive compliance, and real-time labour cost analytics are ideal for multi-location retail operations. With 40+ years supporting UK retailers like TFG London and N Brown Group, we deliver proven results: from 46% faster hiring to faster implementation than typical enterprise systems.

How does our retail HR software handle seasonal recruitment?

Our integrated recruitment solution, Talent Acquisition by Eploy, transforms seasonal hiring through bulk recruitment campaigns, automated screening, and talent pooling that maintains candidate relationships year-round.

Mobile-optimised applications ensure candidates can apply instantly from any device, while automated engagement keeps them warm until you need them. The system handles multiple locations simultaneously, posting directly to retail job boards and managing high-volume workflows that reduce time-to-hire by 46%. Integration with PeopleXD Evo means new seasonal staff move seamlessly from offer to onboarding to payroll without re-entering data, getting them customer-ready in days, not weeks.

Why choose integrated HR and payroll software for retail operations?

Disconnected HR and payroll systems create costly errors and compliance risks in retail's complex pay environment. PeopleXD Evo's integrated approach handles variable pay structures automatically - from bank holiday premiums to commission calculations across multiple stores.

Real-time integration with rotas and time-tracking eliminates manual data entry, while Pay Planner transforms annual reviews from weeks of spreadsheet juggling to hours. One system means one login, one source of truth, and automatic HMRC RTI submissions. 

As Dianne Hoodless from TFG London confirms: "No expensive integration with Access. Both from a user and administrative perspective, it just made sense."

How quickly can PeopleXD Evo be implemented across multiple retail locations?

Unlike most global enterprise systems requiring 12-18 months, PeopleXD Evo is typically a lot quicker, varying depending on your complexity, configuration and your own internal timescales. Our implementation team comprising of experts that have done this hundreds of times before, understand UK retail's operational requirements and variations from other sectors.  No external consultants are required - just direct partnership with experts who stay with you post-launch.

Can store managers access the system without being at a desktop?

Absolutely. The PeopleXD Evo mobile app gives store managers and associates instant access to everything they need - approve shifts, check rotas, process holiday requests, access payslips, complete training, and even get AI-powered answers to HR policy questions. Everything works on personal smartphones, no company devices required.

How does the system handle Working Time Directive compliance?

Automated WTD monitoring tracks working hours across all locations and employment types in real-time. The system alerts managers to potential violations before they occur - rest break requirements, maximum weekly hours, young worker restrictions.

With employees often working across multiple stores, our integrated approach ensures complete visibility and compliance documentation.

What ROI can retailers expect from PeopleXD Evo?

Based on customer data: 40-60% reduction in HR administration time, 15-20% decrease in labour costs through optimised scheduling, 87% reduction in recruitment agency spend, 46% faster time-to-hire, and measurable improvements in retention from integrated benefits and engagement tools. Most retailers see payback within 12-18 months.

Get a free ROI report.

Ready to transform your approach to HR in retail?

HR software brochure 

Find out how our HR software can help you achieve your business goals. 

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One of our HR software experts will be in touch to build a demo with the features you need to see.

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Watch 4-min demo

Explore the features and benefits PeopleXD Evo offers in our 4 minute video.

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