Rota software and payroll for care 

Complete solutions for managing your care business - including rota software for care homes, home care rostering, payroll preparation, HR management and more - find the solution you need here.

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Rostering and rota software for home care, care homes and more

  • Define the requirements for each shift or visit, including the services, staff requirements, charges and pay
  • Allocate and schedule shifts automatically at the touch of a button, or get a list of suggestions for the best carer for each visit or shift
  • Offer any uncovered shifts to carers through the portal or by text message
  • Care staff can use their mobile or desktop device to access their rotas, timesheets and payslips, advise extra availability, request shifts, book holidays and update their personal information
  • Set your own criteria and be as specific as you want – for example, preferences for a certain carer for certain activities

Find out more about our home care rostering software


Find out more about our rota software for care homes

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Payroll preparation

  • Automatically track time and attendance, quickly calculate payroll, and create accurate invoices with ease
  • Keep an accurate audit trail of visits and/or contact time to meet statutory requirements
  • Set different rates for different service types or shifts, and for different times or dates, such as night shifts and public holidays, and add mileage calculations and expenses
  • Let the system automatically calculate the amount of holiday accrued by each member of staff, plus rate of holiday pay
  • Export your payroll run information into your payroll software or service

Find out more about our home care payroll solution


Find out more about our payroll solution for care homes

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See the software in action 

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Delivered through Access Workspace for Care

Access Workspace for Care provides continuously updated insights enabling real-time decisions and actions across the whole care operation, saving you time every day.

Easy-to-use apps bring together your Access products into one place and provides unparalleled levels of actionable insight. See your entire care management operation in real-time.

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People Planner - Community

Blue Arrow Care

Find out how Blue Arrow Care are saving at least £150 a month.

Like many people starting their first care business, Lucy Challis was confronted by a horde of scheduling and rostering software to choose from. Lucy knew that in 2018 having this kind of software is often a pre-requisite to running a successful care agency. Find out why she decided on Access People Planner Community.

"Our clients and staff love it, they have found it very easy to use. They all appreciate how much easier it makes all of our jobs and help us give people more attention, focus on care and spend less time on paperwork and admin."

Lucy Challis, Blue Arrows Care

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Software for every part of care management

Our software can be configured to suit each individual organisation and is suitable for small independents
through to large multi-service organisations and franchises.

Access Workspace for Care is a platform that connects all Access products with a single sign-on. If you have our Financials and HR products, then these will feed in to give you an even richer and more informative picture of your business. Everything runs - and uses - centrally-held data so you know the information you are looking at is the latest available. Connecting the apps brings the ultimate visibility of your whole operation.


Payroll and invoicing

Automatically track time and attendance, quickly calculate payroll, and create accurate invoices with ease.


Client enquiries

Handle enquiries efficiently, capture requirements, create proposals and contracts, and onboard new clients seamlessly.

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Electronic care plans

Build comprehensive care plans using industry-standard assessment forms, and keep them up to date with real-time information.


Daily records, risks and incident reporting

Manage day-to-day care effectively, report risk and incidents as they occur and get real-time monitoring and alerts.



Know which medication to give, how and when. Record administration accurately and get alerts when medication is missed.

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Give carers and shift managers an accurate and complete picture of the previous shift or visit, helping them deliver consistent, high-quality care.

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Client, family and funder

Securely communicate care plans, set automatic updates and alerts, and streamline communication with clients, family and funders.

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Care compliance

Get a single view of your governance and quality across multiple services.

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Recruitment and screening

Manage candidates from job search and application through to assessment and offer, with automated checks to ensure compliance.

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Retention and engagement

Engage and incentivise your care workers and attract new staff with our unique on-demand pay app, and simple yet impactful employee recognition solution.

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HR and Payroll

Manage employee records, probations, payroll, training and qualifications, appraisals, holidays and absence, casework and reporting.

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Manage income and expenditure, from invoices and credit control to purchase order invoicing, payroll and bank reconciliation.

See the software in action

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Access Care Suite:
Software to deliver Outstanding care

Whether you’re a single provider or part of a large group, our suite of web-based home care management solutions can be configured to suit each individual organisation.

We've been helping care providers work more effectively since 2006.

Flexible and scalable: We know no two organisations are the same, so our solutions can be configured to reflect your needs, services, and terminology.

Intelligent, integrated and intuitive: We’ve added features like a mobile app, voice typing, real-time alerts, and data integration to make our products incredibly easy to use.

Completely secure: With multi-level access control, and ISO 27001 security and Information Governance Standards compliant, we make sure only the right people can access the information they need.

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Explore our products:

Whether you’re a single provider or part of a large group, our suite of web-based home care management solutions can be configured to suit each individual organisation.