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Electronic care plans
Build comprehensive care plans using industry-standard assessment forms and keep them up to date with real-time information.
All your care interactions are in one place, making it easy to access and audit key information with our care planning software.
At The Access Group, our electronic care plans software makes that entire process seamless. Build comprehensive electronic care plans using industry-standard assessment forms, and keep them up to date with real-time information.
Our software can be configured to suit each individual organisation and is suitable for small independents through to large multi-service organisations and franchises, so whether you're just starting out or scaling across multiple locations, Access has the right solution for you.
Use digital care plans to meet and support individual's needs and care
Improve communication and collaboration within your care service by harnessing the use of complete and inclusive electronic care plans from The Access Group.
The use of digital care plans within a care service has been proven to increase accuracy and efficiency while enhancing person-centred care. The 5 main components include a mobile app, electronic paperwork, reporting and analytics module, activity recording and automation of common care processes and incident alerts.
Delivered through Access Workspace for Care, your digital care plans can be grouped with other implemented platforms which can be used simultaneously to reduce errors and improve safety.
What is electronic care planning?
Electronic care planning is the process of creating, managing and reviewing individual care plans using a digital system, replacing the traditional paper-based approach. Rather than relying on handwritten notes and physical folders, care providers use dedicated software to assess each person's needs, build a tailored care plan, and keep it updated in real time as those needs change.
A good electronic care planning system brings together all the key elements of a person's care in one place, from initial assessments and risk scores to daily notes, medication records and incident reports. This joined-up approach means that everyone involved in delivering care, from frontline staff to managers, has instant access to accurate, up-to-date information at the point of care.
For care providers, the benefits go beyond convenience. Electronic care planning supports better regulatory compliance by creating a clear, auditable record of the care that has been planned and delivered. It reduces the administrative burden on staff, minimises the risk of errors, and frees up more time to spend with the people who matter most, the individuals in your care.
Build care plans easily: Create robust plans to meet each individual’s care and support needs
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Use industry-standard assessment forms or create bespoke forms to assess clients.
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Based on your assessments, the software automatically calculates dependency and risk scores, identifies specific care requirements and creates care plans to meet those needs.
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Complete assessments and create plans using your mobile device to allow clients or family members to be fully involved in the preparation of their care plan.
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Control access to care plans for different members of staff.
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Share important information in an easy-to-read summary, so carers can access each individual’s care needs and preferences, quickly and easily.
Up-to-date care plans: Keep care plans up to date with real-time information
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A single, detailed record for each client. Guarantee consistency and never have to duplicate information again.
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Get real-time observations, risk assessments and incident reports and address any changes in care needs in care plans immediately.
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Carers can see any changes to care plans as soon as they happen.
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Set reminders to review plans and ensure they meet current needs.
Mastering care delivery with AI
Access Evo is built into your Access care products and, therefore, the heart of your care organisation, providing a software experience to enhance outcomes and provide better personalised and preventative care.
See the software in action
Care Planning as part of Access Workspace for Care
Our electronic care plan software is delivered through Access Workspace for Care, a complete system that combined all your care software in one place. With a single sign-on and easy navigation between your applications you can avoid the headaches and slowdown that come from using multiple systems that don't fit, or work, together.
Data is shared between the different solutions within Access Workspace for Care, so you don't need to worry about duplicating data or information on each system being updated and matching. Shared data also feeds into dashboards and reports, so that you can gain a greater understanding of your organisation's performance in the areas that matter to you most. It can help you to understand drivers of high and low performance and take informed action.
Erskine
Erskine is the largest care provider to veterans in Scotland. They have been using Access Care & Clinical software for a number of years and have seen marked improvements in the evidencing of care and resident outcomes -benefits they attribute in large part to the move to electronic care planning.
Erskine have empowered their staff with up-to-date, detailed information and greater efficiency through electronic care planning, meaning they spend more time with residents, focused on their individual care needs, with the ability to record notes instantly at the point of care.
We spoke with the team to understand what they had to say about the software.
Software for every part of care management
Our software can be configured to suit each individual organisation and is suitable for small independents
through to large multi-service organisations and franchises.
Access Workspace for Care connects all Access products with a single sign-on. If you have our Financials and HR products, then these will feed in to give you an even richer and more informative picture of your business. Everything runs - and uses - centrally-held data so you know the information you are looking at is the latest available.
Rostering and payroll
Automatically track time and attendance, and quickly calculate payroll
Electronic care plans
Build comprehensive care plans using industry-standard assessment forms, and keep them up to date with real-time information.
Daily records, risks and incident reporting
Manage day-to-day care effectively, report risk and incidents as they occur and get real-time monitoring and alerts.
eMAR and medication management
Know which medication to give, how and when. Record administration accurately and get alerts when medication is missed.
Care compliance
Get a single view of your governance and quality across multiple services.
Recruitment and screening
Manage candidates from job search and application through to assessment and offer, with automated checks to ensure compliance.
Retention and engagement
Engage and incentivise your care workers and attract new staff with our unique on-demand pay app, and simple yet impactful employee recognition solution.
Accounting
Manage income and expenditure, from invoices and credit control to purchase order invoicing, payroll and bank reconciliation.
Electronic care planning systems FAQs
What is an electronic care plan?
Electronic care plans are electronic versions of an individual’s care plan, used to determine and structure how that person receives their care.
This information would otherwise be in a paper format, which lacks the automation, calculation and other time-saving or data-gathering benefits of electronic care plans.
Electronic care plans are sometimes used colloquially to refer to an overall electronic care planning system. Although they vary, electronic care planning systems would typically include digital versions of all the other documentation used in care, such as assessments, visit notes, complaints and feedback forms and so on.
What are the 5 main components of a care planning system?
Electronic care planning systems all vary, however, most will include these 5 main components:
- A mobile app for care workers and other staff
- Electronic forms, care plans, assessments and other files or documents
- A reporting/analytics module
- Activity recording (drinks, meals, mood, weight etc.)
- Automation of common care processes and alerts for incidents/concerns
- Some electronic care plans will also include, or integrate with an eMAR system. Particularly in domiciliary care, they will also incorporate or integrate with a scheduling system and have a call monitoring component.
What is electronic care planning?
Electronic care planning refers to the use of an electronic care planning system by a social care provider, to plan an individual’s care. It typically refers to the wider process of using a digital system to assess, plan, deliver, monitor and review the care an individual is given.
See the software in action
Explore our products:
Whether you’re a single provider or part of a large group, our suite of web-based care management solutions can be configured to suit each individual organisation.
