Construction workforce management software that takes the risk out of payroll  

Manual timesheets lose chargeable hours and delay job costing. Site teams capture time on a phone or tablet, and it posts straight to payroll and to the right job. 

Capabilities:  

• Mobile and web time entry with automatic job and cost-code allocation
• Hours post to payroll and job costing from a single entry
• Tracks hours against project budgets, flagging overtime
• Daily reports and labour captured on site, as the work happens 

Controls:  

• Approval workflows before time reaches payroll
• Full audit trail on every entry, edit and approval 

Double-bookings and idle crews drain margin before they show up on a report. Schedule labour, subcontractors and plant across every project from one view, and flag conflicts before they cost you a day on site. 

Capabilities:  

• Schedule workforce and plant by skills, availability and location
• Manage direct employees and subcontractors in one place, including certifications, safety training records and compliance status
• Automatic conflict flags before assignments clash
• Portfolio-wide view to keep crews and plant fully utilised
• Share schedules and changes instantly 

Controls:  

• Permission-based scheduling, so only authorised users can assign resources
• Every schedule change tracked on an audit trail 

CIS deductions, PAYE, IR35 status and auto-enrolment all add risk and hours when handled by hand. Access Coins Evo calculates each one automatically, so your people are paid accurately and HMRC is filed on time. 

Capabilities:  

• CIS deductions calculated automatically, with correct subcontractor-versus-employee classification
• PAYE, National Insurance and Real Time Information (RTI) reporting to HMRC
• IR35 status handling and auto-enrolment pension compliance
• Holiday pay accruals, with labour costs allocated to jobs automatically 

Controls:  

• Segregation-of-duties monitoring on payroll approvals
• Audit-ready CIS and RTI records produced on every run 

Lapsed certifications and employee files scattered across folders create compliance gaps and put the wrong people on the wrong work. Keep every record, qualification and skill in one place, so the right crew is always cleared to work and new hires get onboarded fast. 

Capabilities:  

• Digital employee records, onboarding and absence tracking
• Certification and qualification tracking with renewal visibility
• Skills matrix to match qualified people to the work
• Dashboards for labour productivity, cost-per-project, absence rates and other KPIs
• Performance and training records in one system 

Controls:  

• Role-based access controls on sensitive HR data
• Audit trail across employee record changes 

Payslip questions and time-off requests pull your back office away from higher-value work. Employees can view their own payslips, request time off and update their details from any device. 

Capabilities:  

• Payslip access, time-off requests and personal-detail updates
• Holiday and benefit balance visibility
• Mobile and web access
• Requests routed automatically to the right manager 

Controls:  

• Approval routing on time-off and personal-detail changes
• Permission controls limiting who sees what