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Commitments you see coming
Every purchase order updates the job budget as it is raised, so committed cost is accounted for from the moment the order is placed, not after the invoice arrives.
Coins Evo
Construction supply chain management software that ends invoice-day surprises
Main contractors and homebuilders often don't realise a project is over budget until the invoices land, weeks after the spending decisions were made.
Access Coins Evo's construction supply chain management software provides real-time visibility of committed costs the moment a purchase order is raised. By bringing purchasing, job costing, and financial management together on one platform, AI intelligence identifies projects heading off track before the invoices arrive.
Construction supply chain management software
Track purchasing, delivery, and AP in one place - and see committed costs in real time
One platform, one reliable set of numbers
Purchasing, delivery, and AP share one database with job costing, so there is no rekeying and nothing to reconcile, giving a single commercial source of truth across every job.
Invoices matched automatically
AI-assisted invoice processing via Ancora matches every supplier invoice to its order and goods received note, so teams are freed from manual chasing and reported job costs stay accurate.
Suppliers and subcontractors chosen on performance
Track each supplier's delivery, quality, and pricing history, and hold subcontractor compliance centrally, so purchasing decisions are based on a documented record of performance.
Every stage of purchase-to-pay, on one platform
Track committed spend from order to payment
Create, approve, and track every purchase from order through delivery, to payment, with each commitment allocated to the correct job automatically. Committed spend is visible in real time, so over-ordering is identified before the materials reach the site.
Capabilities:
- Create and manage purchase orders against live job budgets
- Track deliveries against orders with goods received notes (GRNs)
- Allocate every commitment to the correct job and cost code automatically
- Track subcontractor commitments alongside materials and plant hire
Controls:
- Budget checking and approval routing by amount and type before a purchase order is issued
- Full audit trail from purchase order creation to final payment
Match every invoice to its order automatically
Match every supplier invoice against its purchase order and GRN automatically, with discrepancies flagged for review. The purchase ledger team is freed from manual chasing and reported job costs stay accurate.
Capabilities:
- Three-way matching across purchase order, GRN, and invoice
- AI-assisted invoice processing via Ancora
- Automatic coding of costs to the correct job
- Exceptions flagged for review rather than passing through unchecked
Controls:
- Tolerance rules and approval thresholds on matched invoices
- Every match and exception captured in the audit trail
Choose suppliers on a record of performance
Base supplier selection on a complete performance history and manage subcontractor compliance in one place. Delivery, quality, and pricing are tracked centrally, so each order is placed on evidence rather than habit, and supplier accreditation stays current without manual checking.
Capabilities:
- Supplier database with performance metrics
- Track delivery reliability, quality issues, and pricing trends over time
- Manage pricing agreements, trading agreements, and payment terms
- Insurance certificate, accreditation, and subcontractor compliance tracking
- Automatic monitoring of supplier compliance against ConstructionLine
Controls:
- Central, auditable record of supplier and subcontractor compliance and certificates
- Permission controls over who can add or amend suppliers
Request from site without returning to the office
Raise purchase requisitions on site on a phone or tablet, with approvals routed automatically by amount and type.
Capabilities:
- Mobile purchase requisition creation from site
- Automated approval routing by amount and type
Controls:
- Approval limits enforced before any purchase order raised on site is sent
- Every mobile requisition captured in the same audit trail
Connects with the tools your teams already use
Real results from UK contractors and housebuilders
See every project commitment before it becomes an invoice
Construction supply chain management software - FAQs
What is construction supply chain management software?
Construction supply chain management software manages the full purchase-to-pay cycle for a construction business in one system: raising and tracking purchase orders, three-way invoice matching against goods received notes, supplier and subcontractor management, mobile field ordering, and applications for payment.
Access Coins Evo allocates every commitment to the correct job and cost code automatically, so committed cost is visible the moment a purchase order is raised. Because it runs on the same platform as job costing and finance, there is no rekeying between purchasing and the back office.
That native integration is what sets it apart from the generic finance tools that many UK main contractors and homebuilders still rely on.
How does Access Coins Evo connect with our accounting and finance?
Access Coins Evo is part of the same platform as your general ledger, purchase ledger, sales ledger, and job costing.
When a purchase order is raised, the commitment updates the job budget and cash forecast immediately, and matched invoices post straight through to the purchase ledger.
This removes the manual reconciliation between purchasing and finance that creates month-end surprises and keeps cost value reconciliation (CVR) accurate. AI-assisted invoice processing via Ancora further reduces manual data entry.
What approval controls and audit trails does Access Coins Evo include?
Access Coins Evo routes every purchase order for approval by amount and type before it is issued, and applies the same routing to orders raised on site from a mobile device.
Invoice matching uses tolerance rules and approval thresholds, with exceptions routed for review rather than passing through unchecked.
Every purchase order, match, and exception is captured in a full audit trail from order to payment, and subcontractor compliance and certificates are held centrally. Permission controls govern who can add or amend suppliers and approve spend.
On the Thames Tideway project, tighter front-end controls helped cut incorrectly coded requisitions from 17% to around 0.5% of monthly project cost.
Does Access Coins Evo handle CIS and subcontractor payments?
Yes. Access Coins Evo tracks subcontractor commitments alongside material orders, and manages applications for payment, payment notices, and retention in the same system.
CIS deductions are calculated and applied on subcontractor payments, keeping the business compliant with HMRC requirements.
Because supply chain and finance share one platform, subcontractor costs feed straight into job costing and cost value reconciliation, so the commercial position reflects actual committed spend rather than estimates.
Can field teams raise purchase requisitions without calling the office?
Yes. Site managers, foremen, and supervisors can create purchase requisitions directly from a mobile device.
Approvals route automatically based on the order amount and type, and once approved, a purchase order can be created in the same system.
Both site and office can see order status in real time. Materials arrive faster, site teams stay productive, and the office handles fewer procurement phone calls.
How does Access Coins Evo reduce supply chain disputes and late payments?
Access Coins Evo matches every invoice against its purchase order and GRN, so discrepancies over rates and quantities are identified before payment rather than after.
On the Tideway project, this approach reduced supply chain disputes from 30% to 10% and cut aged debt and delayed payments by 30%.
Accurate, auditable records mean fewer queries with suppliers and a clearer, faster route from application to payment. Keltbray reported 66% less back-office administration time after streamlining procurement and supplier trading in one system.
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