Hospitality procurement software

Quickly and efficiently place orders with the easy-to-use ordering functionality, which gives you instant access to accurate supplier listings, whether purchasing F&B goods or for CapEx and services.  

Customise your Favourites List to make it quicker to re-order  popular items and approve purchases on the go – via email, phone app or log in – further speeding up the order process.   

• Permission settings ensure head office never loses control with dual supply that enables employees to request goods whilst being guided by the software to the best provider of that product or service 
• Easily create individual purchase orders and user-defined order sheets 
• Facilitate standing orders and back orders 
• Company nominal codes structure automatically followed

See for yourself how quick and easy it is to place orders - watch demo video

The advanced price comparison functionality automatically compares commonly purchased products between your suppliers at the point of purchase, helping you to make better decisions when it counts most.   

The order can either be sent to a single supplier or split between multiple suppliers based on their best prices. This ordering is ideally suited for fresh produce purchased across categories including fruit & vegetables, meat & poultry and fish & seafood.    

• Select suppliers that meet your standards for quality control and restrict some products to specific suppliers in line with company standards 
• Create a competitive marketplace with suppliers receiving missed opportunity reports 
• Select the best prices between suppliers and suggest alternative savings where applicable 
• Automatically follow business rules e.g., delivery schedule

See how you could be making cost savings on your food orders - watch demo video

Set company supply chain / approval policies to be followed by every employee, for every order, regardless of the complexity of the policy. 

Our unique approval mechanism automatically matches the approval rights of the employee, line managers and senior manager for every supplier.  

• You can set up rules that automatically route purchase orders to the correct department or budget holder 
• The system works with your company’s approval processes, sending notifications to approvers by e-mail, for approval on the go

See the unique approval mechanism in action - watch demo video

One of Access Procure Wizard’s crucial points of difference is the transparency of data and the seamless integration between goods ordered, goods received, supplier invoices and credits.

Gain back hours spent reconciling deliveries to invoice and invoice prices to ‘outdated’ contract prices. Every line on every invoice is automatically scrutinised through the system’s robust checks, resulting in approximately 1.5% of all supplier invoices returning a credit request. 

By utilising hospitality purchase to pay technology, you can achieve a reduction in invoice processing time of up to 95%. 

Use our ROI calculator to see how much you could be saving on credit capture by using Access Procure Wizard.    

• One-click updates catch weights from invoices 
• Scan and attach delivery documents for back-up 
• Integrate seamlessly with stock controls and ERP systems 
• Add comments and supplier feedback, monitor supplier performance and speed up dispute resolution 
• Track returns and pin-point substitutions 
• Monitor and capture for any invoice overcharges – the system checks every line on every invoice and highlights any discrepancies 
• Raise a credit request at the click of a button, and only pass invoice for payment once outstanding credit is processed 
• Portal invoicing enables operators to flip a PO into an electronic invoice. Upload a batch of invoices on a single CSV file through the supplier portal 
• PDF invoices submitted by e-mail can be converted to an EDI invoice

See the different options available, when receiving goods - watch demo video

Easily capture credits and automate invoices - watch demo video

Whether you’re a large multinational or a smaller business, Access Procure Wizard makes it possible to automate your accounts payable process and gain full visibility and control. 

Eliminate storage of paper invoices, optimise payment timing and ensure compliance with external regulations and internal policies.  

• Easily export one file, which has all your invoices, and upload to your accounts package 
• Or set up an FTP connection that will set it up automatically at the end of each day or week  
• Access Procure Wizard already integrates with all leading accounts software providers 
• Take it one step further and link to Access Financials hospitality accounting software for a more seamless experience through Access Workspace our groundbreaking platform with all applications in one dashboard, with single sign-on, giving operators a single source of data