Access Procure Wizard Evo

Pour more profits with smart procurement software for pubs and bars

Access Procure Wizard Evo is the AI‑powered procurement solution built for pubs and bars that need tight control of wet and food GP.

Trained on billions of real hospitality transactions to spot waste, price changes, and margin risks across your cellar and kitchen.

Gives managers and finance one live view of purchasing, stock, and recipes, from kegs and spirits to snacks and food.

Designed for busy pub teams with intuitive, mobile‑first workflows that fit around service, cellar checks, and close‑down.

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Trusted by 9,700+ UK businesses like yours

Why pubs and bars choose Access Procure Wizard Evo

Real‑time control of purchasing, cellar stock, food, recipes, allergens, and suppliers in one system.

AI‑driven insights to reduce wet and food waste by up to 4%

Mobile‑first purchase‑to‑pay software with AI that suggests optimal orders and spots pricing issues before they erode GP.

Centralised control and clear reporting so you can manage contracts, prices, and promotions across pubs, bars, and managed estates.

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Stock & inventory

Mobile stock counts, delivery scanning, expiry and PAR alerts, plus AI‑powered variance notifications that reduce waste, shrink, and stock loss in the cellar and behind the bar.

Recipes & menus

Live dish and drink costs as prices change, allergen and nutrition management, and health/sustainability metrics that help you build profitable, compliant food and drink menus.

Ordering & suppliers

Direct digital ordering from all suppliers, AI‑suggested orders, cheapest‑approved‑supplier defaults, and detailed spend and performance reporting to drive better buying decisions.

Invoice matching & AP automation

Automatically match invoices against POs and deliveries, reducing processing time by up to 95% and ensuring you only pay agreed prices.

Reporting & analytics

Dashboards on spend, suppliers, and GP performance across all pubs and bars, plus automated credit tracking so you capture more credits and protect margin.

Sustainability

Optional Procure Wizard Carbon bundle to calculate each recipe’s carbon footprint automatically and apply carbon labels to menus where relevant, supporting your ESG commitments.

Our current customers report

reduction in avoidable waste

time saving on accountancy admin tasks

Built for busy pub teams

Access Procure Wizard Evo is designed around how pubs and bars run day‑to‑day, so front‑of‑house, kitchen, and back‑office teams can adopt it quickly without slowing down service.

Mobile‑first workflows for deliveries, stock counts, and ordering mean teams can update the system on the spot during service, cellar checks, and close‑down.

Simple rollout across managed houses and tenanted estates with role‑based access, templates, and intuitive screens that local teams can pick up fast.

Modular architecture – start with P2P and expand to additional modules as your pub business grows.

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‘’The technology they have given our business is the best on the market and when you use P2P, it really puts you in the best position to have a profitable business. We simply couldn’t control our costs without it!’’

Douglas Humphrey Director, Loudons

Take real‑time control of costs, wet GP, and menu margin across every pub and bar with Access Procure Wizard Evo.

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Pub and bar purchase-to-pay FAQs

What is pub and bar procurement?

Pub and bar procurement refers to the process of sourcing, ordering and purchasing food, beverages and other products necessary for the running of a pub or bar operation. The process of food and beverage procurement for pubs and bars will include;

Sourcing and supplier management
Price negotiation
Inventory management
Quality control
Cost management

Effective procurement processes help operators to reduce their costs, improve profit margins and reduce waste.

What does pub and bar procurement software do?

Pub and bar procurement software streamlines purchasing by bringing ordering, delivery tracking, and invoice management into one unified platform, so you are not juggling spreadsheets, email chains, and paper delivery notes.

Access Procure Wizard Evo takes this further with AI that flags waste, price changes, and variances in real time, linking purchasing directly with stock and menu management so you can automatically track costs, keep allergen information accurate, maintain up‑to‑date supplier prices, and gain full visibility of your spend and margins across every site.

Why is procurement software important for pubs and bars?

Manual purchasing processes waste valuable time, increase the risk of ordering and stock errors, and make it hard to see the true impact on wet and food margins. Effective procurement software helps you control costs, protect GP, and reduce the administrative burden on managers so they can focus on guests and revenue.

Procure Wizard Evo makes this easier by automating key procurement tasks and using AI to spot issues early. It catches invoice errors, flags price and margin discrepancies, suggests smarter orders to prevent overspending and waste, and keeps allergen and nutritional information up to date, so you stay compliant and in control while running busy pubs and bars.