Financial management software

Hospitality accounting software

Hospitality accounting software that provides businesses in the restaurant, hotel, bar, sports club, and leisure industry with comprehensive financial management tools, streamlining operations and enhancing efficiency.

Access Financials gives full visibility of your hospitality business’ finances and operations – gain a full picture of costs and expenses, revenue and profit at the click of a button. Reduce costs by effectively managing margins, price accurately and improve management reporting.

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Increase your profit margins with hospitality accounting software

Access Financials, our accounting software for the hospitality industry, provides medium to large operators with powerful tools and features that streamline financial operations, enhance cost control, and optimise revenue generation.

By automating tasks such as revenue tracking and expense management, our hospitality accounting software eliminates manual errors and saves valuable time.

Operators can gain real-time insights into their financial performance through detailed reports and analytics, allowing them to identify areas of potential savings and revenue growth.

Connected finance and hospitality software

Making your life easier

Access Financials connects with our hospitality EPoS software (electronic point of sale or till system) and our purchase-to-pay system, Procure Wizard.

Information flows into your finance system, giving you full visibility of how much you have sold, how much it cost you to sell, how much profit you have made and how much stock you need and have. All your data in one place, no more multiple systems.

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Hotels and Restaurants

Manage your costs, spend and profits and focus on providing great guest experiences in your restaurant or hotel.

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Pubs and bars

Streamline processes, reduce costs and increase profits for your pub or bar.

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Hospitality Accounting Software Football

For the wider hospitality industry

Monitor cash flows, track sales trends and identify opportunities with hospitality accounting software.

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Increase your restaurant or hotel profit margin with hospitality accounting software

Our hospitality accounting software helps hotels and restaurants with:

Enhanced profit margins through better revenue management and cost control.
Accurate and real-time performance reports for analysing sales, expenses, and profitability. No more waiting weeks or months to have a clear picture of your hotel or restaurant’s finances. Wake up in the morning and see what profit you have made the night before.
Improved decision-making with insights into key performance indicators (KPIs) such as food costs, labour costs, and revenue streams.
Time-saving automation of routine accounting tasks allowing staff to focus on providing great guest experiences.
Improved cash flow management through monitoring and analysis of sales trends, payment processing, and accounts receivable.

Get real-time reports for your pubs and bars

Benefits of our hospitality accounting software for pubs and bars include:

Access to real-time reports and dashboards giving you insights into your costs, expenses, sales, cash flow and revenue streams. This allows you to identify areas where your pub or bar can reduce costs and increase sales and profitability.
Simplified management of multiple revenue streams, such as sales broken down by region, site if you have multiple sites, accommodation, food or beverage, VAT etc.
Automated accounting processes and reduction of errors – no more rekeying data from your supplier invoices or staff expenses thanks to automated accounting tasks.
Streamlined finance and operational processes – connected to our hospitality software suite such as our purchase-to-pay EPoS system, view your pub or bar’s finances at the click of a button. No more waiting to know how much you have sold the day before.

Accounting software for the wider hospitality industry

Access Financials is suitable for many medium to large sized operators in the hospitality industry. In addition to hotels, restaurants, bars and pubs, this also includes cafes, sports clubs, leisure and many other hospitality related organisation.

For example, sports clubs can manage membership dues and analyse revenue from events and programmes.

Hospitality organisations can monitor cash flows, track sales trends, and identify opportunities for cost savings or revenue growth.

General finance and accounting features

Accounts Receivable and Accounts Payable Management: This feature enables businesses to efficiently manage customer payments, invoice tracking, and collections. It also helps in managing supplier invoices, payments, and maintaining positive relationships with suppliers.
Multi-company, consolidations or multi-currency: This feature caters to businesses operating multiple locations, currencies or entities, allowing centralised financial management while maintaining separate financial records for each location or entity.
Bank Reconciliation: The software simplifies bank reconciliation by automatically matching transactions from bank statements with corresponding entries in the accounting system. It saves time and ensures accuracy in financial records.
Asset Management and Depreciation Tracking: Hospitality businesses can manage and track their assets, including depreciation calculations, asset values, and disposal records. It assists in maintaining accurate asset records and compliance with accounting standards.

Reporting and Cash flow forecasting

Automated Revenue Tracking and Management: The software automatically tracks and manages revenue generated from various sources such as room bookings, restaurant sales, and other services, ensuring accurate and timely recording of income.
Financial Reporting and Analytics: The software generates comprehensive financial reports, including profit and loss statements, balance sheets, cash flow statements, and other key performance indicators (KPIs). These reports offer valuable insights for financial analysis and decision-making.
Cash Flow Management and Forecasting: The software helps businesses track cash inflows and outflows, project future cash flow, and identify periods of surplus or shortfall. It aids in effective cash flow management and ensures financial stability.
Budgeting and Forecasting: Access Financials hospitality accounting software assists in creating and managing budgets, comparing actual performance against projected figures, and forecasting future financial outcomes. It aids in financial planning and goal setting.

Audit and compliance

Audit Trail and Financial Security: The software provides an audit trail of financial transactions, ensuring accountability and maintaining data integrity. It also incorporates robust security measures to protect sensitive financial information.
Tax Compliance and Reporting: The software ensures compliance with tax regulations by automatically calculating taxes, generating tax reports, and facilitating smooth tax filing processes, reducing the risk of errors or penalties.

Connect accounting with hospitality solutions

Connect your accounting software to our other hospitality solutions for a full picture of your business – from inventory, stock, menu costing, expenses to point of sale and purchase-to-pay.

Inventory Management and Stock Control: This feature allows businesses to efficiently manage and track inventory levels, stock movements, and cost of goods sold. It helps reduce wastage, and optimises inventory ordering and management.
Menu Costing and Pricing Optimisation: With our Purchase-to-pay solution, restaurants can calculate the cost of individual menu items, including ingredients. It assists in setting appropriate prices and it can show operators what dishes are most profitable. 
Supplier Management and Purchasing: This feature helps in managing supplier information, tracking purchases, and streamlining the procurement process. It ensures efficient vendor relationships and reduces the risk of errors or fraud.
Connected accounting, EPoS and Purchase-to-pay: our hospitality accounting software connects to other systems like hospitality EPoS (Point of Sale) and Purchase-to-pay enabling the exchange of data and facilitating holistic business management. Gain full visibility of how much you have sold, how much it cost you to sell, how much profit you have made and how much stock you need and have. All your data in one place, no more multiple systems. 
Expense Management and Tracking: This feature allows businesses to track and manage expenses incurred by your staff. It helps in maintaining a clear view of expenditures and identifying areas for cost control.

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What is hospitality accounting software?

If you run a medium to large hospitality organisation, across multiple sites, then it’s likely you will need support in the form of powerful tools that help you streamline financial operations, enhance cost control and optimise revenue generation from an accounting software package such as Access Financials. Hospitality accounting software takes the headache out of complex finance process and allows you to wake up in the morning and instantly see what profit you made the night before.

What is accounting in hospitality industry?

Simply put, accounting in the hospitality industry is knowing what the food on the plate cost you to put there, and how to price accurately to maintain healthy margins. This can be tricky for restaurants and hotels running over multiple sites, but implementing accounting software such as Access Financials allows you to move beyond the workarounds to a smarter, more integrated and scalable way of working.

How does accounting software help my restaurant or hotel?

Restaurants and hotels benefit from hospitality accounting software in many ways. Profit margins can improve, time is saved by automating manual routine tasks and cash flow management can be more efficient. What’s more, if you integrate your finance software with your hospitality EPoS, and Purchase to Pay software like Access Procure Wizard you gain full visibility of how much you have sold, how much it cost you to sell, how much profit you have made and how much stock you need and have. All your data in one place, no more multiple systems.

How can hospitality accounting software help my profit margin?

Hospitality accounting software enables better cost control, improved pricing strategies and profitability analysis. Accurate reporting tools allow you to swiftly analyse sales, review expenses and track profitability, accurately.

The improved decision-making, with insights into key performance indicators (KPIs) such as food costs, labour costs, and revenue streams, ultimately helps you manage healthy profit margins. The luxury of an accounting software packages like Access Financials you will reduce the time you spend on routine accounting tasks, freeing you up to focus more time on providing excellent customer service.