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Financial management software

Struggling with stock in the wrong place, at the wrong time?

Access Stock Control eliminates these risks by connecting inventory management directly with accounting, giving you a single, accurate version of the truth. With real‑time visibility over what you hold, where it is, and what it’s worth, you can:

  • Reduce errors
  • Free up working capital
  • Make faster, smarter decisions across sales, purchasing & finance
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Stock control software on screen

What is Access Stock Control?

Access Stock Control is a cloud‑based inventory management solution built into Access Financials that helps businesses track, value, and control stock in real time - fully integrated with sales, purchasing, and accounting.

Instead of juggling spreadsheets or disconnected systems, Access Stock Control automatically updates inventory and financial records as stock moves in and out of your business. You always have a real‑time view of available stock across all locations, accurate valuations in your Nominal Ledger, and clearer insight to forecast purchasing and sales more effectively, all while reducing manual effort and costly errors.

It’s designed for growing UK businesses that need reliable inventory control without the complexity of enterprise ERP systems.

Trustpilot

Enterprise‑grade stock control with total financial accuracy

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One complete stock record. No gaps, no guesswork.

Create a single, reliable source of truth for every item you manage. Capture everything from stock codes and barcodes to serial numbers, images, costs, and pricing all in one place.

With the Advanced Price Matrix, you can apply bespoke pricing by customer, product, or combination, giving you complete control over margins without manual work.

Why it matters:

  • Eliminates duplicated stock records
  • Reduces pricing errors across sales channels
  • Supports customer‑specific pricing at scale
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Real‑time availability and location visibility

See exactly what stock you have, where it is, how long it will last, and what it’s worth at any moment.

Physical and free stock levels update automatically as sales orders, purchase orders, bills of materials, deliveries, and returns are processed across multiple locations, lots, and bins.

Why it matters:

  • Prevents stockouts and over‑ordering
  • Improves fulfilment confidence
  • Enables faster, better‑informed decisions
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Live financial impact with instant ledger updates

Every stock movement updates your Nominal Ledger in real time, giving you an always‑accurate view of inventory value, cost of sales, and accruals without manual reconciliation.

Why it matters:

  • Removes discrepancies between stock and finance
  • Improves audit readiness
  • Speeds up month‑end and year‑end close
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Smarter stock forecasting with built‑in scenarios

Plan ahead using flexible “anytime frame” forecasting and ‘what‑if’ scenarios.

Model demand, assess supplier lead times, and time sales and purchase orders with confidence.

Why it matters:

  • Improves purchasing accuracy
  • Reduces excess stock and tied‑up cash
  • Helps you respond faster to demand changes

Everything you need in one place

  • Handheld stocktaking tools: ensure accurate stock counts, with full traceability using handheld stocktaking devices
  • Stock prioritisation: Reserve and allocate stock to specific orders or priority customers
  • Customer updates: flexible enquiry screens and integration with online courier services enables customers to get instant updates
  • Optimised order selection: orders are picked to your criteria, from date, size and value to cost-effective delivery routes and carton size
  • Automatic invoicing: delivery notes and invoices are automatically created and sent digitally or printed
  • Tracked returns: build tighter controls into your returns policy with tracked return features.
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Stock control shaped by real‑world operational needs

Access Stock Control is used by growing organisations that need accurate, real‑time visibility of stock and its financial impact.

Manufacturing 

Control raw materials, work‑in‑progress and finished goods, with accurate valuations and better‑timed purchasing.

Wholesale & distribution 

Track stock across depots and locations, allocate inventory to priority customers, and maintain margin control.

Food & drink 

Manage lots and batches with full traceability, improve stock rotation, and reduce waste.

Harvey's Brewery benefit from our inventory and accounting software

I feel that the database behind Access Financials has been designed by someone who understands accounting. I’ve also found the flexibility it offers in terms of customisation ensure that any development doesn’t leave you with a large maintenance bill.

George Glass, Financial Controller at Harvey's Brewery, explains how the Access software has helped them improve their finance system enabling them to remove manual intervention, speed up the overall order process, and have a solution customised to meet their needs when it comes to managing their stock. Access Financials provides the most suitable functionality for handling large volumes of orders and having visibility into inventory levels.

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Connect your stock control with the rest of your systems

Access Stock Control works best when connected across your wider business ecosystem, including accounting, CRM, and operational systems.

See pricing optionsExplore Access software integrations

Inventory management software FAQs

What is inventory management?

Inventory management is the monitoring and planning of stock levels to ensure the right amount of goods are on hand to fulfil customer demand. Inventory control is the process of tracking goods or inventory through the business.

What is inventory management software?

Inventory management software helps businesses track stock levels in real time, monitoring goods coming in and going out. It gives you clear visibility of what you have available, what needs reordering, and the value of your stock at any given moment.

By combining stock control with accounting, businesses can:

  • Forecast future stock requirements
  • Prevent overstocking or stock shortages
  • Improve cash flow management
  • Maintain accurate asset valuations
  • Fulfil customer orders with confidence

What are the key features of inventory management software?

Key features include real-time inventory tracking, purchase and sales order management, and stock level monitoring to maintain accurate control of goods coming in and going out.

Advanced systems also provide instant ledger updates, stock forecasting, stock prioritisation, automatic invoicing, tracked returns, and detailed reporting, helping businesses improve accuracy, efficiency, and financial visibility.

Within Access Workspace, these features are fully integrated with accounting software, ensuring stock movements and financial data stay aligned automatically.

How does inventory management software improve business efficiency?

Accounting software for inventory management enables businesses to keep track of their stock levels and financial information. Access stock control software allows businesses to automate time-consuming tasks, including:

  • Manual stocktaking
  • Inventory reconciliation
  • Stock prioritisation
  • Invoicing
  • Inventory reporting

Ultimately, this saves costs by reducing manual work and human error and providing more accurate information and instant visibility into stock levels.

What reporting features should a stock control system include?

When searching for a stock control system, look for a wide range of reporting functionalities, including inventory levels, stock movement, returns tracking, and sales performance. These reporting features offer valuable insights into stock levels and performance, enabling informed decision-making in the long run.

What should you consider when choosing inventory management software?

When choosing inventory management software, consider how well it fits your business size, industry requirements, and future growth plans. Look for real-time inventory tracking, integration with your accounting system, reporting and forecasting tools, and automation features that reduce manual work.

Choosing the right inventory management software for your business you should assess ease of use, implementation support, cloud security, scalability, and the ability to integrate with other business systems. Choosing software that connects inventory and finance in one platform such as Access Financials can improve accuracy, visibility, and operational efficiency across your organisation.

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