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UK businesses trust Access
Financial management software
Recruitment Accounting Software for UK agencies
Recruitment accounting software purpose-built for UK recruitment agencies: automating gross margin reporting, pay-and-bill and AWR compliance for temp, perm and contracting businesses. Trusted by Amoria Bond, Coyle, nGage Talent and 4,000+ UK organisations.Our recruitment finance software, Access Financials, lets your Finance team focus on growth, not spreadsheets.
- Gross margin report per client, contract and contractor, automated
- Self-billing invoices generated from approved timesheets, no re-keying
- AWR compliance tracking, payroll accuracy and CRM integration built in
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Starting price per year for 40 employees
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Rated on Trustpilot · 6,233 reviews
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Rated on G2 Crowd verified
Trusted by finance professionals from the UK's leading recruitment agencies
Recruitment Agency Accounting Software That Scales with You
Developed by UK finance experts, Access Financials caters to specific recruitment accounting requirements. Remove time-consuming manual processes and streamline invoicing and payment workflows.
Schedule a demoHow Access Compares for Recruitment Agency Finance
Purpose-built for UK recruitment agencies, not a generic accounting tool adapted for the sector.
Streamline Operations with Automated Workforce Management
Mobile-friendly
Workers submit timesheets and expenses via smartphone. Invoice clients as soon as possible.
Get the full picture
Report by group, department, consultant, client, cost code. Multi-currency made easy.
Automatic alerts
AWR milestones, credit limit breaches and contractor end dates flagged automatically.
Remove manual processes
Automated purchase invoice processing. OCR extracts data — no re-keying, complete audit trail.
All data in one place
Billing, pay, timesheet, expense and project data unified — gross margin always one click away.
UK-hosted cloud
Enterprise-level security, automatic backups, software upgrades and 24/7 ongoing support.
Why Recruitment Agencies Choose Access Financials
Five recruitment-specific business realities that separate agencies running on integrated finance from those still reconciling spreadsheets at month end.
Invoicing Software for Recruitment Agencies — Automate Pay-and-Bill End to End
The invoicing cycle is the heartbeat of every recruitment agency. Access Financials automates the entire process — from approved timesheet to self-billing invoice to payment — without manual re-keying at any step.
Recruitment Agency Invoicing Software
Access Financials is purpose-built invoicing software for recruitment agencies running temp, perm and contracting models. Once a contractor timesheet is approved, the system automatically raises the self-billing invoice on behalf of the contractor and processes payment — eliminating the manual reconciliation that costs agencies hours every week.
- Self-billing invoices generated from approved timesheets automatically
- Client invoices raised and sent digitally — no manual intervention
- Credit control and dunning sequences automated with Access Collect
- Real-time DSO dashboards — see which clients are slow payers before it becomes a problem
Recruitment Agency Invoicing Software for Temp & Contracting
For temp and contracting agencies, the weekly pay / monthly invoice gap creates constant cash flow pressure. Access Financials closes that gap — with automated pay-and-bill, rolling 13-week cash flow forecasting and integrated credit control so you always know where your cash is.
- Weekly pay runs automated — variable pay calculated from approved timesheets
- Monthly client invoicing automated — no manual batch processing
- Rolling 13-week cash flow forecast with scenario modelling (CashForecaster)
- Automated payment reminders reduce debtor days without manual chasing
Accounting Software for Recruitment Agencies — Built for UK Temp, Perm & Contracting
Access Financials is the only accounting platform built specifically for UK recruitment agencies — with native gross margin reporting, self-billing invoice automation, AWR compliance tracking and CRM integration all included as standard.
For Temporary Recruitment Agencies
Temp agencies need pay-and-bill automation, AWR compliance tracking and real-time contractor visibility. Access Financials handles all three — so your Finance team spends less time processing and more time analysing margin.
- Pay-and-bill automation — weekly pay, monthly invoicing, no manual re-keying
- AWR 12-week milestone alerts per contractor — automated compliance
- Live dashboard of contractors on assignment, end dates and renewal risk
- Timesheet capture via mobile — workers submit from smartphone
For Contracting & Permanent Placement Agencies
Contracting agencies need gross margin per contractor. Perm agencies need fee billing and commission tracking. Access Financials supports all three models — temp, perm and contracting — on a single integrated platform.
- Gross margin report per client, contract and contractor — automated
- Fee billing and commission tracking for permanent placement
- Project costing per contract — know your margin before the invoice is raised
- Multi-entity consolidation for multi-branch and international agencies
Access Products for Recruitment Agency Finance Teams
Seven integrated products — from core accounting to payroll automation — built to work together so your gross margin report is always live.
Working with Access was really easy as they work in a very similar way to us ... Access are passionate about their software, so it's very easy to be able to have answers and help and advice which directly benefits the business.
Rather than using various word documents, spreadsheets and invoices, the software brings everything into one place. At the click of a button, you can see exactly what has gone on. I can quickly get a snapshot of where we are – within five minutes I’ll know what’s happening.
The integrated system has improved payroll accuracy, reduced incorrect invoices and credit notes and it’s easier to track which consultant timesheets need chasing.
The solution has allowed us to produce reports in the way that we need and in a way that the board wants to see. There’s a far less human intervention into the data making it much more robust and it’s much more pleasing for everybody. We’ve managed to reduce a lot of processing time so we can spend that all-important time analysing rather than processing the data.
We’re now able to spot monthly and seasonal trends. For example, during a difficult month like December where businesses tend to shut down, we can pull information from previous years to help us forecast what will happen during this month and act accordingly. Being able to use all the information in the system to predict means that we can strategize on how to navigate through any typical year.
Ready to Automate Your Gross Margin Reporting?
Join Amoria Bond, Coyle, nGage Talent and 4,000+ UK businesses already running on Access Financials.
Access Advice on Finance and Management for Recruitment Agencies
Guides, benchmarks and strategies from UK finance experts — for recruitment agency leaders.
Recruitment Accounting Software — Frequently Asked Questions
What accounting software do UK recruitment agencies use?
UK recruitment agencies use Access Financials for its native gross margin reporting, automated pay-and-bill, self-billing invoice processing and AWR compliance tracking. It integrates billing, pay, timesheet, expense and project data into a single gross margin report — the core KPI for any recruitment agency.
Do I have to replace my recruitment CRM to use Access Financials?
No. Access Financials is the finance system behind your front office, so your consultants carry on working in the recruitment CRM they use today. Placement and timesheet data moves across to finance instead of being typed in again.
How does Access Financials support recruitment invoicing?
Access Financials automates the self-billing invoice process: once a contractor timesheet is approved, the system raises the invoice on behalf of the contractor and processes payment — without manual re-keying. It also integrates with CRM systems including Bond Adapt, RDB Pronet and Talisman.
What is the difference between pay and bill software and recruitment accounting software?
Pay and bill software captures timesheets, works out what each worker is owed and raises the client invoice. Accounting software holds the ledger those payments and invoices land in and produces your management reports. Most agencies need both, connected. Access offers Access Pay and Bill alongside Access Financials.
Can Access handle gross margin reporting per contractor?
Yes. Access Financials produces gross margin reports per client, per contract and per contractor — combining billing, pay, timesheet, expense and project data automatically. This is the agency's core P&L view and is generated without manual spreadsheet work.
How do agencies manage weekly contractor pay against monthly client invoices?
Temp agencies often pay workers every week and invoice clients once a month, so the agency funds the gap. A rolling cash flow forecast shows how wide the gap gets and when, and credit control stops slow-paying clients widening it. Our guide to cash flow forecasting for recruitment agencies shows how to set one up.
When should a recruitment agency move on from Xero or Sage?
Three signs: Finance needs extra people just to keep up with weekly pay and billing, a second entity or country means consolidation lives in Excel, and the pay run takes weekend work to finish. If you recognise one, book a demo and bring your last gross margin report.
How does Access Financials handle AWR compliance?
Access tracks contractor assignment start dates and flags AWR milestones (equal rights after 12 weeks) automatically. This removes the compliance risk of manually monitoring hundreds of contractors across multiple clients.
What is a gross margin report for a recruitment agency?
It shows what each placement earns after you have paid the contractor and the costs that come with them, split by client, contract and contractor. Many agencies build it by hand from billing, pay and timesheet exports, so it is out of date when Finance finishes. Access Financials pulls those sources into one report, so Finance and Operations read the same figures.
What is the typical investment for accounting software for a recruitment company?
Access Financials starts from £10,508 per year for 40 employees. Typical investment ranges from £10k/yr for smaller agencies to £50k–£150k/yr for larger multi-branch operations. Access CashForecaster starts from £2,400/yr and Access Collect from £2,800/yr. Contact Access for a tailored quote.
Does Access Financials integrate with recruitment management systems?
Yes. Access Financials integrates with leading recruitment CRM platforms including Bond Adapt, RDB Pronet and Talisman, delivering a joined-up solution from front-office placement to back-office finance without re-keying data. It also integrates natively with Access Payroll, Access Expense and Access Evolve.
Is Access Financials suitable for temp, perm and contracting agencies?
Yes. Access Financials supports all three recruitment models: temporary staffing (pay-and-bill, self-billing, AWR), permanent placement (fee billing, commission tracking) and contracting (timesheet capture, project costing, gross margin per contractor).