People for Hospitality


A cloud-based, automated expense management solution for busy multi-site directors, area managers and staff. The solution enables employees to claim the correct expenses and mileage against pre-defined rules and helps to ensure the staff, and the business, are income tax and VAT compliant.

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  • Setup unlimited expense categories and reasons to allow reporting of expenses spend at any level of detail within your organisation.
  • Optionally define clients and projects for recharging and job costing.
  • Link categories to ledger codes and group employees into departments.

Take a look at our employee lifecycle solution

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  • Define expense policy rules for each category with warnings, stop limits and exception reporting of claims outside business rules.
  • Upload expenses policy documents, manuals and handbooks for easy online access by claimants.
expense policy in hospitality


  • Eliminate paper and store your receipts in the cloud.
  • Upload scans, pictures or electronic receipts to support each expense claim.
  • Use the optional feature to review and match receipts against claims prior to approval and payment.
expense receipts in hospitality


  • Define VAT rates against expense categories. 
  • Capture VAT amounts from receipts to accurately reclaim the VAT.
  • The VAT element of fuel is also calculated by the system to allow VAT reclaims.
expense VAT set up in hospitality


  • Configure the approval workflow to meet your organisational requirements.
  • Set approval limits and escalations based on business rules. 
  • Automatically sends email notifications when a claim is submitted, approved or rejected.
expense approval software in hospitality


  • Postcode to postcode lookup determines the correct mileage claim for each journey.
  • Capture the reason for overriding the calculated distance and produce mileage exception reports.
expense mileage in hospitality

Find out more about our hospitality software

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See how Access People for Hospitality could benefit your business

Fully integrated vacancy and candidate management for recruitment and onboarding

Comprehensive organisation-wide training management system

HMRC recognised software for payroll or payroll as a service

Powerful workforce scheduling with rota management tools

A complete solution for employee expenses and mileage claims

EarlyPay is a form of on-demand pay

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