Financial management software

Cloud accounting software for mid-market finance teams that need real-time visibility and control

Too many mid-market finance teams are still chasing data across spreadsheets and disconnected systems, losing hours to manual processes and arriving at month-end without a clear picture of cash flow. Access cloud accounting software brings your nominal ledger, bank reconciliation, purchase to pay, multi-entity management, and VAT reporting into one connected platform, giving you real-time visibility, full control, and the confidence to make faster, smarter decisions.

Built for growing organisations
One connected finance foundation
Less manual effort, faster insight
Designed to scale with you

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Cloud-based accounting software on screen

Thousands of Finance Teams Trust Access Cloud Accounting to Run Their Business

From medium and large businesses to charities and Not for Profit organisations, finance teams across recruitment, hospitality, health and social care, construction, and professional services rely on Access cloud accounting software for real-time financial visibility, automatic bank reconciliation, multi-entity management, and Making Tax Digital (MTD) compliance. All on one secure, cloud-based platform accessible from any device, anywhere.

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Advanced nominal ledger

One of the most powerful tools in Access Financials.

Drill down into multiple levels of data directly inside the nominal ledger.
See actuals and revised budgets, forecasts and expected out turn.
Create multiple budget revisions without overriding original data so you can see how you performed against original budgets as well as any reforecasts.

Report from every angle – branch, department, group, fund or project – with multi-segment nominal code entry.

The flexible General Ledger enables you to configure your accounts to your preferred management reporting style using flexible analysis tags.

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Sales and purchase ledger

Manage invoices, credit notes, secure BACs payments, Direct Debit processing, payments, statements, and aged debtor/creditor reporting.

With our purchase to pay solution, finance and non finance users can access purchase and sales request information, such as approvals and requests, and of course, raise purchase and sales orders.

Allow people across your organisation to input financial data, action approvals and view reports using easy-to-use apps.

Grant different permissions for people across your business. Charts and tables can be downloaded and used in management presentations.

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Automatic bank reconciliation

Secure open banking integrations and automatic transaction matching. Set up any number of cash book accounts in any currency.

Cut down on time, cost and potential human errors associated with manual processing and help reduce your overall business risk.

Automated currency FX rates calculate trading currencies back to the home report currency.
Automatically calculate released gains/losses on exchange rate differences.
Easily revalue Debtors, Creditors and Bank Accounts.

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Tax and VAT

Automate VAT calculations and VAT Returns.
Online submission via the MTD portal with HMRC.
Flexible VAT rates to support part exceptions.
Flexible Group VAT returns where needed.
Optional flexible corrections to quickly change, update and reverse transaction entries – security permitting.
Workflow approvals on new records and updates.
Full audit trail supporting updates and amendments as well as transaction listings.

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Transaction level user security

Introduce tight controls around system access and transaction processing.
Flexible workflows ensure the correct sign off checks take place.
Control reporting dashboards with security levels governing access to data.

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Multiple entities

Quickly create intercompany transactions without the need to rekey.

Easy consolidation bring together multiple companies for Group reporting, allowing for multiple reporting currencies, different year ends and chart of accounts mapping.

See for yourself how cloud-accounting software can benefit your business

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Cloud accounting software prices

Starting from £10,508 per year, we have three popular packages for different types of businesses.

Alternatively, we can provide a tailored cloud-based accounting software package to suit your organisational needs. Simply contact us for a chat.

If you'd like to research more about the cost of cloud-based accounting software before you buy, we have an article just for you.

Cloud accounting software trusted by thousands of UK businesses

Before, we would have to wait 24 hours for management information, and our pipeline reports were manually produced on a weekly basis. Now, information is updated dynamically in the dashboard. This gives us as a better indication of our upcoming workload.

Plowman Craven

Simplify your processes with cloud-based accounting software

Does your financial reporting take hours, days, even weeks? Do you have manual processes weighing down your finance team? Or maybe you're still using basic/on-premise accounting software and need an upgrade? We might just have the solution for you.

Throw away those spreadsheets and replace them with our cloud-based accounting software to speed up your financial processes, allowing you to spend more time on the right things.

Simple accounting software will enable your finance team to focus on what’s important and help drive business success by eliminating duplications, improving controls and enhancing visibility.

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Women look at cloud accounting software on screen

What's the best accounting software for medium-sized businesses?

All medium-sized businesses need the ability to scale, with the best accounting software to meet your current and future needs.

There are many providers in the market offering accounting systems such as us The Access Group, QuickBooks, Xero and Sage.

QuickBooks Online, Xero and Sage 50 are are excellent solutions for small-to-medium-sized businesses, featuring user-friendly dashboards and all the key features you’d expect from accounting software. But as your business grows, the transactions add up and your needs become more complex, it could be time to move on.

Access Financials is designed for complex medium-sized organisations. Our solution provides everything you need to streamline and automate complex accounting processes, helping you eliminate duplication, improve controls, and enhance visibility.

Our article Best accounting software for medium-sized businesses goes into more detail about which accounting system is suited for which business type and the comparisons between them.

Cloud accounting software FAQs

What is cloud-based accounting software?

Cloud-based accounting software is a modern solution hosted on secure remote servers and accessed through a web browser. Unlike traditional desktop software, it doesn’t require installation or manual updates. It enables teams to manage finances from anywhere, using any device, with real-time data and enhanced security.

Why is financial cloud accounting software important?

Financial cloud accounting software is essential for maintaining accurate records, ensuring compliance, and supporting strategic decision-making. It streamlines everyday financial tasks and provides timely insights into business performance.

Key Benefits:

Instant Financial Reports - Generate up-to-date reports without manual compilation.
Data Synchronisation - Connects with banking, payroll, and other systems to unify financial data.
Improved Accuracy - Minimises human error through automation and intelligent data handling.

Is cloud accounting software secure?

Yes, cloud accounting software is designed with robust security measures to protect sensitive financial data. It typically includes:

Data encryption - Ensures information is unreadable to unauthorised users.
Regular backups - Protects against data loss due to system failures or cyber incidents.
Access controls - Allows businesses to manage who can view or edit financial data.
Compliance standards - Most providers adhere to GDPR and ISO 27001 security frameworks.

Compared to spreadsheets or legacy desktop systems, cloud software offers significantly stronger protection and reliability

How do I choose the right cloud-based accounting software for my business?

To choose the right solution, consider the following:

Business Size & Turnover – Larger businesses may need more advanced features and scalability.
Industry Requirements – Look for software tailored to your sector (e.g. Access Financials for charities and care providers).
Growth Potential – Choose a platform that can evolve with your business.
Regulatory Compliance – Ensure the software supports UK regulations like Making Tax Digital (MTD).

Read our blog for 6 steps to help you choose the right accounting software.

What's the difference between cloud accounting software and on-premise accounting software?

The key difference lies in how the software is hosted and accessed. Cloud accounting software is hosted on external servers and accessed via the internet, allowing users to work from anywhere, collaborate in real time, and benefit from automatic updates and backups. It typically operates on a subscription model and integrates easily with other business systems.

On-premise accounting software, by contrast, is installed locally on a company’s own servers and computers. It requires manual updates, dedicated IT support, and is only accessible from within the office network. While it may offer more control over data storage, it often involves higher upfront costs and ongoing maintenance.

Cloud solutions are generally more flexible, scalable, and cost-effective for modern businesses, especially those with remote teams or evolving needs.

What’s the cost difference between cloud-based and on-premise accounting software?

In general, cloud software offers lower initial costs and more predictable monthly expenses, while on-premise solutions may result in a higher total cost of ownership over time.

Cloud-based accounting software typically follows a subscription pricing model, with entry-level packages starting from around £8 to £14 per month (excluding VAT). These costs scale based on the number of users and the features your business needs.

On-premise accounting software usually involves a larger upfront investment. You’ll need to pay for software licences, hardware, and potentially IT support. There are also ongoing costs for updates, maintenance, and backups — which are included in most cloud packages.

What are the advantages of cloud based accounting software?

Faster processing of key elements such as invoicing, forecasting and audit control
More accurate thanks to the removal of repeated manual rekeying
Efficient because of integration with other business areas and automation of key tasks
Compliant with digital record keeping requirements for VAT for example
Responsive – you can dig for data or pull off reports at the click of a mouse
More secure – especially when compared to spreadsheets or outdated desktop software

For more information, read our article on the advantages and disadvantages of accounting software, which also delves into the advantages and disadvantages of Sage and Xero accounting software.

What are the disadvantages of cloud based accounting software?

Cost is obviously a key factor but bear in mind that there are multiple ways to proceed – a cloud-based subscription package might be more cost-effective than you think.
Customisation might be required to ensure your accounting software fits perfectly with your business needs and how easy or expensive that is depends on the level of change required and the level of IT resource you potentially need.
Data will need to be transferred from your existing package or system into the new one and this can be laborious. Bear in mind though that the quality of what you put in at the outset will impact the effectiveness of the new software from day one.
Support for a new accounting software package is useful but you should expect to pay extra for maintenance cover from whichever provider you choose.

For more information, read our article on the advantages and disadvantages of accounting software, which also delves into the advantages and disadvantages of Sage and Xero accounting software.

Can cloud accounting software help with Making Tax Digital (MTD)?

Absolutely. Most cloud accounting platforms are built to support HMRC’s Making Tax Digital initiative. They simplify compliance by automatically calculating VAT, submitting returns directly to HMRC and keeping digital records in line with MTD requirements.
This helps businesses avoid penalties and stay up to date with UK tax regulations.

How do I ensure my data migrates correctly?

We understand that seamless data migration is crucial when moving to a new system. That’s why Access provides:

Pre‑migration audit: We thoroughly assess your existing data to identify any missing or inconsistent records.
Test migrations: Run a sample data transfer to validate accuracy, currency balances, customer/vendor mapping, and posting structure.
Reconciliation reports: Compare migrated data with source systems to verify West-to-date data integrity.
Sign‑off process: Collaboratively review results with your finance team before going live.
Post‑go‑live monitoring: We run final checks to identify any discrepancies early, ensuring a smooth handover.