Expense
Get better control of your expense management
Our online expense management software allows you to automate processing, track spending and report with confidence.
Expense management software
Submit, approve and administer every type of business expense claim online so they are processed quicker. Integration with existing finance systems makes reimbursement easier and customisable expense controls mean claims are always in line with your company policy. And inbuilt tools make it easy to manage and monitor your tax liability.
Track travel, motor and mileage expenses
Business travel, fuel and vehicle costs can be logged quicker and more accurately with automatic calculations using Google Maps. Inbuilt verification tools and HMRC-approved or custom mileage rates make sure employees are correctly reimbursed. And you can fulfill your duty of care for employees with safe storage of relevant vehicle documents and notifications when they’re due to expire.
Easily manage business credit card expenses
Credit card statements can be uploaded into the software and expenses allocated to multiple cardholders’ accounts to reduce admin time and input errors. Expenses are itemised, and full purchase information is automatically added for fast review and approval.
Expense monitoring and reporting
Live dashboards - which can be configured to your needs - provide a real-time view of expense costs to monitor spending. A visual view of data and analytics means you can easily spot trends and identify problems sooner. Comprehensive reports and in-depth analysis enable you to make better decisions. And with HMRC-compliant data you can manage your tax responsibilities confidently.
Approve claims on the go with the Expense app
An easy-to-use app means expenses can be submitted by employees, then quickly reviewed and approved by line managers all from a mobile phone or tablet - saving your finance team time and reducing the risk of lost receipts. And because the app lets you photograph receipts and upload them with your claim, expenses can be submitted and approved on the go for faster processing and payment.
More than just Expense software
- The latest cloud-based technology
- Seamless integration
- Innovative apps and features
- Compliant with the latest regulations
- High level security for peace of mind
- Suitable for not-for-profits and charities
Fully supported from day one
You can confidently switch to Access and get up and running quickly. We've successfully implemented our software for thousands of customers, so we know what it takes to make a smooth transition. Our UK-based experts support you through design, implementation and going live - so you can be confident that your data is transferred safely and securely.
Save time, reduce costs, improve employee experience, and stay in control of your expenses
What our customers say
“Before, I would spend days chasing receipts, matching them to claims and ensuring that everything tallied up. But now, it’s so much quicker and easier and with clear defined processes for our staff to follow”
Karen Mayne, Purchase Ledger and Purchasing Team Leader, Bytes
