Contact Sales
Finance & Accounting
Get in touch
Expense

Expense Management App for UK Businesses: Manage Expenses from Your Phone or Tablet

Access Expense is an expense management app for UK businesses. Employees use the expenses app to photograph receipts, submit claims and log mileage. Managers approve claims from the same app, and finance teams receive cleaner claim data in one cloud system.

The expense management mobile app is available on iOS and Android with the Expense Pro upgrade. Whether you travel, work remotely or approve claims between meetings, claims keep moving without spreadsheets, paper receipts or end-of-month backlogs.

The expense app for busy teams lets you:

  • Snap receipts and submit expenses straight from your phone
  • Approve claims on the go, in just a few taps
  • Log mileage accurately with Google Maps
  • Track status in real time, from anywhere
Download brochure Book a demo

Less Admin. Faster Expenses. One Mobile App.

01 04

Snap Receipts and Submit Expenses Instantly

What the user does:

  • Take a photo of a receipt in the app
  • OCR auto-fills merchant, date, VAT and amount
  • Submit directly from the phone

Why it matters:

No saving receipts. No manual typing. No end‑of‑month backlog.

Outcome:

⏱ Up to 40% faster claim submission
🧾 Near‑zero missing receipts

02 04

Approve Expenses Anywhere

What the manager does:

  • Reviews claims in the mobile app
  • Checks receipts and policy flags
  • Approves or rejects in a few taps

Why it matters:

Approvals no longer wait for laptops, inboxes, or return-to-office days.

Outcome:

✅ Shortens approval cycles by days, not hours
⏱ Cuts reimbursement delays significantly

03 04

Mileage & Journey Logging With Google Maps

What the user does:

  • Enters start/end points on mobile
  • Google Maps calculates distance automatically
  • Claim created instantly in-app

Why it matters:

No guesswork. No over‑ or under‑claiming. No audit headaches.

Outcome:

🚗 Reduces mileage errors and fraud risk 
⏳ Saves finance teams hours of manual checks per month

04 04

Receipt Wallet for Card Users

What the user does:

  • Uploads receipts throughout the month
  • Stores them securely in the mobile “Receipt Wallet”
  • Matches receipts at reconciliation time

Why it matters:

No lost receipts. No end‑of‑month scramble.

Outcome:

🧾 Higher reconciliation accuracy
⏳ Saves several hours per employee per month

Seamless integrations with...

The Day‑to‑Day Benefits of Managing Expenses on Mobile

Mobile expense management with Access means employees can capture, submit and approve expenses when they happen, without follow-ups. Claims move through one flow: receipt capture, submission, approval and reimbursement.

  • Take the hassle out of claim management, streamlining processing from receipt capture, submission, approval, and reimbursement saving valuable time for employees and managers.
  • All expenses can be made via the app with data fields and functionality that mirror the browser version
  • Snap receipts and tickets with your camera and have them automatically read and input with our leading Automatic receipt scanning (OCR) functionality
  • Google Maps integration simplifies mileage claims and reduces expense fraud
  • Claims can be reviewed and approved on the go, all from within the mobile app with our streamlined authorisation process
  • Backed up in the cloud, view expense claims anywhere with an internet connection in real-time and quickly see when they’ve been approved
Women using purchase order software on mobile

One of the big things we found when using Access is a much higher level of user satisfaction. The app is intuitive and people find it quick to use.

Geoff Davidson, Company Director, Hessel

How Teams Use the Access Expense Mobile App

  • For Field & Remote Employees

Submit receipts the moment expenses happen: at the airport, client site, or on the train.

  • For Line Managers

Approve claims between meetings, without opening a laptop or chasing email chains.

  • For Finance Teams

Receive cleaner, policy‑compliant data sooner with fewer queries and corrections, eliminating the headaches of manual expense management. 

All supported by mobile submission, approval and cloud‑based access

Book a demo Explore pricing & features

Core Expense Management Software Features

Take control of your business spending with our all-in-one expense management. From automated expense approvals to real-time reporting, our powerful features help you save time, reduce errors, and stay compliant.

Automate Business Expense Management Online

  • Streamline expense approvals and submissions with cloud-based automation
  • Reduce manual work, speed up processing, and ensure compliance for all business expense claims
View automation

Track Travel, Fuel & Mileage Costs Accurately

  • Log business travel and mileage expenses effortlessly with integrated Google Maps calculators and HMRC-approved verification tools for precise reportin
View travel, motor and mileage

Simplify Credit Card Expense Management

  • Upload credit card statements directly into the system 
  • Automatically allocate expenses to multiple cardholders, reducing admin time and eliminating errors.
View credit card expense

Real-Time Expense Monitoring & Reporting

  • Access customizable live dashboards for instant visibility into expense data
  • Track spending trends and generate detailed reports to improve financial control
View monitoring and reporting

Expert Implementation & Ongoing Support

  • Transition seamlessly with our proven onboarding process
  • Get quick setup and continuous support
View implementation support

How to choose the best expense app for your business

Check these points when you compare options:

  • Mobile submission and approval, so claims move without a laptop
  • OCR receipt capture that fills in merchant, date, VAT and amount
  • Policy checks at the point of submission
  • Card statement upload and cardholder allocation
  • Payroll or accounts payable reimbursement
  • An audit trail for every claim

An expense tracking app that covers these points is a good starting point. For a wider view, see our guide to the best expense management software.

See our expense mobile app in action

Download the mobile appBook Demo

Frequently Asked Questions

Does Access Expense have a mobile app?

Yes. Access Expense includes a dedicated mobile app that allows employees and managers to capture receipts, submit expenses, approve claims, and track status entirely from their mobile device.

Is the Access Expense app available on iOS and Android?

Yes. The app is available on both Apple iOS (App Store) and Android (Google Play).

Does the Access Expense app work on any mobile device?

The Access Expense mobile app is available on both Android and iOS, allowing for seamless integration with your employees' mobile devices and other existing systems.

What are the benefits of using the Expense mobile app?

The OCR technology integrated into the Access Expense mobile app enables you and your team to efficiently manage receipts by automatically extracting data and inputting it into the claim, reducing manual data entry and human errors. The Android and iOS apps are available with the Expense Pro upgrade, allowing you to access, update, and approve claims anytime, anywhere.

Is this expenses app for businesses?

Yes. Access Expense is an expense app for UK businesses. It lets employees and managers capture receipts, submit claims, approve expenses and track status from a phone or tablet.

Does the expense app integrate with payroll and accounting?

Yes. Claims flow directly into Access Financials, and project and nominal codes are brought into the Expense module. Customised export and import routines also move claim and project code data between Access Expense and third-party accounting and payroll systems. Receipts and approval audit history are kept securely within the Expense module, hosted in UK data centres.

How do I add receipts to the expense management app?

Take a photo of the receipt. OCR reads the merchant, date, VAT and amount, which reduces manual entry and errors and helps claims meet expense policy.