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Access Procure Wizard Evo
Access Procure Wizard Evo
The foundation you know, the future you need
Access Procure Wizard is our fully integrated purchase-to-pay (P2P) solution built for restaurants, hotels, pubs and caterers.
Powered by AI, real‑time insight and mobile‑first tools to help you protect margins, control stock and act on live data wherever you are.
Trained on billions of real hospitality transactions, it spots unusual prices, waste and GP issues early so you can fix them before they hit your bottom line.
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ROI that consistently drives value into your bottom line
Why hospitality teams choose Procure Wizard Evo
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Cut invoice processing time by up to 95% through automated invoice matching and approvals.
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Buy in multiple currencies, languages and time zones via Ordering Module while keeping group‑wide control of cost and compliance.
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Protect every margin point with AI that spots price spikes, margin leaks and waste risks in real time and suggests what to do next.
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Hit your gross profit targets with real‑time spend tracking, instant alerts and full visibility of performance across every site.
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Stay compliant and protect customers with accurate nutritional, calorie and allergen data aligned to UK food labelling rules and Natasha’s Law.
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Make decisions faster thanks to Copilot and Feed – AI‑powered tools that answer your questions and push key alerts on price changes, allergens and deliveries.
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Act on live data from spend, purchasing data, menus, dishes and stock wherever you are thanks to our mobile-first system.
Procure Wizard is trusted by 9,700 sites across the UK
Explore modules of Access Procure Wizard Evo
Ordering Portal Module
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Order from anywhere in the world with full multi‑currency, multi‑language and multi‑time‑zone support.
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Suggested ordering uses your live stock, sales and recipes to recommend what each site should buy, not just what they usually buy.
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Cut ordering admin by up to 70% with mobile‑optimised ordering, one-click reorders and streamlined approval workflows.
Stock & Inventory Module
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Shift from reactive to proactive stock management with real‑time stock positions, accurate valuations and AI‑powered insights that highlight waste and anomalies.
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Track usage, transfers and adjustments in one place to protect GP and keep every site in line.
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Reduce waste by 4% thanks to clearer visibility from purchasing through to plate.
Recipes Module
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See live recipe and menu costs the moment ingredient prices change, so you can protect margins without spreadsheets.
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Manage allergens, nutrition and calorie data automatically to stay compliant with UK labelling rules and Natasha’s Law.
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Save 4% of your food spend – worth around £6,500 per £100k by using real time inisghts.
Everything you expect from hospitality purchase‑to‑pay – enhanced by AI
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E‑ordering & approvals: Raise purchase orders online with mobile‑first workflows, automated approvals and suggested ordering that reflects live stock and sales.
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Invoice matching & AP automation: Automatically match invoices against POs and deliveries, flagging discrepancies so you only pay for what was delivered and cutting processing time by up to 95%.
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Credit management: Track and log credits centrally, with alerts on unusual prices and missed credits to protect your bottom line.
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Allergen & nutrition management: Link purchasing with live menu costing and allergen data for compliance and profitability, supported by our dedicated allergen and nutrition management tools.
View our Allergens and nutrition management software
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Reporting & analytics: Dashboards on spend, suppliers, waste and GP, with AI‑powered insights that highlight where margins are under pressure.
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Additional modules: Extend Procure Wizard Evo with specialist tools like waste management or menu engineering when you need advanced control.
Meet Copilot and Feed
Get instant answers from your hospitality data with Access Evo, a mobile-first AI workspace built for operators who can’t afford to wait.
Copilot
With Copilot, there’s no need to search through reports. Just ask a question in plain language and receive clear, real-time insights on desktop or mobile.
Whether you want to check yesterday’s GP by site, spot supplier price increases, or identify dishes affected by updated allergens, the answers are seconds away.
Connected directly to live Procure Wizard Evo data, it makes everyone work from the same single source of truth, across sites, teams and roles.
Feed
Feed brings everything together with a personalised stream of tasks, alerts and updates, highlighting exactly what needs your attention next, from delivery issues and approvals to critical allergen changes.
"The technology they have given our business is the best on the market and when you use P2P, it really puts you in the best position to have a profitable business. We simply couldn't control our costs without it!"
Calculate your ROI
See the financial impact for yourself with our interactive ROI calculator, estimating savings on credit capture, invoice processing and waste reduction.
Typical results for UK hospitality businesses include:
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1.4% increase in gross profit margin
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4% reduction in avoidable waste
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Up to £80,000 saved annually on price file optimisations
Real-time control, from order to plate.
Procurement software tailored to you
Our modular architecture gives you control and room to grow.
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Start with purchase‑to‑pay and add stock, menu and waste modules as your operation evolves
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Upgrade in stages with minimal downtime
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Pay only for the modules you use
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Integrate seamlessly with Access EPoS and other leading hospitality software to ensure smooth, real-time data flow across all your systems.
Made for business like yours
Whether you run a single neighbourhood venue or a nationwide group, we’ve got you.
Hotels
Streamline procurement across every property with AI-driven insights, centralised supplier control and real-time visibility.
Restaurants and cafes
Control food costs, manage allergens and optimise menus with live GP insights and recipe costing in one connected platform.
Pubs and bars
Protect margins with automated ordering and invoice matching, reduce admin time by up to 95% and keep stock tightly controlled across every site.
Event venues and catering services
Manage complex, high-volume orders with confidence, stay allergen compliant and maintain real-time control of stock and menus.
Success story: temper
Access Procure Wizard has revolutionised temper's supply chain management, ensuring accurate invoices, improved gross profit and enhanced supplier relationships.
"I would recommend Access Procure Wizard because of the financial benefits to the business. Our gross profit has gone up considerably and that's really driven by the fact that we have that stringent system in place."
Our hospitality purchasing software works well with...
EPoS
Power your hospitality business with a smart, reliable EPoS system that streamlines transactions, tracks performance in real time and enhances every guest experience from one connected platform.
Hospitality booking software
Manage reservations, table bookings and guest communications in one intuitive platform, with integrated reporting, pre-orders, deposits and payments to keep service smooth and organised.
Hospitality accounting software
Gain complete financial visibility with hospitality-focused accounting that tracks costs, revenue and profit in real time, helping you stay in control of performance across every site.
Protect your margins, cut waste and get real‑time control of every order, invoice and menu.
Access Procure Wizard Evo FAQs
What is hospitality purchasing software?
Hospitality purchasing software helps operators manage the entire purchase‑to‑pay process in one place – from raising purchase orders and approving invoices to tracking stock, recipes and supplier performance. Procure Wizard Evo adds AI and mobile‑first tools so teams can see what they are spending in real time, spot issues early and protect margins across every site.
What is the importance of purchasing software in hospitality industry?
Food is one of the biggest costs for hospitality operators, if not the biggest, followed by labour costs, rent and utilities. Therefore, how operators purchase this valuable commodity is of huge importance if they’re to ensure that they’re getting the right goods, from the right place, at the right price.
Purchasing software like Procure Wizard Evo automates admin, improves accuracy, enforces buying rules and gives live visibility of spend and stock, helping operators cut waste, avoid over‑ordering and keep menus profitable.
How much does a hospitality purchasing system cost?
The cost of hospitality purchasing software depends on factors such as the number of sites, modules required and level of integration with systems like EPOS and finance. Procure Wizard Evo is priced on a subscription basis, and many customers offset the investment quickly through invoice‑processing time savings, improved credit capture and reduced food waste.
Does Procure Wizard Evo offer solutions for supplier relationship management?
Yes – Procure Wizard Evo supports supplier relationship management by standardising product and price files, automating price updates and providing shared visibility of orders, deliveries and credits. This helps both parties reduce disputes, speed up approvals and payments, and ensures you only pay for what you receive.
How does purchasing software contribute to achieving gross profit targets?
By linking purchasing, stock and recipes, Procure Wizard Evo gives live GP by dish, site and supplier so operators can see exactly where margins are being made or lost. AI highlights price spikes, margin leaks and waste risks in real time, enabling quick action on menus, portion sizes and supplier choices to stay on target.
Does the hospitality purchasing software provide assistance in complying with food safety regulations?
Procure Wizard Evo helps you comply with UK food labelling legislation, including Natasha’s Law, by centralising allergen, nutritional and calorie data for all products, recipes and menus. Changes flow through automatically, reducing the risk of human error and helping front‑of‑house and kitchen teams give accurate information to guests.
Is Procure Wizard Evo suitable for hospitality businesses of all sizes?
Procure Wizard Evo is used by single‑site venues through to large hotel and restaurant groups, with flexible user management and configuration for different structures and approval levels. Cloud delivery and modular options mean operators can start with core purchase‑to‑pay and add advanced stock, recipe and waste tools as they grow.