AU & NZ
SG
MY
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IE
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reduction in avoidable waste
Access Procure Wizard Evo
Café procurement software that keeps up with your morning rush
Access Procure Wizard Evo is the AI‑powered procurement solution built for cafes and coffee shops that need tight control of ingredient and beverage costs across every site.
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Trained on billions of real hospitality transactions to spot waste, price changes, and margin risks across coffee, bakery, and grab‑and‑go ranges.
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Gives managers and finance one live view of purchasing, stock, and recipes.
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Designed for busy cafe teams with intuitive, mobile‑first workflows that fit around morning rushes, click‑and‑collect, and delivery orders.
Trusted by 9,700+ UK businesses
Why cafés choose Access Procure Wizard Evo
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Real‑time control of purchasing, stock, recipes, allergens, and suppliers in one system built for multi‑site cafes and independents.
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Reduce ingredient waste and stockouts with AI‑driven insights into demand patterns, shrink, and variances across drinks and food.
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Mobile‑first purchase‑to‑pay software with AI that suggests optimal orders and spots pricing issues before they erode drink and food GP.
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Centralised control and clear reporting so you can manage contracts, prices, and seasonal menus across all your coffee shops.
Our current customers report
%
time saving on accountancy admin tasks
Discover the tools that help busy cafés run smoothly
Access Procure Wizard Evo brings every step of cafe procurement into one AI‑powered workflow, giving you tighter control over spend, stock, and margins while cutting manual admin.
Stock & inventory
Mobile stock counts, delivery scanning, expiry and PAR alerts, plus AI‑powered variance notifications that reduce waste and stock loss on high‑turnover items like milk, bakery, and grab‑and‑go lines.
Recipes & menus
Live recipe and drink costs as prices change, allergen and nutrition management, and health/sustainability metrics that help you design profitable, compliant drinks and food menus.
Ordering & suppliers
Direct digital ordering from all suppliers, AI‑suggested orders based on sales patterns, cheapest‑approved‑supplier defaults, and detailed spend and performance reporting across sites.
Invoice matching & AP automation
Automatically match invoices against POs and deliveries, reducing processing time by up to 95% and ensuring you only pay agreed prices.
Reporting & analytics
Dashboards on spend, suppliers, and GP performance across all cafes, plus automated credit tracking so you capture more credits and protect margin.
Sustainability
Optional Procure Wizard Carbon bundle to calculate each recipe’s carbon footprint automatically and apply carbon labels where relevant, supporting your ESG commitments and guests’ expectations.
Built for busy cafe teams
Access Procure Wizard Evo is designed around how cafes run day to day
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Mobile‑first workflows for deliveries, stock counts, and ordering mean teams can update the system between rushes, not after close.
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Simple rollout across multi‑site brands and franchises with role‑based access, templates, and intuitive screens local teams can pick up fast.
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Modular architecture – start with P2P and expand to additional modules as your cafe business grows.
‘’The technology they have given our business is the best on the market and when you use P2P, it really puts you in the best position to have a profitable business. We simply couldn’t control our costs without it!’’
Take real‑time control of costs, menu margin, and availability across every cafe with Access Procure Wizard Evo
Cafe purchase-to-pay FAQs
What is cafe procurement software?
Café procurement software is a digital system designed to manage the full purchasing process, from ordering stock and approving suppliers, to tracking deliveries and reconciling invoices. It helps cafés maintain accurate stock levels, avoid overspending and streamline day-to-day operations.
What does cafe procurement software do?
Cafe procurement software streamlines purchasing by bringing ordering, delivery tracking, and invoice management into one unified platform, so you are not juggling spreadsheets, emails, and paper delivery notes across sites.
Access Procure Wizard Evo takes this further with AI that flags waste, price changes, and variances in real time, linking purchasing directly with stock and menu management so you can automatically track costs, keep allergen information accurate, maintain up‑to‑date supplier prices, and gain full visibility of spend and margins across every cafe.
it ensures that every order is accurate and traceable. With Access Procure Wizard, café teams can automate admin, gain real-time visibility of their operation and make smarter, more profitable decisions.
Why is procurement software important for cafes?
Manual purchasing processes waste valuable time, increase the risk of over‑ or under‑ordering, and make it hard to see the true impact on margins in fast‑moving cafe environments. Effective procurement software helps you control ingredient costs, protect GP, and reduce the administrative burden on managers so they can focus on service and guest experience.
Procure Wizard Evo makes this easier by automating key procurement tasks and using AI to spot issues early. It catches invoice errors, flags price and margin discrepancies, suggests smarter orders to prevent waste and stockouts, and keeps allergen and nutritional information up to date, so you stay compliant and in control while running busy cafes.