Access Procure Wizard

Rail & Transport Procurement Software

Cut costs, cut paperwork and keep every catering outlet running smoothly. From trolley snacks to first-class dining, Procure Wizard gives rail F&B teams one platform to manage spend, suppliers and compliance.

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Flexible procurement that grows with your network

From onboard catering to station cafés, food courts and lounges, our modular system adapts as you grow. Add new outlets, suppliers or menu items without disruption. Each module updates independently, so your teams keep serving passengers without downtime.

Visibility on every order

See exactly what’s been ordered, delivered and invoiced – all in one place. With live updates and easy reporting, you’ll always know where stock and spend stand, helping you make smarter decisions every day.

Fewer supplier delays, faster payments

No more chasing calls or endless emails. With automated updates, clear order tracking and faster payments, suppliers stay aligned and relationships strengthen, so your food operations never stall.

Compliance without the complexity

Allergen, calorie and nutrition data are tracked automatically, ready to flow straight into menus and labels. Whether you’re serving a quick coffee at the concourse or a three-course meal on-board, you can serve with confidence.

Buying power, built in

Compare prices across a wide supplier network and invite your trusted partners to join. With better visibility comes better deals, helping you control costs without compromising quality.

Ordering made easy

From train depots to food courts, staff can place and track orders in minutes. Issues like short deliveries or substitutions are flagged instantly, so problems are fixed before they affect service.

Approvals on the move

Keep decision-making quick and consistent with custom approval routes. Managers can review and approve on their mobile – perfect for teams always on the go.

Paperwork, sorted

Automated invoice matching means no more mountains of paperwork. By linking invoices, POs and delivery notes, the system speeds up processing and prevents errors, saving finance teams hours.

Smarter menus, less waste

Plan menus with accurate costings, allergen data and profit forecasts baked in. And with waste-tracking tools, you’ll cut unnecessary disposal, reduce costs and meet sustainability goals.

Cairn Group - cutting thousands of hours of admin with Procure Wizard

Faced with huge volumes of invoices and complex supplier relationships, Cairn Group needed a more efficient way to manage procurement. After switching to Procure Wizard, they unlocked impressive results:

5,000 working hours saved each year through automated invoice matching – equivalent to 625 working days.
£185,000 recovered in overcharge credits that might otherwise have been missed.
150,000 invoices digitised — cutting paper waste and supporting sustainability goals.

"The beauty of Access Procure Wizard is that it’s a back of house system which our guests are unlikely to ever be aware of, but which is constantly making cost savings, efficiencies and improvements that contribute to their overall experience and satisfaction."

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Hospitality EPoS

Process sales and payments digitally across stations, lounges and onboard. Send tickets straight to the kitchen, track live sales and feed data back into Procure Wizard for accurate stock forecasting.

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Staff Scheduling Software

Build smarter rotas across stations, trains and depots. Match staffing levels to service demand, control labour costs and give teams the flexibility they need – all in one central system.

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Trail – Digital Checklists & Compliance

Replace paper-based checks with digital routines. From food safety and allergen records to cleaning schedules, Trail gives operators confidence they’re compliant – with a full audit trail at their fingertips.

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Save hours of admin, cut costs and keep every outlet stocked — all in one platform.

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Rail and transport procurement FAQs

What is procurement software for transport companies?

It’s a digital system that brings all your purchasing into one place. For rail and transport operators, this means everything from food and beverage supplies to onboard retail stock and maintenance items can be ordered, tracked, and paid for through a single platform.

How does procurement software help rail operators?

By automating routine admin and giving you full visibility, procurement software helps rail operators cut costs, reduce errors and strengthen supplier relationships. From faster invoice matching to allergen compliance and real-time stock tracking, it ensures catering, retail and operational teams always have what they need to serve passengers.