Best restaurant inventory software in the UK in 2025 

• Stay up to date: Always know what’s in stock and what’s running low. 

• Prevent stockouts and over-ordering: Balance supply and demand to maintain consistent service. 

• Act fast: Respond instantly to changes in stock levels across one or multiple sites. 

• Maintain accuracy: Reduce manual checks and input errors with automated updates 

• Single source of truth: Link sales and inventory data to see how every menu item affects your stock. 

• Error reduction: Fewer manual entries mean fewer data mismatches. 

• Efficiency boost: Update stock levels automatically with each transaction. 

• Better insights: Track ingredient usage and sales performance side-by-side 

• Recipe control: Standardise ingredient quantities and costs for each dish. 

• Track waste: Identify where ingredients are being lost or over-used. 

• Comply with legislation: All hospitality businesses in the UK are now required to separate food waste from general waste and arrange for dedicated collection. Ensuring your system tracks and reports waste helps demonstrate compliance and supports sustainability goals. 

• Cut costs: This is especially important given that UK restaurants waste around 920,000 tonnes of food annually, according to WRAP. 

• Centralise supplier data: Manage all suppliers in one place for easy comparisons. 

• Negotiate better terms: Use performance and pricing data to secure better deals. 

• Maintain consistency: Ensure reliable delivery of key ingredients and products. 

• Boost communication: Streamlined ordering and feedback strengthen supplier relationships. 

• Gain full visibility: Access real-time dashboards on stock, spend and supplier performance. 

• Spot trends: Analyse sales and waste data to forecast demand more accurately. 

• Optimise purchasing: Use analytics to refine ordering patterns and reduce overspend. 

• Enhance performance: Reports help you measure progress toward operational and sustainability goals 

1. Assessing your budget and needs 

2. Evaluating scalability and user-friendliness 

3. Integration with existing systems 

• A cloud-based procure-to-pay (P2P) system built for hospitality: from order creation, through supplier management, to invoice matching and budget tracking.  

• Helps cut invoice processing time by up to 95% 

• Integrates food & beverage and non-F&B procurement in one solution, offering full visibility of supply chain, supplier catalogues and spend. 

• Scalable architecture: suitable for single venues or multi-site operations, with modules for stock control, menu costing, waste tracking, and reporting.  

• Operators processing more than 150,000 invoices annually have reclaimed around 5,000 working hours through automation and have reported saving over £180,000 per year by eliminating invoice errors and recovering missed credits. 

• Medium to large hospitality operations (restaurants, hotel chains, pubs) seeking to standardise procurement, improve spend control and integrate across multiple sites. 

• Businesses looking for a mature solution with strong supplier catalogue functionality, compliance tracking and robust reporting. 

• Implementation may require more setup time (data migration, integrations) given the breadth of functionality. 

• For very small single-site venues with simple procurement needs, some of the advanced modules may be more than required (and thus higher cost than minimal solutions). 

• Marketed as a next-generation, AI-powered procurement platform built specifically for hospitality businesses. 

• Mobile-first design with guided ordering, full P2P workflow (order to invoice), three-way invoice matching, real-time stock & waste tracking, supplier self-service, budget dashboards and AI-driven alerts/trends.  

• Emphasis on speed, efficiency and the reduction of manual workload.  

• Hospitality groups or restaurant chains that want modern, agile procurement + inventory control, especially where mobile access, real-time alerts and AI-driven insights are priorities. 

• Businesses that feel legacy procurement systems are too rigid, and are looking for next-gen tooling focused on speed and usability. 

• As a newer entrant (relative to some incumbents), the platform may have fewer case studies or fewer integrations with certain legacy systems. 

• Costs or implementation maturity may still be evolving compared to more established solutions; some features might require custom configuration. 

• A dedicated foodservice back-of-house platform covering recipes, menu engineering, inventory & procurement, demand forecasting and analytics.  

• Real-time stock management, purchasing and receiving flows, traceability (raw ingredients to finished dishes), and centralised recipe database, especially for multi-unit operations.  

• Integrations with POS, demand forecasting, and modules for compliance (allergens, tasks, HACCP) which support operational control beyond just inventory.  

• Multi-unit chains, hotels or central-production-kitchen operations that need precise ingredient control, menu engineering and operational analytics across sites. 

• Businesses where menu cost control, waste reduction and recipe standardisation are high priorities. 

• While it includes procurement and inventory modules, if your core need is full procurement automation across many suppliers, you might find fewer procurement-specific features compared to dedicated P2P systems. 

• Implementation might be more intensive where integration with multiple systems (POS, ERP, central production) is required. 

• A cloud-based inventory, purchasing and recipe costing platform for hospitality, with strong emphasis on real-time tracking, mobile and web access, and supplier/invoice management.  

• Features include mobile inventory counts, order automation, archiving of invoices, recipe cost breakdowns, menu profitability reporting, POS & accounting integrations.  

• Independent restaurants, smaller chains, cafés or mid-size venues that want a robust inventory & procurement tool without the complexity of large enterprise systems. 

• Hospitality operators wanting mobile access, simple workflows and cost-control tools. 

• May not offer the full breadth of enterprise procurement workflows (supplier catalogue management, full P2P purchase-to-payment cycles) as found in larger systems. 

• For highly complex multi-site procurement needs or centralised purchasing across many brands/sites, a larger system may be more suitable. 

• An operational suite that includes workforce management, inventory control, procurement and other back-office modules in one platform (often used by larger hospitality groups). 

• Offers integration across operations enabling cross-department visibility (labour, purchasing, inventory) and centralised management of multiple units. 

• Large hospitality groups with multiple venues, complex operations where procurement, labour, stock, and other functions all need to be managed under one ecosystem. 

• Organisations looking for one vendor solution for multiple operational domains. 

• Given the breadth, implementation tends to be more involved; onboarding and cost may be higher compared to single-function tools. 

• Smaller operators or single venues may find it more functionality than they need and may prefer a more focused procurement/inventory solution.