Care and Clinical 

The timeline for implementing Access Care & Clinical depends on the size of your home/group, the type of care you provide and the internal resources available for your implementation.  

Suppose you are looking to digitise your care planning processes quickly and efficiently. In that case, the Access Care & Clinical quick-start approach can allow you to begin digitally evidencing care quickly across your organisation. At the same time, complete assessments to build high-quality and person-centric care plans on a little and often basis over your first 6 to 8 weeks of use, following your initial go live.  

Access Care & Clinical also benefits from our standardised Flightpath implementation methodology, which ensures that your project is fully supported across all the key milestones and that you can see exactly what support is provided with no surprise costs. Your Access product expert can help advise on exactly what is involved. 

Before commencing your implementation, you need to consider some points which your Access Account Manager or Product Expert can assist with:  

Resourcing for your project

Digitising your care planning and evidencing processes is a big job and will impact all areas of your business. As such, you should ensure that you have the resources available to dedicate to the project to ensure a successful implementation.   

Chosen technology

For example, do you have a strong and consistent WIFI connection across your sites, or will you require a native offline capacity? Do you need your Care Planning system to integrate with your Medication Management system? Do you need the ability to build and configure your own forms and care plans?   

Find out more about what you need to implement care home software

Digitising your care evidencing and planning processes is the quickest way to secure efficiency savings for your business. Access Care & Clinical is proven to help reduce the time taken to evidence care and build care plans via automation and our icon-driven care evidencing process.

For an idea of how much time you could save, our product experts & Account Manager would be happy to take you through our ROI calculator.  

No. To make our pricing as simple as possible, we charge a single, small fee per registered bed per month. This fee covers all our costs, including implementation, software & support.

Meaning it's easy for you to work out the costs of implementing our applications as a small per cent of your income per bed, with no surprise fees or high setup costs. 

Migrating from paper-based to digital systems can be daunting. However, with the support of the Access project team and our standardised Flightpath implementation methodology, we can help ensure your project is as smooth as possible and that you are reaping the benefits of digitisation in no time, taking the following steps: 

Start with the end in mind

Set clear project outcomes and timelines with your Access Project Manager to give you an idea of what you want your project to achieve, the timescales and resources needed. 

Scope your project

Your Access project manager will work with you to understand how to configure the system around your requirements, including the configuration of roles, assessments, risk plans & care plans).  

Deploy and Train

After configuring your environment, it is now time to deploy the tool to the devices in place across the home and train your staff. This is a 2-part process with formalised classroom training for key staff members who then cascade training under a train-the-trainer model and E-learning on your chosen application for all staffing groups.  

Onboarding and Go Live

Following training, we then recommend the completion of 'onboarding assessments' within the application to capture the critical needs, risks & goals of all your residents and create skeleton care plans within the application. These plans should provide your staff with all the high-level information they need to deliver care to residents at the point of go live.  

Yes, as Care Evidencing is a critical task, staff always need to be able to evidence the care they have provided at the point of care. Access Care & Clinical features a full offline capacity, meaning staff can focus on evidencing care regardless of their connectivity status.

Once a connection is re-established, the system will sync all the entered data automatically, without requiring manual syncing or docking of devices.  

Yes, Access Care & Clinical features full role-based security, ensuring staff can only access the functionality and information relevant to their roles and that the system is easy to use and navigate.

This configuration is covered as part of our implementation process & can then be done by you whenever they need to be adjusted or changed.  

Access Medication Management & Access Care & Clinical are part of the Access Group suite. They both feature rich integration tools that ensure all data entered into either system passes into the relevant areas of the other; for example, resident demographic details & vitals taken at the point of medication administration.

With the most comprehensive integration on the market, you can work towards a genuinely single care record.   

Yes, this is a vital piece of functionality within Access Care & Clinical, allowing authorised you to build and amend your assessment and risk forms library. This customisation is based on your specific requirements as part of the initial configuration and then onwards into the future. Access Care & Clinical can always meet your needs as your business and the sector change.  

In addition, Access Care & Clinical also provides the flexibility to configure care plans, terminology, the mapping of assessment/risk forms to care plans and the fields within charts. Making it the most flexible care management tool on the market.  

Yes. Access Care & Clinical features portals for visiting care professionals and families that can be configured at a granular level by authorised users, meaning access can be given to selected areas of a resident's care profile as is needed by authorised stakeholders.