Hospitality:

Access Procure Wizard

Cafe procurement software that doesn’t slow you down

Meet the cafe procurement software designed to keep things moving. From placing smarter orders to tracking stock in real time, our hospitality procurement software saves you hours each week, helping you cut waste, stay full stocked and always ready to serve.

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Built for busy cafes like yours

Flexible procurement that grows with you

Cafes move fast. Whether you’re adding new menu items, scaling to new locations or juggling more suppliers, our modular system keeps up, letting you add or customise features as you grow.

Each module updates independently, so there’s no downtime and no disruption to service.

Cut costs without cutting corners

Stay in control of every penny. Confirm exactly what’s delivered before paying, so you’re never charged for missing stock. Built-in price comparison tools help you order smarter, spot ways to save and stay profitable, even when costs are rising.

Stronger supplier relationships, less chasing

No more back-and-forth. With real-time updates to product details and pricing, both sides stay on the same page. Automated workflows mean fewer manual checks and faster payments - helping you build trust and avoid friction with your suppliers.

Stay compliant and serve with confidence

Our software automatically tracks allergen, nutrition and calorie data for every product, including items packaged for takeaway. This means less manual work, fewer errors and full confidence your food labels and menus meet both dine-in and to-go regulatory requirements.

Get the best deals with price comparison

Easily compare prices across trusted suppliers to create a competitive marketplace that helps keep costs down. More than 8,000 suppliers are already on our system and it’s easy for your favourite suppliers to join.

Simplify the ordering process

Integrated with your stock control systems, you can track orders from placement to delivery, flag discrepancies and capture supplier feedback in real-time. Avoid overcharges and reduce costly manual errors before they impact your bottom line.

Cloud accounting software sales and purchase ledger

e-Purchase orders

Quickly create custom ordering templates tailored to your café’s specific needs, whether seasonal or location-based. Instantly approve purchases through our mobile app, and effortlessly manage permissions to keep control over your ordering.

Dynamic approval process

Maintain consistency across your café with our flexible approval workflows, where you can set up automated routing based on spend levels, departments or product categories, ensuring the right people approve each purchase, via email or mobile app.

Accounts payable

Streamline your café’s accounts payable by going paperless. Procure Wizard automatically matches invoices with purchase orders and delivery notes, cutting processing time by up to 95%. Integrated directly with your hospitality accounting software, it reduces errors, catches duplicates and eliminates overpayments.

Menu management

Simplify menu planning and costing with our integrated menu management system. Our allergen and nutrition management tools keep ingredient compliance accurate and up-to-date, while menu engineering helps to maximise your café’s profitability. Use our food waste management system to reduce unnecessary waste.

Gain complete visibility over your procurement and inventory with Access Procure Wizard

Cairn Group implemented Access Procure Wizard across 28 sites, reducing invoice queries by 70% and achieving faster, more accurate financial reporting. With complete visibility of purchasing and tighter control of supplier spend, they’ve made substantial savings while improving back-of-house efficiency.

“The beauty of Access Procure Wizard is that it’s a back of house system which our guests are unlikely to ever be aware of, but which is constantly making cost savings, efficiencies and improvements that contribute to their overall experience and satisfaction.”

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Cafe EPoS

Access Procure Wizard connects seamlessly with your café’s EPoS system to turn sales data into smarter purchasing decisions. By aligning stock levels with real-time demand, you can reduce waste and ensure your café is always well-stocked for service.

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Food waste management software

Track and reduce waste across your café with smart insights into where losses happen. From prep to plate, our food waste management software helps you lower costs and operate more sustainably.

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Hospitality booking software

Link your café’s bookings directly to your procurement system to align stock with upcoming demand. With Access Collins, you can adjust orders based on covers, minimise waste and stay perfectly prepared for busy periods.

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Cafe purchase-to-pay FAQs

What is cafe procurement software?

Café procurement software is a digital system designed to manage the full purchasing process, from ordering stock and approving suppliers, to tracking deliveries and reconciling invoices. It helps cafés maintain accurate stock levels, avoid overspending and streamline day-to-day operations.

Why is cafe procurement software important?

Running a café involves balancing tight margins, high customer expectations and fluctuating demand. Procurement software gives cafés the tools to control spending, reduce waste and eliminate time-consuming manual tasks.

By integrating with your stock control, accounting and supplier systems, it ensures that every order is accurate and traceable. With Access Procure Wizard, café teams can automate admin, gain real-time visibility of their operation and make smarter, more profitable decisions.