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Access Procure Wizard
Café procurement software that doesn’t slow you down
Cut admin by up to 95% with café procurement software built to keep pace with your busiest days.
From supplier ordering to stock control, Access Procure Wizard saves you hours every week, stay fully stocked and always ready to serve.
Why cafés choose Access Procure Wizard
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Reduce invoice processing time by up to 95% through automation and digital approvals
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Compare supplier prices instantly to protect profit and avoid overpaying
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Stay compliant and consistent with live allergen and nutritional data
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Manage costs and menus in one place with built-in menu engineering tools
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Scale easily as you add sites, without disruption or downtime
Discover the tools that help busy cafés run smoothly
Price comparison
Easily compare live supplier prices across 8,000+ vendors to secure the best deals without compromising quality.
Smart ordering
Integrated with your stock control systems, you can track orders from placement to delivery, flag discrepancies and capture supplier feedback in real-time.
Dynamic approvals
Set approval routes by spend, category or site, so nothing gets missed and no one is waiting for a sign-off during the morning rush.
Accounts payable automation
Automatically match invoices to purchase orders and deliveries, cutting manual checks by up to 95% and preventing duplicate payments.
Menu and allergen management
Update recipes, menu items and allergen info in seconds. Track GP and waste to make small tweaks that protect your bottom line.
Gain complete visibility over your procurement and inventory with Access Procure Wizard
Cairn Group implemented Access Procure Wizard across 28 sites, reducing invoice queries by 70% and achieving faster, more accurate financial reporting. With complete visibility of purchasing and tighter control of supplier spend, they’ve made substantial savings while improving back-of-house efficiency.
“The beauty of Access Procure Wizard is that it’s a back of house system which our guests are unlikely to ever be aware of, but which is constantly making cost savings, efficiencies and improvements that contribute to their overall experience and satisfaction.”
Our cafeé purchasing software works well with…
Cafe EPoS
Access Procure Wizard connects seamlessly with your café’s EPoS system to turn sales data into smarter purchasing decisions. By aligning stock levels with real-time demand, you can reduce waste and ensure your café is always well-stocked for service.
Food waste management software
Track and reduce waste across your café with smart insights into where losses happen. From prep to plate, our food waste management software helps you lower costs and operate more sustainably.
Hospitality booking software
Link your café’s bookings directly to your procurement system to align stock with upcoming demand. With Access Collins, you can adjust orders based on covers, minimise waste and stay perfectly prepared for busy periods.
Spend less time on supplier admin and more time serving great coffee.
Cafe purchase-to-pay FAQs
What is cafe procurement software?
Café procurement software is a digital system designed to manage the full purchasing process, from ordering stock and approving suppliers, to tracking deliveries and reconciling invoices. It helps cafés maintain accurate stock levels, avoid overspending and streamline day-to-day operations.
Why is cafe procurement software important?
Running a café involves balancing tight margins, high customer expectations and fluctuating demand. Procurement software gives cafés the tools to control spending, reduce waste and eliminate time-consuming manual tasks.
By integrating with your stock control, accounting and supplier systems, it ensures that every order is accurate and traceable. With Access Procure Wizard, café teams can automate admin, gain real-time visibility of their operation and make smarter, more profitable decisions.