Expense
Automated expense claims software
Automate expense management through your mobile app or browser with our expense claims software.
With customisable spend controls and enforcement features, claims are always in line with company policy.
Quick on-the-go expense automation for your organisation
Our expense claims system allows approvers to review and authorise expenses on-the-go for quick reimbursement, with inbuilt alerts, automated processes and integration with your existing finance and management systems.
"Everything comes through pre-coded, so there’s very little for me to do."
Laura Cox, Finance Administrator at Enhanced
Review and approve claims quickly with expense claims software
With our expense claims system, approvers are immediately notified of claims awaiting review and queries can be resolved in real-time via the chat function. Integration with existing finance systems means expenses are reimbursed sooner.
- Automated alerts via Outlook and the app let approvers and finance teams know when there are expenses for review, or another action is required
- Approvers and users can request more information and comment on claims using instant chat. Conversations are kept within the claim for a better audit trail
- Multi-level approval can take place within the software for extra security and quicker processing
- Individual claims can be approved within a submission with multiple lines while others are held back pending further information
- Data is shared with your accounting system, accounts are automatically updated, and payment is made
Expense claims software makes it easy for employees to claim
Intuitive features within our expense claims software make it easy for employees to submit all expenses via the app or browser – it helps make receipt management a breeze and help enforce company policy rules. Project costs are kept up to date with straightforward spend allocation and claims can be submitted in batches to save time.
- Capture receipts via the mobile app. Images are automatically synced in secure storage, so you can submit them straight away or later, even without the original receipt
- Defined data fields relevant to each expense type prompt the user for all necessary information
- Spend can be associated with imported or manually added projects
- Claims can be submitted individually or in batches, and recurrent expenses can be logged on one claim by selecting multiple calendar dates
Set expense controls in line with company policy
With business expense tracking software employees can easily understand what they can and can’t claim for with a pre-defined list of expense types and spend limits. While approvers can authorise claims knowing they’re compliant with company policy, and with more control overspending.
- Spending limits within each expense category can be set for individual employees
- Set hard or soft spend policies with override function as required
- Out-of-policy claims are instantly flagged to the claimant, and non-compliant submissions are disallowed
Automate rules to enforce expense policy with expense automation
With expense automation approvers only receive compliant claims and anomalies are flagged to put them in control of costs and avoid overspend.
- Set controls to ensure complete and accurate data is provided and receipts are attached to claims before submission
- Automated alerts flag overspends against soft policies to approvers
- Non-compliant claim submissions are instantly disallowed
Process multi-currency expenses accurately and easily
Multi-currency expense claims can be processed as efficiently as those incurred in the UK, and using accurate, up to the minute exchange rates with expense claims software.
- Claims and digital receipts can be submitted while employees are out of the country, and in every currency
- Link to an online exchange rate website for live updates or manually enter exchange rates
- Past foreign exchange rates calculated to ensure accurate payment, regardless of when a claim is submitted
Allocate credit card expenses quickly and securely
Expense automation means that credit card statements are uploaded in a few clicks and expenses are automatically allocated to the cardholder, eliminating manual input and speeding up processing.
- Integration with major banks means statements can be uploaded straight into the software
- Expense information for multiple cardholders is updated fast
- Full purchase information is added to the cardholder’s account ready for review
- Individual expenses are automatically itemised for line by line approval
- Multi-currency credit card expenses are processed as efficiently as those incurred in the UK and using accurate, up-to-the-minute exchange rates
Submit expenses and approve claims on-the-go via the mobile app
Employees can submit their expense claims on-the-go with an easy-to-use expense claims mobile app and approvers can review and authorise quickly, helping to avoid the bottleneck of processing deadlines.
- All claims can be made via the app with data fields and functionality that mirror the browser version
- Scan, store and attach receipts via the app, and sync to the browser version
- Automated alerts via the app let approvers and finance teams know when there are expenses for review, or another action is required
- Claims can be reviewed and approved all from within the mobile app
- View expense claims in real-time and quickly see when they’ve been approved
Other expense software features
Travel, motor and mileage expenses
Business travel, fuel and vehicle costs can be logged quicker and more accurately with automatic calculations using Google Maps and inbuilt verification tools and HMRC-approved.
Credit card expenses
Credit card statements can be uploaded into the software and expenses allocated to multiple cardholders' accounts to reduce admin time and input errors.
Monitoring and reporting
Live dashboards - which can be configured to your needs - provide real-time view of expense costs to monitor spending.
Expense app
An easy-to-use app means expenses can be submitted by employees, then quickly reviewed and approved by line managers all from a mobile and tablet.
Fully supported
You can confidently switch to Access and get up and running quickly. We've successfully implemented our software for thousands of customers, so we know what it takes to make a smooth transition.
