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How Newett Homes Unlocked Data-Driven Growth with Access Coins Evo
Newett Homes is an award-winning, Yorkshire-based developer synonymous with luxury craftsmanship and rapid scale. Since its inception in 2016, the Wetherby-headquartered firm has transitioned from a boutique builder to a major regional player, backed by a 3,000-plot landbank and a vision to deliver 400 homes annually.
In 2021, the business moved away from using Sage and spreadsheets to Access Coins in order to standardise operations, enable connectivity and support expansion plans.
Business size
Medium
Industry
House building
Product
Access Coins ERP
Challenge
Rapidly scaling homebuilder Newett Homes needed an industry standard ERP to unify finance, commercial and sales functions, reduce paper processes, and replace cumbersome spreadsheet-led reporting with timely forecasting and control.
Approach
Newett Homes began with core Access Coins ERP modules before expanding into additional platform functionality as they grew. This enabled the company to standardise workflows, tighten access controls and roll out analytics reporting to drive better decision-making.
Results
- Single platform now used across most business functions
- CVRs evaluated monthly instead of bimonthly or quarterly, tripling cadence
- Faster board reporting via Power BI and trusted forecasting
Results At-A-Glance
- A single source of truth across the homebuilding lifecycle – finance, commercial, construction, sales and customer care teams are all coordinated on Access Coins, resulting in total visibility of project margins and a reduction in data silos.
- Moving from paper to digital – automated approvals and mobile apps replaced cumbersome paperwork and manual signatures, supporting ESG goals and speeding up site-to-office approvals from days to minutes.
- Cost Value Reconciliation (CVR) cycle accelerated – monthly CVRs instead of bimonthly or quarterly, enabaling earlier visibility of variances and risks across sites.
- Trusted reporting – shifting from days of manual data collation to automated board packs, providing leadership with instant, data-backed confidence.
- Scalable Infrastructure – Configured secure, persona-based workflows designed to support a doubling of completions without a linear increase in administrative headcount.
Moving to the “industry standard” ERP to support growth
Before 2021, Newett Homes ran their accounting on Sage with sales and operations tracked across multiple spreadsheets.
As outlets multiplied, gathering data across teams became slow and error prone. Selecting Access Coins – widely used across the UK&I construction and homebuilding sectors – consolidated core processes in one system and set a foundation for scaling.
“Talking to other homebuilders made the choice pretty unanimous – Access Coins was the ‘no brainer’ industry standard for where we wanted to go.”
- Becky Winder, Business Systems Manager, Newett Homes
Accelerating CVRs and rolling forecasts for true foresight
Initially, Access Coins was used to retrospectively capture what happened the previous month. In 2024, Newett Homes introduced monthly cost value reconciliations (CVRs) and rolling forecasts, shifting mindsets to forward-looking control. CVRs now land every month – rather than bimonthly or quarterly – tripling cadence and enabling quicker course correction on budgets, cash flow and sales.
“Monthly CVRs and forecasting gives us greater insight, and we can adjust our approach in the last three to six months of the financial year to help meet company objectives.”
- Becky Winder, Business Systems Manager, Newett Homes
Powerful analytics and board-level reporting in minutes
Using the Access Coins Analytics module within the platform, Newett Homes integrates their data via SQL into Power BI tooling. This enabled insights to be shared beyond licensed users to leadership and functions across the business.
This new way of working replaced the traditional approach of paper, PowerPoint and Excel to create the monthly board pack.
Newett Homes benefitted from:
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Standardised monthly board reporting being generated in minutes rather than days of collation.
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A consolidated view of the multiple accounting company codes that are in use within the business.
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Consistent KPIs across sales, commercial and construction teams.
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Clear ownership of data quality and deadlines inside each team
“The company mindset has shifted. Heads of department are now asking what data they want to see and how to manage to it. Having all the data in one place, available at the click of a button, is key to being able to achieve this.”
- Becky Winder, Business Systems Manager, Newett Homes
Secure workflows and controls configured to existing processes
The flexibility of Access Coins let Newett Homes embed its own processes as it scaled. Department-based personas and segregation of duties were put in place to prepare for audits. Authorisation workflows for orders, commitments and payments removed paper and the need to chase physical signatures, cutting turnaround from days to minutes and reducing operational risk.
The outcomes for Newett Homes were:
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Fast automated approvals replaced time-consuming manual signoffs
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Clear audit trail and stronger controls
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Less time wasted finding forms, more time managing value
Connecting the homebuyer customer journey
The Access Coins platform offers both a native mobile application for use onsite and an ecosystem of integrations that enable Newett Homes to connect its other essential software platforms with its ERP.
Newett Homes integrated its CRM platform, HubSpot, with Access Coins via an API integration to streamline the reservation process and the corresponding financial updates.
Onsite, the Access Coins mobile app supports construction team operations, with site managers and operatives using tablets to capture build activity that immediately feeds the core ERP platform and carry out handovers of completed homes on the app.
Customer care teams also use the same mobile application to ensure a positive after-sale experience for its homebuyers. For example, the app prioritises to-do actions for the team, generates welcome letters, records details of manufacturer warranties on built-in appliances, and manages snagging lists.
This interconnectivity has enabled Newett Homes to:
- Automate its processes across multiple systems thereby removing error prone manual data entry
- Operate efficiently onsite - mobile capture improves timeliness and accuracy of data
- Go green - less paper across the lifecycle, supporting the company’s environmental, social and governance (ESG) goals and creating an audit trail that was digitised and future proof
“Instead of running round the office with bits of paper, it’s all authorised in Access Coins. It’s quicker, safer and a lot easier to manage.”
Becky Winder, Business Systems Manager, Newett Homes
Partnering for fast and confident adoption
Newett Homes has engaged support from the Access Coins consultancy team as experts on the platform to expedite project delivery, particularly in relation to workflows and analytics.
The company has also undertaken bespoke training on Access Coins, such as how to self-manage new company code setups, which it regularly creates to reflect the operating structure of the business. This has grown its self-sufficiency and reduced external effort and cost over time.
“The consultants we worked with had deep domain knowledge and were very efficient, very helpful. The trainer was really thorough, straight to the point, very concise in the information they were giving. Exactly what you hope you will get.”
- Becky Winder, Business Systems Manager, Newett Homes
Scaling Access Coins to support ambitious growth
Access Coins has enabled Newett Homes to scale as an ambitious expanding homebuilder, starting with a core ERP and onboarding additional modules to keep all processes on the same platform. The business has moved from reactive reporting to proactive, confident planning with controls that scale.
The company is continually looking at how they can further augment their Access Coins environment to support its growth plans. It is planning on taking advantage of more mobile functionality across operations, a homebuyer portal for its customers to self-serve, deeper analytics and reporting, alongside introducing selective automation and AI tools in the platform to drive efficiencies.
“We’re laying the stepping stones for what’s next. With Access Coins we can keep adding to what it’s possible to achieve on one platform across our entire business. This allows our teams to focus on delivering quality new homes to our customers.”
- Becky Winder, Business Systems Manager, Newett Homes
