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Apollo Building Services goes 100% paper-free with Access Fonn
Discover how Apollo Building Services eliminated paperwork and improved site coordination by digitising project management with Access Fonn.
Business size
Small
Industry
Healthcare construction
Product
Access Fonn
Challenge
Apollo Building Services was managing projects with a paper-heavy system that made tracking and sharing information difficult. Important details were often buried in folders or handwritten notes, slowing down communication.
Approach
Apollo adopted Access Fonn to digitise project management and streamline communication. The platform enabled real-time updates, instant access to documents, and simplified reporting processes.
Results
- Achieved a 100% paper-free workflow, eliminating physical storage and manual documentation.
- Enabled real-time sharing of reports, snagging, and compliance forms, reducing delays.
- Rapid team adoption of the mobile app, improving efficiency and reducing admin time on-site.
“Fonn has completely changed the way that we manage information on site. Everything is electronic, everything is backed up, everything is secure.”
Eleanor King, Best Practice Manager, Apollo Building Services
Apollo Building Services specialises in pre-installation building work for medical imaging equipment like MRI and CT scanners. Established in 2008, they are a leading contractor in healthcare fit-outs, operating theatre construction, and medical installations. Apollo’s nationwide team provides top-quality, comprehensive services to both public and private sector organisations.
Before using Fonn, Apollo was managing builds and projects with an endless paper trail. All information was either scribbled on a piece of paper or buried deep in a folder, making it nearly impossible to track down details and share or audit information. Best Practice Manager Eleanor King knew this system couldn’t continue if they wanted to grow as a business and make efficiency a top priority.
The Solution? Fonn
Now, Apollo can access information from any build site directly through Fonn in a matter of clicks.
The benefits of Fonn go well beyond keeping track of documents. Being able to communicate in real-time has been a game-changer for the Apollo team.
For example, before Fonn, accident reporting was delayed by manual processes, requiring forms to be scanned and distributed to the appropriate office personnel. With Fonn’s shared user portal, forms and reports are now submitted instantly, significantly improving response times.
Transitioning to a digital system presented initial concerns for Eleanor, as the team was accustomed to traditional pen-and-paper methods and had limited experience with technology. However, Fonn’s intuitive and user-friendly interface enabled a smooth adoption. Site teams quickly adapted to the platform, finding it easy to navigate and integrate into their daily workflows.
The Solution? Fonn
How Fonn helped Apollo Building Services simplify
Fonn has streamlined every aspect of project management for Apollo, making communication, project tracking, and organisation easier than ever.
No more paperwork
Gone are the days of digging through piles of folders and documents to track down important information, everything is easy to find and up-to-date.
Tracking updates and incidents in real-time
Whether it’s a site accident or a project snag, the team can quickly log all the details, photos included, and instantly share them with the wider team. This makes resolving issues so much faster, minimising delays to help keep projects on track.
User friendly
Fonn’s platform and app have been a hit with the whole team. Even those who aren’t tech experts have quickly adapted and are using it effortlessly. Its simplicity has made the transition from paper to digital seamless.
Top-notch support
Eleanor and the whole team at Apollo Building Services have received fantastic support from Fonn. They’ve described it as “proactive, responsive, friendly, and approachable”, the kind of help that really makes a difference.