AU & NZ
SG
MY
US
IE
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reduction in avoidable waste
Access Procure Wizard Evo
Hotel Procurement Software
Running a hotel means impeccable service, 24/7 operations, and tight cost control - our hotel procurement software delivers on all three.
Access Procure Wizard Evo streamlines purchasing so you can simplify ordering, slash waste and lock in the best prices across F&B, housekeeping and maintenance. Whether you're a boutique hotel or part of a multi‑site group, our hotel procurement software keeps every department flowing, even at peak occupancy.
Trusted by 9,700+ UK businesses like yours
Why choose our hotel procurement software?
Hotels never sleep - and neither should your software. Our procurement software is designed for hotels that demand reliability, cost efficiency and compliance around the clock.
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Real‑time control of purchasing, stock, recipes, allergens, and suppliers in one system covering restaurants, bars, room service, and events.
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Reduce food and beverage waste with AI‑driven insights into demand, shrink, and variances by outlet, daypart, and site.
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Mobile‑first purchase‑to‑pay software with AI that suggests optimal orders and spots pricing issues before they erode F&B and banquet GP.
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Centralised control and clear reporting so you can manage contracts, prices, and brand standards across single properties or hotel groups.
Our current customers report
%
time saving on accountancy admin tasks
Keep every hotel department running like clockwork
From order to payment, the features of our hotel procurement software give every department real‑time visibility and control to deliver flawless service.
Stock & inventory
Mobile stock counts, delivery scanning, expiry and PAR alerts, plus AI‑powered variance notifications that reduce waste and stock loss across kitchens, bars, minibars, and stores.
Recipes & menus
Live dish and drink costs as prices change, allergen and nutrition management, and health/sustainability metrics that help you build profitable, compliant menus for restaurants, bars, and events.
Ordering & suppliers
Direct digital ordering from all suppliers, AI‑suggested orders, cheapest‑approved‑supplier defaults, and detailed spend and performance reporting by outlet, cost centre, and site.
Invoice matching & AP automation
Automatically match invoices against POs and deliveries, reducing processing time by up to 95% and ensuring you only pay agreed prices.
Reporting & analytics
Dashboards on spend, suppliers, and GP performance across all hotels and outlets, plus automated credit tracking so you capture more credits and protect margin.
Sustainability
Optional Procure Wizard Carbon bundle to calculate each recipe’s carbon footprint automatically and apply carbon labels where relevant, supporting your ESG commitments and guest expectations.
Cairn Group: 33 hotels, one streamlined system
Operating a diverse portfolio of hotels across the UK, Cairn Group cut hours of manual admin each week after switching to Procure Wizard Evo.
"The beauty of Access Procure Wizard Evo is that it’s a back of house system which our guests are unlikely to ever be aware of, but which is constantly making cost savings, efficiencies and improvements that contribute to their overall experience and satisfaction."
‘’The technology they have given our business is the best on the market and when you use P2P, it really puts you in the best position to have a profitable business. We simply couldn’t control our costs without it!’’
Built for busy hotel teams
Access Procure Wizard Evo is designed around how hotels operate day‑to‑day, from breakfast service and conferences to weddings and late‑night room service.
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Mobile‑first workflows for deliveries, stock counts, and ordering mean teams can update the system during service, turnovers, and close‑down.
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Simple rollout across multi‑property groups with role‑based access, templates, and intuitive screens that F&B, finance, and procurement teams can pick up fast.
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Modular architecture – start with P2P and expand to additional modules as your hotel portfolio and requirements grow.
Take real‑time control of hotel purchasing, costs, and margins across every outlet and property with Access Procure Wizard Evo
Hotel procurement software FAQs
What does hotel procurement software do?
Hotel procurement software streamlines purchasing by bringing ordering, delivery tracking, and invoice management for all outlets and departments into one unified platform, replacing spreadsheets, emails, and siloed systems.
Access Procure Wizard Evo takes this further with AI that flags waste, price changes, and variances in real time, linking purchasing directly with stock and menu management so you can automatically track costs, keep allergen information accurate, maintain up‑to‑date supplier prices, and gain full visibility of spend and margins across every hotel and outlet.
Why is procurement software important for hotels?
Manual purchasing processes are slow, error‑prone, and hard to scale across multiple outlets and properties, making it difficult to control costs and understand true profitability. Effective procurement software helps hotels control F&B and non‑food spend, protect GP, and reduce the administrative burden on finance and operations teams so they can focus on guests and revenue.
Procure Wizard Evo supports this by automating key procurement tasks and using AI to spot issues early. It catches invoice errors, flags price and margin discrepancies, suggests smarter orders to prevent overspending and waste, and keeps allergen and nutritional information up to date, so you stay compliant and in control while running busy hotels.
How long does it take to get started?
Most hotels go live in just a few weeks. Our implementation team will configure your system, onboard your suppliers and train your staff, so you see results fast with minimal disruption.