Access Procure Wizard

Hotel Procurement Software

Running a hotel means impeccable service, 24/7 operations, and tight cost control - our hotel procurement software delivers on all three.

Access Procure Wizard streamlines purchasing so you can simplify ordering, slash waste and lock in the best prices across F&B, housekeeping and maintenance. Whether you're a boutique hotel or part of a multi‑site group, our hotel procurement software keeps every department flowing, even at peak occupancy.

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Why choose our hotel procurement software?

Hotels never sleep - and neither should your software. Our procurement software is designed for hotels that demand reliability, cost efficiency and compliance around the clock.

Right product, right amount at the best price

Live price comparison at the point of order ensures you always get the best deal, while alerts flag any price changes before you buy. Track deliveries and stock across restaurants, bars, housekeeping and back‑of‑house from the same screen, to order only what you need.

Invoices that process themselves

Automated three‑way matching gives you full visibility across goods ordered, goods received, supplier invoices and credits. Every invoice line is checked against contract pricing and delivery records, helping you save up to 95 % in processing time and recover credits on around 1.5 % of supplier invoices.

Grows with you

Our scalable hotel procurement software grows with your business. Start with essential features and easily add new modules as your business expands, automatically updating in the background and minimising any disruption to your daily operations.

Compliance made easy

Keep your guests safe with automated compliance tools. Ingredient‑level allergen, nutrition and calorie data flows automatically from supplier to POS and digital menus, helping you meet Natasha’s Law and calorie‑labelling rules without extra admin.

Orders, deliveries and invoicing in one flow

Simplify every step from order to invoice in a single connected flow. Procure Wizard integrates with your stock control system in real time, captures supplier feedback and tracks invoice charges, so you only pay for what arrives.

Centralised purchasing across departments

Give F&B, housekeeping and maintenance one shared supplier catalogue, with favourites and order templates each team can tailor to its day‑to‑day needs.

Dynamic approval process

Set approval routes by value, supplier or location, and sign off purchases from any device. Real‑time notifications keep orders moving while ensuring every penny is authorised by the right person.

Simplified accounts payable

Three‑way matching checks every invoice line against the PO and delivery record, then posts an error‑free file to finance. Automated coding and scheduled payment runs cut processing time and keep suppliers paid on time.

Smart stock, menu and waste managemen

No more guesswork when it comes to stock and waste. Track inventory in real time, run quick counts and take proactive steps to reduce waste and protect your margins.

Cairn Group: 33 hotels, one streamlined system

Operating a diverse portfolio of hotels across the UK, Cairn Group cut hours of manual admin each week after switching to Procure Wizard.

"The beauty of Access Procure Wizard is that it’s a back of house system which our guests are unlikely to ever be aware of, but which is constantly making cost savings, efficiencies and improvements that contribute to their overall experience and satisfaction."

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Hotel CRM software

Centralise guest profiles and reservation data, personalise communications and let occupancy insights feed directly into procurement forecasts, so you stock exactly what guests will need.

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Hotel EPoS

Process orders and payments digitally, send tickets straight to the kitchen display and pull real‑time sales data back into Procure Wizard for accurate cost tracking.

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Hotel property management software

Manage reservations, housekeeping status and room availability in one place. Integrated with Procure Wizard, your purchasing is informed by occupancy levels, so teams order only what they need and when they need it.

View our property management software

Stadium procurement FAQs

What is hotel procurement software?

Hotel procurement software is a digital platform that automates the entire purchase-to-pay process for hotels, including purchase orders, delivery booking, invoice matching, and spend analysis. This centralisation gives finance and operations teams a real-time view of costs, stock levels and compliance, designed specifically for hotels’ fast-paced, multi-department environments.

Why is procurement software important in hotels?

Manual purchasing is slow and prone to errors, and can struggle with fluctuating supplier prices and strict food safety requirements. Automating procurement saves time, reduces mistakes and uncovers cost‑saving opportunities that protect margins while letting staff focus on guests.

How long does it take to get started?

Most hotels go live in just a few weeks. Our implementation team will configure your system, onboard your suppliers and train your staff, so you see results fast with minimal disruption.