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Expense
Expense Management App: Manage your expenses from your mobile phone or tablet.
Employees can submit their expense claims on-the-go with an easy-to-use mobile app and approvers can review and approve quickly, freeing up your finance team from admin hassle.
Mobile App Features for On-the-Go Expense Management
Manage expenses anytime, anywhere with our mobile app. Designed for busy teams, it brings all the essential tools to your fingertips—so you can submit, approve, and track expenses on the go.
- Take the hassle out of claim management, streamlining processing from receipt capture, submission, approval, and reimbursement saving valuable time for employees and managers.
- All expenses can be made via the app with data fields and functionality that mirror the browser version
- Snap receipts and tickets with your camera and have them automatically read and input with our leading Automatic receipt scanning (OCR) functionality
- Google Maps integration simplifies mileage claims and reduces expense fraud
- Claims can be reviewed and approved on the go, all from within the mobile app with our streamlined authorisation process
- Backed up in the cloud, view expense claims anywhere with an internet connection in real-time and quickly see when they’ve been approved
Seamless integrations with...
4 Key Functionalities of the Access Mobile Expense Management App
1. Submit Expenses Instantly
- Snap a photo of your receipt and let our built-in OCR (Optical Character Recognition) technology do the work. It automatically extracts key details like date, amount, and merchant info, pre-fills your expense claim, and all you need to do is hit Submit.
2. Log Journey Expenses with Ease
- Planning a trip? Our app integrates with Google Maps to help you record journey details accurately. Just enter your start and end points, and the app will calculate distances, travel time, and other relevant data for your claim.
3. Approve Claims On the Go
- As a manager or approver, you can view all submitted claims directly in the app. Check attached receipts, verify project codes, and approve or reject with just a few taps - no need to be at your desk.
4. Save Receipts to Your Wallet
- Credit card users can store receipts in their personal Receipt Wallet throughout the month. When it’s time to reconcile your statement, simply attach the saved receipts to your expense report - quick, organized, and stress-free.
Core Expense Management Software Features
Take control of your business spending with our all-in-one expense management. From automated expense approvals to real-time reporting, our powerful features help you save time, reduce errors, and stay compliant.
Automate Business Expense Management Online
- Streamline expense approvals and submissions with cloud-based automation
- Reduce manual work, speed up processing, and ensure compliance for all business expense claims
Track Travel, Fuel & Mileage Costs Accurately
- Log business travel and mileage expenses effortlessly with integrated Google Maps calculators and HMRC-approved verification tools for precise reportin
Simplify Credit Card Expense Management
- Upload credit card statements directly into the system
- Automatically allocate expenses to multiple cardholders, reducing admin time and eliminating errors.
Real-Time Expense Monitoring & Reporting
- Access customizable live dashboards for instant visibility into expense data
- Track spending trends and generate detailed reports to improve financial control
Expert Implementation & Ongoing Support
- Transition seamlessly with our proven onboarding process
- Get quick setup and continuous support
One of the big things we found when using Access is a much higher level of user satisfaction. The app is intuitive and people find it quick to use.
See our expense mobile app in action
Frequently Asked Questions
Does the Access Expense app work on any mobile device?
The Access Expense mobile app is available on both Android and iOS, allowing for seamless integration with your employees' mobile devices and other existing systems.
How can I add my receipts to the app?
The Access Expense mobile app allows you to take pictures of receipts on the go, enhancing convenience and efficiency. Additionally, our solution is built with OCR technology that enables automatic data extraction from receipts, which can help ensure compliance with expense policies and save time for users.
What are the benefits of using the Expense mobile app?
The OCR technology integrated into the Access Expense mobile app enables you and your team to efficiently manage receipts by automatically extracting data and inputting it into the claim, reducing manual data entry and human errors. The Android and iOS apps are available with the Expense Pro upgrade, allowing you to access, update, and approve claims anytime, anywhere.
