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Access My School Portal
Parents' evening booking system that respects everyone's time
Run in-person, virtual or hybrid parents’ evenings with less admin and better conversations.
Parents' evenings are one of the most important occasions in the school calendar, but we all know how time-consuming and stressful they can be. And let's face it, your staff didn't sign up to be event planners, did they?!
Access My School Portal helps you manage the occasion smoothly, fairly and at scale.
Helping schools deliver exceptional parents' evenings for over 20 years
Why the best schools choose Access My School Portal for their parent-teaching meetings.
- Less admin for schools: Automated booking removes spreadsheets, paper forms and manual coordination.
- More accessible for parents: Parents book appointments online, choose in-person or virtual meetings, and manage multiple children in one place.
- Better conversations: Parents arrive informed and prepared, helping teachers focus on what matters most.
Parents evening software features
From pain to pleasure: Here's how we make your parent meetings meaningful, targeted and manageable.
Online self-service booking
Parents can view available appointment slots and book meetings themselves, without staff intervention.
In-person, virtual and hybrid appointments
Schools can offer face-to-face meetings, online meetings, or a mix of both within the same parents’ evening.
Single sign-on via My School Portal
Parents access parents’ evening booking using the same secure login they already use for school communications, payments and events.
Multi-child, multi-teacher booking
Parents with more than one child can book appointments across multiple teachers and year groups in one session.
Real-time availability management
Appointment slots update instantly as parents book, preventing clashes and double bookings.
Confirmations and reminders
Parents receive booking confirmations and reminder notifications by email or SMS ahead of the event.
Integrated calendars and student planners
Booked appointments automatically appear in the school calendar and student day planner, with the option to sync to personal calendars.
Teacher schedules and preparation view
Teachers can see a clear schedule of all appointments in advance, helping them prepare for focused and productive meetings.
One system… not another tool cluttering your tech stack
The parents’ evening booking system is fully embedded within Access My School Portal, so it works alongside school communications, calendars, reports and events. Parents don’t need another login and staff don’t need another system to manage. Everything sits in one familiar place, making parents’ evenings easier for everyone involved.
Why schools love our parents' evening booking system
I’m gutted I’ve just found out about it. I wish I knew about it five years ago
The inefficiencies of our old methods were clear, and it was important to show the team that embracing new technology could simplify our processes and help us keep up with the demands of a modern school environment.
It makes life easier for administrators, parents, and teachers alike
The real value of Access My School Portal is having so many tasks, communications, and information in just one tool.
We’ve got a one-stop shop now
The app lets us push everything to parents in one place. It's an essential tool in making home–school communication smoother, easier, and more effective.
Take the first step to better parents' evenings
Empower & involve busy parents with our parents evening software
Explore our collection of resources relating to parents evening software to stay informed and make the best decisions for your school. Our resources are designed to guide you through the research and purchasing process, ensuring you have all the information you need.
View all resources
How parents evening online booking systems enhance communication
Parents evening tips for schools
Parents evening bookings: How to solve the headaches
Parents evening system FAQs
Can we run both in-person and virtual parents’ evenings?
Yes. You can offer face-to-face, virtual or hybrid parents’ evenings within the same event, giving parents the flexibility to choose what works best for them.
Do parents need to create a new account to book appointments?
No. Parents use their existing My School Portal login with secure single sign-on, so there’s no need to remember additional usernames or passwords.
Can parents with more than one child book appointments easily?
Yes. Parents can switch between children and book appointments with multiple teachers in one session, all from a single dashboard.
How are booking clashes and double bookings prevented?
Appointment availability updates in real time as parents book, ensuring slots can only be booked once and eliminating scheduling conflicts.
Are parents reminded about their appointments?
Yes. Parents receive booking confirmations and reminder notifications by email or SMS ahead of the event to reduce missed appointments.
Access Education Suite
Our education software is built by experts to help schools work more efficiently and engage staff and students more effectively. It’s designed to give educators more time to focus on great teaching, not admin.
At the centre is Access Evo, a secure, easy-to-use hub that brings your tools, data, policies and processes into one place. One login. One connected view of your school.
Our all-in-one bundles bring everything together under one contract and one per-school price. It’s not just software. It’s a simpler, more confident way to run your school, with better decisions, happier staff, and fewer day-to-day frustrations.