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Access My School Portal

Parent engagement software that connects families and schools

Access My School Portal is a secure, mobile-first parent engagement software for independent schools. It centralises communication, payments, calendars, and academic insights, helping staff reduce admin and giving parents everything they need in one place, with a single login.

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Join the 2,000+ schools using Access My School Portal

Everything parents, guardians & staff need, in one parent platform

Access My School Portal simplifies school-parent communication by centralising key tools into one secure, mobile-first experience. These features are designed to save time, reduce admin, and improve engagement across your school community.

Everything in one place

Access all school systems with one login, on any device, with a look and feel that matches your school.

Instant, direct communications

Send real-time notifications and keep every message in one easy-to-use inbox.

Smarter school operations

Cut admin time with digital tools that automate tasks and support future growth.

Multi-school access

Support families with children at different schools by allowing them to switch profiles easily within one app — no need for multiple apps.

Explore the features that power better school communication

Access My School Portal is the parent engagement software that brings together the tools schools rely on — from communication and payments to calendars and academic insights — into one secure, mobile-first experience. Explore the key features that help staff save time, reduce admin, and keep families engaged.

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Trusted by schools. Proven with parents.   

active guardian users

%

communications open rate

forms submitted

Get started. Get supported. Get connected.

Simple pricing, expert onboarding and support that stays with you. When you’re ready to grow, the Access Education Suite connects your wider school or trust in one intelligent platform.

Price per student will differ based on school student numbers.

Access My School Portal

Per student, per year

Price based on 600 students

£6.85

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  • Secure single sign-on parent portal
  • Centralised school communications (email and SMS)
  • Parents’ evening booking (in-person, virtual and hybrid)
  • Online bookings and cashless payments for trips, clubs and events
  • Integrated school calendar and student planners
  • Mobile, tablet and desktop access
  • Parent, student and staff dashboards
  • MIS integration and data synchronisation
  • Secure data hosting and compliance standards
  • Ongoing product updates included

How we get you live

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Step 1: Welcome and discovery

We start with a structured welcome call led by an onboarding consultant with education experience. This session focuses on understanding your school, your systems and your priorities, so the setup reflects how you actually work.

You’ll agree scope, timelines and success measures from the outset, giving everyone clarity before implementation begins.

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Step 2: System setup and integration

Access My School Portal is configured to your school’s requirements and integrated with your existing systems, including your MIS. Data is securely synchronised so parents, staff and students see accurate, up-to-date information from day one.

Single sign-on is set up at this stage to reduce login friction for families.

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Step 3: Configuration and content build

Key features such as communications, calendars, payments and bookings, parents’ evenings and digital forms are configured. Your branding, permissions and access levels are applied to ensure the portal reflects your school and governance requirements.

This is where your “one stop shop” really takes shape.

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Step 4: Training and readiness

Staff receive guided training and access to resources so they feel confident using the system. This includes walkthroughs, best-practice guidance and time to test workflows before launch.

The aim is adoption, not just activation.

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Step 5: Soft launch and go-live

Many schools choose a phased or soft launch, introducing the portal to parents gradually before full rollout. This allows you to gather feedback, refine messaging and ensure everything is running smoothly.

Your onboarding consultant supports you through launch to minimise disruption.

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Step 6: Ongoing support and customer success

After launch, you’ll have a dedicated customer success manager focused on helping you get long-term value from the platform. You’ll also have access to on-demand support, guidance and regular product updates.

As your needs evolve, the portal evolves with you.

Customer support you can rely on

Your success, your way, with Customer Success Plans

You’ll be supported by a dedicated customer success team who understand schools and how Access My School Portal is used day to day. From onboarding through to live use, they’re there to help you get value from the platform, not just answer technical questions.

Alongside your customer success manager, you’ll have access to on-demand support, how-to guides, and training resources whenever you need them. As the platform evolves, updates are included as standard, so you continue to benefit from improvements without extra effort or cost.

Where the work just flows

Connecting people, process and data in one intelligent system

Access Education transforms how schools, academies, trusts, and local authorities operate. This isn't just software – it's a new way of working.  
 
With Access Evo as the intelligent connecting layer, your finance, operations, and teaching unite in one powerful platform where data moves effortlessly, decisions happen faster, and complexity dissolves into clarity.  
 
Real-time visibility replaces reactive firefighting. Fragmented systems give way to friction-free workflows. Admin burden transforms into strategic advantage.  

This is education technology reimagined for leaders who refuse to settle for 'good enough'. Built to help you govern with confidence, operate with purpose, and focus relentlessly on what transforms lives: exceptional education. 

Start where it matters most, then expand as your needs evolve. Each solution delivers impact on its own. Together, they're unstoppable. 

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Who we help

Whether you're managing systems, driving enrolment, or shaping your school's reputation, Access My School Portal is built to support your goals. As a leading parent engagement platform, it helps schools overcome everyday challenges, reduce admin, and deliver a better experience for staff, students, and families alike.

Staff

From IT managers to admissions and communications teams, My School Portal empowers staff with integrated tools that reduce manual work and improve efficiency.

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Students

When parents are better informed and organised, students benefit. By giving families clear visibility of events, timetables, and academic updates, My School Portal helps reduce missed opportunities and ensures students stay engaged in school life.

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Parents & Guardians

Busy families need simplicity. My School Portal brings everything together — messages, calendars, payments, and academic insights — into one secure, mobile-first experience. With real-time updates and one login for all children, staying connected has never been easier.

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Why customers love My School Portal

The app is an essential tool in making parent communication more effective

By moving all communications into the My School Portal app, the school is considering a potential annual saving of £7,000 – a significant benefit.

Read customer story

Sarbjeet Singh - Head of ITSS Brentwood School

It makes life easier for administrators, parents, and teachers

The real value of Access My School Portal is having so many tasks, communications, and information in just one tool.

Read customer story 

Katja Thornton - Database Manager Bethany School

I love its adaptability and that it is so simple and straightforward

The benefits we've seen of using My School Portal are just really straightforward—easy access to information that is so important in the current climate.

Read customer story

Alex Hutchinson - Headmistress James Allen's Girls' School

What used to take 2 hours, can now be completed in less than 30 minutes

My School Portal brought a marked improvement in the school’s operational efficiency. Tasks that once required manual effort and multiple systems were now centralised and automated. 

Read customer story

Daniel Halstead - Data Manager Ewell Castle School

Improve parent engagement at your school

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Ready to improve parent engagement?

Schedule your demo

Book a personalised demo to see how your establishment can reduce admin.

Book a live demo

My School Portal brochure

Discover how you can help staff save time and keep families engaged.

Download brochure

Take a product tour

Explore the features of My School Portal in our short video.

See it in action

Talk to our team

Book a chat with one of our education experts.

Get in touch

FAQs

General FAQs

What sets My School Portal apart?

My School Portal is more than just parent communication software. It brings together best-of-breed solutions—like Google Classroom, Microsoft Teams, and SOCS—into one secure, mobile-first platform, giving schools a unified system without sacrificing functionality. Parents benefit from easy access to calendars, messages, payments, and more, all through a single app.

Does My School Portal come with a mobile app?

Yes! The My School Portal mobile app brings together all the core functionality of My School Portal into a single, streamlined mobile experience. It allows parents and guardians to:

  • Access communications, calendars, day planners, reports, bookings, and payments - all in one place
  • Receive real-time push notifications for communications
  • Log in securely & conveniently with a single set of credentials including biometrics, and see multiple children in one profile
  • Navigate a fully branded interface that reflects their school’s identity

This means families no longer need to switch between systems or rely on desktop access to stay informed. Everything they need is now available on the go, from their smartphone.

How does My School Portal support IT teams?

Our school communication software integrates seamlessly with your existing MIS and parent communication systems, reducing duplicate data entry and strengthening security. Features like Single Sign-On (SSO), biometric login, and GDPR-compliant infrastructure simplify system management for IT teams.

How can Admissions teams benefit from My School Portal?

Admissions staff can use My School Portal’s parental engagement solutions like digital forms, online enrolment, and real-time analytics to streamline data collection and onboarding. This reduces manual processes and improves the parent experience from enquiry to enrolment, supporting recruitment goals.

How does My School Portal help Marketing and Communications teams?

With custom branding tools and a unified inbox, My School Portal acts as a complete communication platform for schools. The mobile-first design boosts visibility, strengthens engagement, and ensures professional, consistent messaging across your school community.

Find out more: Effective communication strategies for parents and independent schools (theaccessgroup.com)

How does My School Portal improve parent engagement?

For parents, My School Portal is a secure, mobile-first platform that puts everything in one place. Parents can access payments, calendars, messages, and academic reports anytime, anywhere—without juggling multiple logins. With single sign-on support for Google, Microsoft, and Apple, it’s easy to stay connected and never miss an important update.

Schools can strengthen parent engagement by combining clear communication, inclusive practices, and digital tools that make life easier for families and staff. From welcome packs and surveys to mobile apps and integrated portals, a thoughtful approach helps every parent feel informed and involved.

Read the full article for proven strategies and real examples.

How does My School Portal support Headteachers and SLT?

Leadership teams gain a clear view of school operations and parent engagement. By centralising reporting and parent–school communication, this school communication system reduces admin, improves transparency, and supports a more connected school community.

How does My School Portal help Admin Staff?

Admin teams benefit from automation tools that handle routine tasks like sending parent messages, managing bookings, and processing forms. By replacing fragmented parent communication software with one intuitive platform, schools save time and respond faster.

Technical details & integrations

Does My School Portal integrate with our MIS?

Yes. The portal connects with leading MIS platforms so that data flows automatically — no duplicate entry needed.

  • SIMS
  • iSAMS
  • Schoolbase
  • WCBS
  • Arbor
  • Bromcom

 

How secure is the platform?

Access Education is ISO27001 certified and GDPR compliant. All data is encrypted in transit and at rest, and you have full control over access permissions.

What does setup look like?

Most schools are live within 4–6 weeks. We provide guided onboarding, including MIS integration, staff training, and a customer success plan to ensure adoption.

Do parents need to download anything?

No. Parents can log in through any browser or via the mobile app, which is compatible with iOS and Android.

Access Education Suite

Our education software is built by experts to help schools work more efficiently and engage staff and students more effectively. It’s designed to give educators more time to focus on great teaching, not admin.
 
At the centre is Access Evo, a secure, easy-to-use hub that brings your tools, data, policies and processes into one place. One login. One connected view of your school.
 
Our all-in-one bundles bring everything together under one contract and one per-school price. It’s not just software. It’s a simpler, more confident way to run your school, with better decisions, happier staff, and fewer day-to-day frustrations.

View bundles Explore education suite

Discover our education solutions

Giving schools, academies, and multi-academy trusts (MATs) a single, joined-up view of their finances. Access Education’s Financial Management suite brings together:

  • Access Education Finance
  • Access Education Budgets 
  • Access Education Purchasing
  • Access Education ICFP
Explore financial management software

Access My School Portal simplifies school-parent engagement by centralising key tools into one secure, mobile-first experience.

  • Centralised parent communication
  • Secure payments & bookings
  • Calendar & day planners
Explore Access My School Portal

Access GCSEPod online teaching resources helps save teachers time and encourages students to learn independently.

  • Curriculum-aligned video Pods
  • Auto-marked assessments
  • Ready-made assignments
Explore Access GCSEPod

Centralise staff data, streamline recruitment, reduce HR admin and manage payroll across your school or MAT. 

  • Keep staff records accurate and compliant
  • Cut hours of recruitment and onboarding admin
  • Track absence, appraisals and safeguarding easily
Explore people management software