What is restaurant inventory software?

nventory management is a core aspect of running a successful restaurant and inventory management software plays an important role in automating and optimising key tasks. It centralises management of your inventory, and allows you to integrate stock management with other aspects of your business, to make the process more accurate and efficient. Restaurant inventory software is a digital tool that helps restaurants maintain accurate records. This includes stock levels, managing supplier information and simplifying the ordering process. It serves as a central hub for tracking inventory and making sure you have the right ingredients on hand while minimising waste.

What is the best inventory management software?

If you’re seeking the best inventory management solution for restaurants, there are several leading options. Which one is right for you will depend on what you need; each option will have its own unique strengths and considerations. Read more for a comparison between softwares.

Are you looking for a Purchase Warrior alternative?

If your goal is to streamline procurement, strengthen compliance and improve your bottom line, you need a platform that does more than just provide dashboards - it should deliver true automation, real-time insights and reliable cost control.

See software in action Compare key features

6 mins

Written by Gosia Dudzik-Giannone.

Access Procure Wizard Evo is a trusted Purchase Warrior alternative that gives you better control, AI‑powered insight and advanced automation for your hospitality business.

Our software has helped to deliver:

95% reduction in invoice processing time through automation

1.5% increase in credit capture from automated cross‑checks

4% reduction in avoidable food waste and a 1.4‑point uplift in gross margin for operators who fully adopt inventory and recipe management

Decide which features matter most for your business, then see which solution matches your operational needs and future ambitions. Below, we’ve summarised the main Procure Wizard Evo vs Purchase Warrior functionalities.

Feature/benefit	Access Procure Wizard Evo	Purchase Warrior
Invoice Processing Automation	✅ High invoice automation with PO → GRN → 3‑way match and workflows; up to 95% reduction in manual work	✅ Automated invoice capture and matching promoted as core capability
Credit Capture Automation	✅ Dedicated automation delivering ~1.5% uplift in credit capture through cross‑checks and reconciliations	Credit handling present; no equivalent, proven credit‑recovery engine highlighted
Supplier Price Change Approval	✅ Granular price‑movement approvals, alerts and GP impact insights on supplier changes	✅ Price change alerts; approval depth vs GP context less clear
Allergen/Nutrition Compliance	✅ Built‑in allergen and nutritional compliance with automatic checks and updates via Recipes Module	✅ Allergen/compliance support offered but not as a central differentiator
Group Purchasing Management	✅ Group‑wide catalogue, supplier and contract control, ideal for multi‑site estates	Focus on site/region operations; group purchasing tools less emphasised
Stock & Waste Management	✅ Stock Module delivers mobile‑first, double‑entry inventory, waste tracking and real‑time stock positions	✅ Stock and waste tracking; inventory depth positioned as strong but newer
Menu Costing and Engineering	✅ Deep recipe costing, menu engineering and live GP alerts via Recipes Module	Menu tools available; recipe depth vs specialist platforms less clear
Real‑Time Spend Tracking/Data	✅ Live, actionable dashboards plus AI‑driven insights and anomaly alerts across sites	✅ Real‑time spend and variance visibility promoted in positioning
3rd‑Party/EPOS Integration	✅ Mature integrations with hospitality EPOS, PMS and finance within the wider Access ecosystem	Integrations growing; typically deployed as a standalone procurement layer
AI & Advanced Analytics	✅ Copilot for natural‑language queries on spend, GP, suppliers and recipes, with proactive alerts	✅ AI‑assisted alerts and guidance around spend, waste and budgets
Mobile Experience	✅ Access Evo app for stock counts, approvals and insights anywhere on site; designed for kitchen floors	✅ Mobile‑first UX marketed as a key differentiator
Internationalisation	✅ Multi‑currency, multi‑language and multi‑timezone ordering with local tax configuration	⚪ Primarily focused on UK/Ireland; global capabilities less established

Procure Wizard Evo vs Purchase Warrior

Access Procure Wizard Evo is a re‑engineered, hospitality‑specific purchase‑to‑pay and inventory platform built on the Access Evo platform, combining proven results (credit capture, invoice automation, waste reduction) with AI‑powered insights, mobile‑first stock control and deep integrations across EPOS, PMS and finance.

Purchase Warrior is a newer hospitality procurement solution with a strong mobile UX and AI‑messaging, offering guided ordering, price alerts and waste tracking aimed at agile multi‑site operators.

Purchase Warrior: Pros & Cons

Pros:

Modern, mobile‑first procurement platform with an appealing UX and guided ordering designed for busy multi‑site teams.

Strong AI‑messaging in the market, with real‑time alerts around spend, price changes and waste to help operators react quickly.

Good fit for operators wanting a nimble, point‑solution style tool to modernise purchasing without a full back‑office suite.

Cons:

Newer entrant with a smaller installed base and shorter track record than Procure Wizard Evo; integrations and case studies are still expanding.

Less depth in proven credit‑recovery, global tax/multi‑currency and wider ecosystem integrations compared to an established platform built on Access Evo.

Access Procure Wizard Evo pros & cons

Pros:

Proven, hospitality‑specific P2P and inventory platform delivering up to 95% invoice automation, a 1.5% uplift in credit capture, 4% waste reduction and margin improvements.

Rebuilt on the Access Evo platform with AI‑powered Copilot, mobile‑first Stock and Recipes modules, and strong integrations across the Access ecosystem.

Designed for complex multi‑site estates with group purchasing, granular price controls, allergen compliance and global, multi‑currency operations.

Cons:

Richer governance and configuration may be more than very small, fast‑moving independents require, especially if they only need basic mobile ordering.

Works best where operators are ready to standardise processes and adopt data‑driven decision‑making across finance, procurement and operations.

See the ROI for yourself

Use our ROI calculator to see how much you could be saving on credit capture by implementing Access Procure Wizard Evo.

01 06

Cairn Group

By implementing Access Procure Wizard Evo, Cairn Group streamlined 150,000 annual invoices, saving 5,000 working hours and recovering £185,046 in credits.

"The visibility and control over expenditure and supplier relationships has proved to be second to none, it has delivered tangible savings to our bottom line and has given the team the scope and freedom to spend time on making a real difference."

Read case study

02 06

temper

"I definitely can't imagine life without the [Procure Wizard Evo] system now, the control it gives me, the access, the ease loading new suppliers and how it gives the operational teams what they need, I wouldn't be without it now."

Read case study

03 06

RBH

"The amount of information that we can get on allergens is much quicker, much easier than it can be on any other system."

View case study

04 06

Dalata

"Access Procure Wizard Evo has transformed our business. Our procurement was very much spreadsheet based but by implementing the system, it really turned that around and has given us control over everything we do."

View case study

05 06

Loudons

"The technology they have given our business is the best on the market and when you use P2P, advanced stock, flash reporting, menus, dishes and recipes and allergen management in tandem, it really puts you in the best position to have a profitable business. We simply couldn’t control our costs without it."

Download case study

06 06

Aspers

"We were delighted with the implementation – when you think about integrating a new software system into your business it can seem a daunting prospect. However, we were taken aback at just how painless, seamless and simple the whole process was."