What is restaurant inventory software?

nventory management is a core aspect of running a successful restaurant and inventory management software plays an important role in automating and optimising key tasks. It centralises management of your inventory, and allows you to integrate stock management with other aspects of your business, to make the process more accurate and efficient. Restaurant inventory software is a digital tool that helps restaurants maintain accurate records. This includes stock levels, managing supplier information and simplifying the ordering process. It serves as a central hub for tracking inventory and making sure you have the right ingredients on hand while minimising waste.

What is the best inventory management software?

If you’re seeking the best inventory management solution for restaurants, there are several leading options. Which one is right for you will depend on what you need; each option will have its own unique strengths and considerations. Read more for a comparison between softwares.

Are you looking for the ApicBase alternative?

Advanced automation and supplier controls can help you capture every savings opportunity, not just manage recipes. That’s why your choice of platform matters so much.

See software in action Compare key features

6 mins

Written by Gosia Dudzik-Giannone .

Access Procure Wizard Evo is a trusted ApicBase alternative that gives you better control, AI‑powered insight and advanced automation for your hospitality business.

Our software has helped to deliver:

95% reduction in invoice processing time through automation

1.5% increase in credit capture from automated cross‑checks

4% reduction in avoidable food waste and a 1.4‑point uplift in gross margin for operators who fully adopt inventory and recipe management

Decide which features matter most for your business, then see which solution is the closer match for your operational needs and future ambitions. We’ve summarised Procure Wizard Evo vs ApicBase functionalities below.

Feature/benefit	Access Procure Wizard	ApicBase
Invoice Processing Automation	✅ (95% reduction in manual work)	✅ (standard automation)
Credit Capture Automation	✅ (1.5% uplift from automated checks)	Limited or manual
Supplier Price Change Approval	✅ (with alerts, workflows and GP impact insight)	❌
Allergen/Nutrition Compliance	✅ (automatic checks, alerts, central matrix)	✅ (through ingredient/recipe database)
Menu Costing and Engineering	✅ (recipes, menu engineering, GP alerts)	✅ (strong recipe/menu tools)
Real‑Time Spend Tracking/Data	✅ (live, actionable, AI‑driven insights in Evo)	✅ (standard reporting)
3rd‑Party/EPOS Integration	✅ (deep hospitality EPOS/PMS integrations)	✅ (POS and other integrations available)
AI & Advanced Analytics	✅ (Copilot, waste and margin insights, anomaly alerts)	⚪ Focus on operational analytics, limited explicit AI decisioning
Real-Time Spend Tracking/Data	✅ (live, actionable)	✅ (standard)
3rd-Party/EPOS Integration	✅	✅
AI & Advanced Analytics	✅ (Copilot, waste and margin insights, anomaly alerts)	⚪ Focus on operational analytics, limited explicit AI decisioning

Procure Wizard Evo vs. ApicBase

While both solutions centralise recipes, inventory and purchasing, Access Procure Wizard Evo is designed first and foremost as a hospitality‑specific purchase‑to‑pay and inventory platform, built on the Access Evo platform to deliver AI‑powered insights, mobile‑first stock control and tight integration with EPOS, PMS and finance.

Apicbase excels as a kitchen‑centric F&B management system, with deep recipe and menu tooling, strong compliance and traceability, and powerful supply chain features for multi‑site restaurant groups.

ApicBase: Pros & Cons

Pros:

Strong F&B management platform that centralises recipes, purchasing, inventory and menu planning across multiple locations.

Deep recipe and menu functionality, including allergen and nutritional analysis, Nutri‑scores and carbon footprint calculations.

Real‑time stock tracking, automated reordering and assistive ordering based on par levels and forecasted demand.

Compliance and traceability from supplier to plate, with two‑way ingredient tracking and audit trails.

Cons:

Procurement and P2P automation (credits, price‑change approvals, invoice workflows) are not as extensive as in specialist purchase‑to‑pay platforms like Procure Wizard Evo.

Built as a kitchen‑first F&B suite, so finance, budget and credit‑recovery workflows may require extra configuration or additional systems.

Broader feature set can mean a steeper learning curve for teams primarily focused on procurement and stock rather than full F&B lifecycle management.

Access Procure Wizard Evo pros & cons

Pros:

Hospitality‑specific purchase‑to‑pay and inventory platform, delivering up to 95% reduction in manual invoice processing and a 1.5% uplift in credit capture via automated cross‑checks and match workflows.

Granular supplier price‑movement control with approvals and alerts, ensuring operators never overpay on changing prices and can protect GP in real time.

AI‑powered insights and Copilot to surface GP issues, supplier price spikes and waste patterns quickly, supported by mobile‑first stock and approval workflows in Stock Module and the Access Evo app.

Built‑in hospitality modules for allergen and nutrition compliance, laundry cost control, remote stock auditing, group purchasing and deep EPOS/PMS/finance integrations.

Cons:

A more specialised toolset may require tailored configuration for highly complex or legacy environments.

As an advanced, AI‑enabled platform, Procure Wizard Evo delivers the greatest value for operators who are ready to adopt structured processes and data‑driven decision‑making across sites.

See the ROI for yourself

Use our ROI calculator to see how much you could be saving on credit capture by implementing Access Procure Wizard Evo.

01 06

Cairn Group

By implementing Access Procure Wizard Evo, Cairn Group streamlined 150,000 annual invoices, saving 5,000 working hours and recovering £185,046 in credits.

"The visibility and control over expenditure and supplier relationships has proved to be second to none, it has delivered tangible savings to our bottom line and has given the team the scope and freedom to spend time on making a real difference."

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02 06

temper

"I definitely can't imagine life without the [Procure Wizard Evo] system now, the control it gives me, the access, the ease loading new suppliers and how it gives the operational teams what they need, I wouldn't be without it now."

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03 06

RBH

"The amount of information that we can get on allergens is much quicker, much easier than it can be on any other system."

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04 06

Dalata

"Access Procure Wizard Evo has transformed our business. Our procurement was very much spreadsheet based but by implementing the system, it really turned that around and has given us control over everything we do."

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05 06

Loudons

"The technology they have given our business is the best on the market and when you use P2P, advanced stock, flash reporting, menus, dishes and recipes and allergen management in tandem, it really puts you in the best position to have a profitable business. We simply couldn’t control our costs without it."

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06 06

Aspers

"We were delighted with the implementation – when you think about integrating a new software system into your business it can seem a daunting prospect. However, we were taken aback at just how painless, seamless and simple the whole process was."