What is restaurant inventory software?

nventory management is a core aspect of running a successful restaurant and inventory management software plays an important role in automating and optimising key tasks. It centralises management of your inventory, and allows you to integrate stock management with other aspects of your business, to make the process more accurate and efficient. Restaurant inventory software is a digital tool that helps restaurants maintain accurate records. This includes stock levels, managing supplier information and simplifying the ordering process. It serves as a central hub for tracking inventory and making sure you have the right ingredients on hand while minimising waste.

What is the best inventory management software?

If you’re seeking the best inventory management solution for restaurants, there are several leading options. Which one is right for you will depend on what you need; each option will have its own unique strengths and considerations. Read more for a comparison between softwares.

Are you looking for the ApicBase alternative?

Access Procure Wizard is a fully integrated hospitality purchasing software

Advanced automation and supplier controls can help you capture every savings opportunity, not just manage recipes. That’s why your choice of platform matters so much.

Watch 7-min demo Compare key features

6 mins

Written by Gosia Dudzik-Giannone .

Access Procure Wizard is a trusted ApicBase alternative that provides you with more advanced automation and control for your hospitality business

Our software has helped to deliver:

95% reduction in invoice processing

1.5% increase in credit capture from automated cross checks

Decide which features matter most for your business, then see which solution is the closer match for your operational needs and future ambitions. We’ve summarised Procure Wizard vs ApicBase functionalities below.

Feature/benefit	Access Procure Wizard	ApicBase
Invoice Processing Automation	✅ (95% reduction in manual work)	✅ (standard automation)
Credit Capture Automation	✅ (1.5% uplift from automated checks)	Limited or manual
Supplier Price Change Approval	✅ (with alerts and workflows)	❌
Allergen/Nutrition Compliance	✅ (automatic checks, alerts)	✅ (through a database)
Group Purchasing Management	✅	❌
Stock Auditing	✅ (remote, real-time)	✅ (standard)
Menu Costing and Engineering	✅	✅
Laundry Cost Control	✅	❌
Real-Time Spend Tracking/Data	✅ (live, actionable)	✅ (standard)
3rd-Party/EPOS Integration	✅	✅

Procure Wizard vs. ApicBase

While both solutions empower hospitality teams with recipe management and inventory control, Procure Wizard stands out with deeper automation, more bespoke controls and smart credit recovery. Features like automated cross-checks and supplier price change approvals offer measurable savings not attainable with ApicBase.

ApicBase: Pros & Cons

Pros:

Strong focus on recipe and menu engineering

Efficient inventory and purchasing management

User-friendly interface

Integrates with many kitchen and POS systems

Cons:

Limited automated credit capture and cross-checks

No supplier price movement controls

Lacks built-in laundry cost and group modules

Includes allergen/nutrition compliance module, but it is powered by ingredient database

More suited to smaller restaurants or central production units

Access Procure Wizard pros & cons

Pros:

Up to 95% reduction in manual invoice processing for real time savings.

1.5% increase in credit capture through automated cross-checks and match workflows.

Full control and approval over supplier price movements for optimised profitability.

Built-in modules for allergen/nutrition compliance, laundry costs, remote stock auditing and group purchasing management.

Dedicated, UK-based onboarding and ongoing support.

Live, actionable data connects spend to sales and GP for instant oversight and control.

Cons:

A more specialised toolset may require tailored configuration for highly complex or legacy environments.

Best deployed in businesses focused on measurable procurement and finance outcomes.

See the ROI for yourself

Use our ROI calculator to see how much you could be saving on credit capture by implementing Access Procure Wizard.

01 06

Cairn Group

By implementing Access Procure Wizard, Cairn Group streamlined 150,000 annual invoices, saving 5,000 working hours and recovering £185,046 in credits.

"The visibility and control over expenditure and supplier relationships has proved to be second to none, it has delivered tangible savings to our bottom line and has given the team the scope and freedom to spend time on making a real difference."

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02 06

temper

"I definitely can't imagine life without the [Procure Wizard] system now, the control it gives me, the access, the ease loading new suppliers and how it gives the operational teams what they need, I wouldn't be without it now."

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03 06

RBH

"The amount of information that we can get on allergens is much quicker, much easier than it can be on any other system."

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04 06

Dalata

"Access Procure Wizard has transformed our business. Our procurement was very much spreadsheet based but by implementing the system, it really turned that around and has given us control over everything we do."

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05 06

Loudons

"The technology they have given our business is the best on the market and when you use P2P, advanced stock, flash reporting, menus, dishes and recipes and allergen management in tandem, it really puts you in the best position to have a profitable business. We simply couldn’t control our costs without it."

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06 06

Aspers

"We were delighted with the implementation – when you think about integrating a new software system into your business it can seem a daunting prospect. However, we were taken aback at just how painless, seamless and simple the whole process was."