What is restaurant inventory software?

nventory management is a core aspect of running a successful restaurant and inventory management software plays an important role in automating and optimising key tasks. It centralises management of your inventory, and allows you to integrate stock management with other aspects of your business, to make the process more accurate and efficient. Restaurant inventory software is a digital tool that helps restaurants maintain accurate records. This includes stock levels, managing supplier information and simplifying the ordering process. It serves as a central hub for tracking inventory and making sure you have the right ingredients on hand while minimising waste.

What is the best inventory management software?

If you’re seeking the best inventory management solution for restaurants, there are several leading options. Which one is right for you will depend on what you need; each option will have its own unique strengths and considerations. Read more for a comparison between softwares.

Which hospitality purchasing software is right for your business?

Access Procure Wizard Evo is a purchase to pay system that can transform operational efficiency, control costs and streamline supply chain management while cutting invoice processing time by up to 95%.

Now with added AI-powered insights, mobile-first stock management and global, multi-currency ordering. Market leading heritage that competitors simply can’t match.

See Procure Wizard Evo in action Compare key features

6 mins

Written by Gosia Dudzik-Giannone.

Access Procure Wizard Evo is a fully integrated procurement software trusted by over 9,700 UK sites

To make the best choice, start by clarifying your goals: are you looking to automate procurement, gain tighter inventory control or drive deeper insights from your purchasing data?

Once you know your priorities, compare the market’s leading systems and see at a glance which solution best aligns with your needs and ambitions. To make this easier, we've compared the core capabilities and benefits of Procure Wizard and its top competitors.

	Procure Wizard Evo	Fourth	ApicBase	MarketMan	Purchase Warrior
Core focus	Hospitality‑specific P2P with integrated stock, recipes and menu costing; Evo adds next‑generation procurement intelligence	Broad enterprise suite across labour, inventory and purchasing for large groups	Back‑of‑house control with strong recipe, menu and HACCP focus	Cloud purchasing & inventory for independents and mid‑size venues	Hospitality‑focused P2P and stock/waste tracking with mobile‑first UX
End‑to‑end P2P (PO → invoice)	Full PO, GRN, 3‑way match, invoice automation, credit capture	Full procure‑to‑pay within wider platform	Purchasing and forecasting; P2P depth secondary to recipe/inventory	Solid PO and invoice workflows	Full P2P with guided ordering and approvals
Inventory & Stock Control	Mobile‑first, real‑time stock positions with double‑entry accuracy and waste insights	Mature inventory within enterprise stack	Strong inventory linked to recipes and menus	Good inventory for smaller chains and independents	Stock and waste tracking; depth still evolving vs dedicated inventory platforms
Recipes, menu & allergen management	Deep recipe costing, menu engineering and allergen control; Recipes Module adds unified menu intelligence and live updates	Recipe/menu functions available but not hospitality‑first focus	Very strong recipe costing, menu engineering and HACCP/allergen tools	Recipe costing present but less deep than specialist tools	Recipe and menu tools focused on cost/waste; allergen support developing
Mobile experience	Modern web UI; Access Evo app for stock counts, approvals and alerts on the move	Mobile options mainly around management dashboards	Web‑first; mobile use possible but not core differentiator	Strong mobile/web mix for ordering and counts	Mobile‑first UX
AI & advanced analytics	Dashboards and reporting today; AI‑driven analytics and Copilot for natural‑language queries and proactive alerts	Reporting and analytics; AI decision support limited/positioned for enterprise use	Good analytics on recipes/menus; limited explicit AI decisioning	Operational reporting and basic analytics	AI‑assisted alerts and insights around spend, waste and budgets
Integrations & ecosystem	Deep integrations with hospitality EPOS, PMS and finance within Access ecosystem; Access Evo-driven platform for fast data	Integrations across HR, labour, inventory and finance	Integrates with POS and other back‑office systems; integration work can be heavier	Connectors to POS and accounting systems	Integrations growing; tends to sit alongside existing stacks
Internationalisation	Strong UK base with added multi‑currency, multi‑language, multi‑timezone ordering with local tax configuration	Well‑suited to international enterprises	Used internationally; focus more on BOH than complex tax/ordering models	Mainly focused on regional/SME markets	Primarily UK/Ireland focused today; internationalisation still emerging
Automation & workflow	Dynamic approvals, budget controls, paperless P2P; AI push notifications, mobile approvals and smarter exceptions	Powerful workflow tools but often heavier to configure	Automation mainly around recipe, stock and compliance flows	Helpful workflow for purchasing; lighter governance tools than enterprise platforms	Automated alerts and approvals; governance depth still maturing vs established suites
Data Export to Any Accounts Package	One-click/automated FTP	Manual process	Manual process	Manual process	Manual process
Implementation & time to value	Proven from single‑site to large estates; designed for smooth migration and faster time‑to‑value vs typical enterprise	Heavier implementations, particularly in complex enterprises	Implementation can be detailed due to recipe depth and integrations	Typically faster to deploy for smaller estates	Modern platform; implementations can be quick but may need more validation in complex stacks

Learn more about Access Procure Wizard Evo

For a deeper look at how Access Procure Wizard Evo bring together purchase‑to‑pay, stock, recipes and AI‑powered insights on the Access Evo platform, visit our product page

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See the ROI for yourself

Our software has helped businesses achieve a 1.5% increase in credit capture. Use our ROI calculator to see how much you could be saving on credit capture by implementing Access Procure Wizard Evo.

01 06

Cairn Group

By implementing Access Procure Wizard Evo, Cairn Group streamlined 150,000 annual invoices, saving 5,000 working hours and recovering £185,046 in credits.

"The visibility and control over expenditure and supplier relationships has proved to be second to none, it has delivered tangible savings to our bottom line and has given the team the scope and freedom to spend time on making a real difference."

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02 06

temper

"I definitely can't imagine life without the [Procure Wizard Evo] system now, the control it gives me, the access, the ease loading new suppliers and how it gives the operational teams what they need, I wouldn't be without it now."

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03 06

RBH

"The amount of information that we can get on allergens is much quicker, much easier than it can be on any other system."

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04 06

Dalata

"Access Procure Wizard Evo has transformed our business. Our procurement was very much spreadsheet based but by implementing the system, it really turned that around and has given us control over everything we do."

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05 06

Loudons

"The technology they have given our business is the best on the market and when you use P2P, advanced stock, flash reporting, menus, dishes and recipes and allergen management in tandem, it really puts you in the best position to have a profitable business. We simply couldn’t control our costs without it."

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06 06

Aspers

"We were delighted with the implementation – when you think about integrating a new software system into your business it can seem a daunting prospect. However, we were taken aback at just how painless, seamless and simple the whole process was."

FAQs

How easy is it to switch to Access Procure Wizard Evo, and what does onboarding involve?

Access Procure Wizard Evo provides a dedicated onboarding team to guide new users through setup, configuration and training. The process is tailored to each business, minimising disruption and ensuring staff are up to speed quickly.

Can Procure Wizard Evo integrate with our existing systems?

Absolutely, Procure Wizard Evo offers seamless integration with various third-party platforms, including till systems (EPOS), finance packages and stock management software - via API or file-based connectors for efficient data flow and automation.