What is the best Invoicing Software for SMEs in 2025?

An invoice management system automates and streamlines the invoice process form generation to payment.

This invoicing software automates key tasks like data entry, matching invoices to purchase orders, and seeking approval. By integrating directly with your bank account, it simplifies financial management and provides a complete, digital record for easy tracking and reference

By introducing invoice management software, a business can significantly reduce the time it takes to manage both incoming and outgoing invoices. This not only boosts speed and efficiency, but also offers a range of other benefits. It can:

• Save time and money by eliminating admin and manual tasks
• Improves accuracy with automated workflows
• Provides faster problem-spotting skills e.g. late payment alerts
• Improves cash flow through prompt invoicing and payment tracking
• Greater insight into payment trends and balances plus real-time reporting

Whether you want to speed up your sales-to-cash timeline or improve credit control and collections, invoice management software can make a real difference.

1. The Access Group
2. Sage Intacct
3. Xero
4. Quickbooks

The Access Group

Best for: Growing SME businesses needing an integrated financial management suite.

The Access Group is a market leader in cloud-based business solutions for businesses of all sizes from the smallest to the larger and more complex. Its invoice management software is designed with the day to day challenges of today’s businesses in mind.

Key features: As well as providing effective, streamlined invoice management software, the Access invoice management solution also includes the added benefit of integrated credit data from Experian for improved peace of mind.

For growing businesses, Access invoicing software is also easily integrated with other Access cloud services including full financial management software as well as other compatible services for everything from expenses management to project budgeting – all of which builds even further opportunities for streamlining and improved efficiency.

Pros: As part of an integrated business suite, it offers deep connectivity across finance, HR, and operations. It's highly scalable and designed to evolve with a growing business.
Cons: It may be more complex than a standalone solution, with a steeper learning curve for smaller businesses that don't need a full-suite platform.

Access Group Reviews

G2: 4.2/5
Capterra: 4.0/5.0

Sage Intacct

Best for: Best for Mid-sized to enterprise-level companies with complex accounting needs.

Key features: This Sage invoice processing solution aims to deliver smart benefits for small businesses. It makes it easy for you to track, create and send one- off or recurring invoices by automating some of the process and removing the reliance on paper and manual tracking. It also includes the option to create quotes, convert currencies, set up recurring bills and track payments.

Pros: Widely recognised for its robust, multi-dimensional reporting and analytics. It excels at managing complex financial processes for mid-market and larger companies.
Cons: It has a more complex interface and a steep learning curve. It may also be too costly and feature-heavy for small businesses and startups.

Sage Intacct Reviews

G2: 4.3/5
Capterra: 4.3/5

Xero

Best for: Small businesses and their advisors looking for a user-friendly, cloud-based solution.

Key features: For small businesses that want to create and send invoices from their mobile or tablet, the Xero mobile app for invoices is an ideal solution. New customers can be added and invoiced instantly – and payments – including cards or direct debits – can be accepted via the app.  

Pros: Known for its user-friendly interface and strong automation features. It has a vast ecosystem of over 1,000 integrations, making it very flexible for various business needs.
Cons: Its reporting and customization options can be limited compared to more robust systems. Some users have also noted that customer support can be slow, as it is primarily online.

Xero Reviews

G2: 4.3/5
Capterra: 4.4/5

Quickbooks

Best for: Small businesses and freelancers seeking an all-in-one accounting and invoicing solution.

Key Features: Quickbooks Online offers invoicing software for small businesses which includes customisable templates, streamlined processing and the option to convert quotes and estimates into invoices once a customer has come on board. Multiple currency options are also included.

Pros: It is a market leader with a familiar, easy-to-use interface. It is an all-in-one solution that bundles invoicing with other essential accounting features, making it a convenient choice for many small businesses.
Cons: It can become expensive as you add more users or features. Some users also report issues with customer support and a lack of flexibility for complex, high-volume operations.

Quickbooks Reviews

G2: 4.0/5
Capterra: 4.3/5

Choosing the right invoice management software is a long-term investment. To find the best fit, it's useful to compare your business's specific needs against the functionality offered by different providers. You should consider your:

1. Invoice Volume: Consider the number of invoices you process. Whether you have a large business with high volume, or a small business with complex, high-value invoices, you need a solution that can handle your specific scale and complexity.

2. Speed & Automation of invoice response: Evaluate how quickly you need to process invoices. Look for a system that provides the speed you need, whether that's allowing on-the-spot invoicing for quick jobs or an option to collate data over time for monthly billing.

3. Functionality & Features needed: Assess the specific features your team requires. This includes considering the number of users, the need for different invoice formats or templates, and the level of data integration needed to simplify tasks.

4. Budget: Determine your budget and evaluate the cost against the features you need. Many providers offer a range of plans, so create a list of "must-have" features to ensure you're getting the best value for your investment. A good invoicing software may provide basic functionality like customising and creating invoices. On the other hand, a great invoicing system also covers areas such as:

• Automatic payment reminders
• Recurring invoices
• Invoice reporting
• Payment tracking

5. Currency & Payment Terms: There are also other specific elements to consider such as whether you need to accommodate single or multi-currency and single or multiple payment terms.

Every day, hundreds of businesses rely on Access invoice management software to streamline their invoicing management and payment processes. They benefit from improved efficiency as well as the added reassurance that comes from having instant access to Experian payment data included too.

Access solutions are designed and updated to keep pace with the evolving needs of businesses of all sizes, making life easier, reducing manual processes and admin, and enabling employees to focus on the tasks that most need their attention.

With our intuitive invoicing software, you can generate professional invoices tailored to your business needs. Streamline your financial processes with our advanced invoicing and billing software designed for scaling businesses.

Why not take a look at how Access can streamline your invoice management processes and exactly what features could really benefit your business? You can find out more about our invoice management software below:

• Watch a short demo video on how our invoice management software works.
• Download our latest brochure.
• Book a demo of the invoicing software with our finance experts.