Purchase & Sales Automation
Purchase Order Software
Leverage a purchase order system to gain complete control and visibility across the entire procure to pay process.
A purchase order system can save time, reduce errors and increase financial and procurement visibility.
Purchase order systems make managing the procure-to-pay process simpler and smarter, from beginning to end.
Our procurement software enables non-finance staff to raise purchase requests and verify receipt, approval workflows keep control of purchases, costs and payments, while automated purchase invoice processing helps remove admin and speed up payment processing.
We looked at other products and the things which really made Access stand out was its cost effectiveness, and the focus was on the order processing and purchase control systems.
Purchase order management system features
Access purchase order management software enables you to efficiently manage purchases, payments and receipts — whether made by finance or anyone else across your business.
- Approval workflows - ensure all purchases and payments go through the necessary approvals, channels and processes. Email notifications and mobile apps let managers quickly approve purchases, invoices and exceptions.
- Online forms - allow non-finance staff to request new suppliers and raise purchase orders using simple online forms.
- Document management - upload and store documents against financial transactions.
- Budgeting tracking - keep control of costs with automated budget checks and commitment tracking at a nominal or project level.
- Automatic data capture - Automatically capture invoice data, match POs and manage payment conditions.
- Multiple currencies - suppliers can have multiple currencies - automatic exchange rate conversion and VAT rates mean less room for error.
- Payment options - select items for payment or part-pay items using suggested payments.
- Data storage - store supplier agreements and track purchase history for analysis and auditing.
Automate purchase invoice processing
Remove manual and paper-based processes with a purchase order management system that automates purchase invoice processing. Save time, eliminate errors and speed up invoice processing for improved supplier relationships.
- Automate data entry: scan or email documents you want to capture. OCR technology extracts the required data – no need to key data, no delays and a full audit trail
- Enhanced checks: the software checks for accuracy, duplication and fraud, and automatically matches invoices to purchase orders
- Secure electronic document storage: documents are stored in Access highly-secure UK cloud datacentres for paperless backup and audit trails
- Approval workflows: invoices are automatically reconciled and routed to the appropriate approvers. Email reminders speed up processing, helping you avoid late payment penalties and exploit early payment discounts
Integrated company health data
Industry-leading commercial credit information from Experian blends with your financial data to give you an instant view of your suppliers' financial health.
- Quickly check new suppliers: commercial credit reports let verify supplier information and uncover any hidden financial or legal risks involved before making supplier decisions
- Monitor existing suppliers: Business health dashboards give you early visibility of changes to a supplier's risk profile, so you monitor changes and mitigate business risk
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Purchase order software FAQs
What is purchase order software?
Purchase order software is a cloud-based solution designed to streamline the purchase-to-payment process for businesses. By automating order requests, expense approvals, and purchase history tracking, this software enhances efficiency and offers substantial cost savings. Moreover, it provides businesses with increased visibility into their financial and procurement operations, enabling better decision-making.
Our article What is purchase order software explains in more depth what it is, as well as who uses it, why your organisation needs it and what to consider when buying one.
What is purchase order software used for?
With purchase order software, you can create and send purchase orders online. The software allows you to keep track of orders and deliveries at every step. It can also ensure the right information is going to your suppliers and provides accurate documentation of what has been ordered.
Automation is key with purchase order software as it automatically compares the purchase order to the goods received, to the supplier invoice. In the event that something doesn’t match it is flagged for manual intervention.
What is difference between procurement and purchasing?
Procurement and purchasing are similar but they have clear differences. Procurement is the process of identifying, shortlisting, selecting, and acquiring products or services from a third-party supplier. This can be completed by purchase, bidding or a tendering process that also involves negotiating contracts and maintaining relationships with suppliers.
Purchasing is buying products and/or services because it is a requirement of the business. The purchasing process includes ordering, receiving, and fulfilling payments. Examples of activities of purchasing include receiving purchase requisitions, evaluating quotes from suppliers, raising and processing purchase orders, and organising payment with suppliers.
What are the different types of purchasing software?
All procurement software will provide businesses with the ability to manage suppliers and invoicing, digitally manage the accompanying documentation, and establish some level of automated workflows to streamline procurement.
Different types of purchasing software include: Spend Analysis, Supplier Information Management, Contract Management, e-invoicing, and e-procurement.
Inventory management or warehouse management may possess similar features. Some ERP platforms and accounting suites also offer various procurement features.
Other features available
