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Financial management software

Project Accounting Software for UK IT Services     

Access Financials helps IT consultancies, MSPs and software developers manage project finances with confidence. From time tracking and billing to forecasting and compliance, our software gives you real-time visibility and control.

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Accounting software trusted by professional service providers across the UK

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Financial Challenges Facing IT Services Companies

  • Unclear Project Profitability:   Finance teams often learn which projects lost money only after completion.    
  • Disconnected Systems: Time tracking, purchasing and accounting sit in separate tools, leading to manual reconciliation and errors.    
  • Resource Allocation Blind Spots: Without visibility into consultant capacity, firms miss billable opportunities or over-commit teams. 
  • Complex Billing Models: Fixed-price, T&M, retainers and milestones often run simultaneously — making revenue recognition difficult.    
  • Cash Flow Forecasting Gaps: Irregular project payments and constant salary costs make cash flow hard to predict without committed cost tracking.

Ready to solve these challenges? 

Book a personalised demo

How Access Financials Addresses IT Services Challenges

Track project profitability as work happens 

  • See actual costs versus budget at any point in a project. 
  • Time entries, expenses, and purchase commitments update project profitability calculations as they're recorded. 
  • Finance leaders and project managers see the same data.

Schedule resources and see utilisation

  • The resource scheduling tool shows team availability, current allocations, and utilisation rates. 
  • Book resources against projects while staying within budget. 
  • When integrated with Access Absence software, holiday and absence automatically updates schedules and timesheets.

Bill projects using different methods

  • Handle time-and-materials, fixed-price, retainer, milestone, and work-in-progress billing within the same system. 
  • Configure billing rules once, then the system applies them. 
  • Invoice monthly retainers, completed milestones, or time-based charges based on your client agreements.

Capture time and expenses once

  • Consultants record time and expenses through online or mobile apps, charging directly to projects. 
  • Time entries flow into your accounting system automatically. 
  • Budget checks alert project managers when approaching cost thresholds.

Connect project and financial data

  • Access Financials integrates project accounting with purchase ledger, sales ledger, cash management, and financial reporting. 
  • When a consultant logs billable time, it updates project costs, WIP calculations, and utilisation reports. When you raise a purchase order against a project, it impacts committed costs immediately.

View dashboards and reports

  • Dashboards show project profitability, WIP values, resource utilisation, and cash position. 
  • Drill down from summaries to transaction detail. Report at business, client, project, or cost-code level. Export data to Microsoft Excel while maintaining one source of data in Access Financials.

A smarter, more integrated and scalable finance system

''I have never found the same number of applications available from one supplier. The Access suite provides a lot of well-integrated pieces of software.''

 
David Kay, Director, Adlib Audio

Read case study

Implementation That Works for IT Services Firms

Our research found 28% of mid-market finance decision-makers plan to switch their finance software within the next 12 months.

With Access Financials you get:

  • Dedicated UK-Based Team
      Specialists who understand IT workflows and billing models.
  • Structured Methodology
      Clear phases, deliverables and success criteria — no surprises.
  • Data Migration Support
      Bulk import of clients, projects and historical transactions.
  • Tailored Training
      Role-specific training for finance, project managers and consultants.
  • Ongoing Support
      UK support team available post-launch for troubleshooting and optimisation.
  • Scalable Platform
      Add users and modules as your business grows — no need to replatform.

Flexible Pricing for UK IT Services Firms

Access Financials uses solution-based pricing based on your organisation's needs, size, and budget:    

  • Modular approach:  Start with core accounting and project management. Add purchasing, fixed assets, reporting and more as needed.    
  • Success Plans: Choose the level of support and training that fits your team — from onboarding to ongoing optimisation.    
  • Tailored to Your Business: Pricing reflects your size, modules, users and support needs. We work with you to define the right solution at the right cost.
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Expand Beyond Finance with Access Evolve

Access Financials is part of Access Evolve, which includes HR, payroll, expense management, and business intelligence. When your IT business needs go beyond finance, Access Evolve provides:

  • HR & Talent Management: Manage recruitment, performance and learning in one platform.
  • Payroll Integration: One-click payroll that connects seamlessly with financials.
  • Expense Automation: Instant policy answers and quick approvals powered by AI.
  • Advanced Analytics: Make smart decisions across your entire business, not just finance.    
Find out more

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Frequently Asked Questions

Which accounting software is best for IT services companies?

Access Financials includes project accounting capabilities designed for IT services companies, including project costing, resource scheduling, WIP billing, and profitability reporting. IT companies with £10M-£200M turnover use it for functionality beyond small business tools without enterprise ERP complexity.

How does project accounting differ from regular accounting software?

Project accounting tracks revenue, costs, and profitability at the project level rather than only at the company level. For IT services companies that bill clients for specific projects, project accounting provides visibility into which projects are profitable, where resources are allocated, and how billable utilisation impacts margins. Regular accounting software records income and expenses but doesn't connect them to individual projects.

Can Access Financials handle multiple billing models?

Yes. Access Financials supports time-and-materials billing, fixed-price projects, milestone-based billing, retainer arrangements, and work-in-progress billing within the same system. You can configure different billing rules for different clients or projects. The system applies the correct billing approach based on your configuration.

How does Access Financials integrate with project management tools?

Access Financials integrates with the Access Evolve suite, which includes CRM and project management capabilities. For IT companies using other project management tools, Access Financials provides data import capabilities and API connections that enable project information to flow into financial management.

What reports does Access Financials provide for IT companies?

Access Financials includes dashboards and reports for project-based businesses: project profitability analysis, resource utilisation tracking, WIP and accrued income reporting, budget versus actual comparisons, committed costs and forecasts, cash flow projections, and client profitability analysis. Customise views to track specific KPIs, drill down from summaries to transaction detail, and export data for additional analysis.

How long does Access Financials implementation take?

Implementation timeline depends on your IT company's complexity, data migration requirements, and customisation needs. Typical implementations range from 8-16 weeks, including data migration, configuration, testing, training, and go-live support. Success Plans include dedicated implementation managers who coordinate the process.

Does Access Financials work for MSPs and software development firms?

Yes. Access Financials serves managed service providers, software development companies, IT consultancies, systems integrators, and technology staffing firms. The project accounting capabilities work with different service delivery approaches, whether you bill monthly retainers for managed services, track development sprints for software projects, or manage consultant placements for staffing businesses.

Can Access Financials handle multi-currency for international IT projects?

Yes. Access Financials includes multi-currency support. Record transactions in the currency used, with automated currency conversion using current exchange rates. Financial reports can display in your functional currency while maintaining the ability to see transaction detail in original currencies.

How does Access Financials compare to Sage 50?

Access Financials offers cloud-based access, integrated project accounting, resource scheduling, and advanced reporting capabilities. Sage 50 provides core accounting but lacks project-level profitability tracking and resource management. Access Financials also provides modern user interfaces, mobile access, and integration with contemporary business tools.

What happens after I purchase Access Financials?

After purchase, you receive access to the software, onboarding training, and support through your chosen Success Plan. Implementation includes data migration from your existing systems, configuration to match your IT company's workflows, training for your team, and go-live support. Ongoing support ensures you can get help when needed, receive product updates automatically, and access training as new team members join or you add new modules.