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Financial management software
Finance Software for UK Hospices
With 57% of UK hospices reporting deficits and 1 in 5 facing losses over £1 million, financial resilience is no longer optional, it’s critical. Access Financials helps hospice finance teams take control of income, costs, and compliance, so they can focus resources where they matter most: patient care.
Managing End-of-Life Care Finances in a Funding Crisis
Hospices operate in one of the most complex financial environments in the UK charity sector. Access Financials helps you navigate:
- Manage multi-source funding complexity - Track and reconcile NHS commissioning (typically 30-40% of income), charitable donations, retail operations, and legacy income through integrated fund accounting
- Control rising operational costs - Monitor staff costs (representing 70% of hospice budgets) in real-time with automated payroll integration and workforce management tools
- Ensure regulatory compliance - Meet Charities Act 2011 requirements with built-in SORP (FRS 102) compliance, automated SOFA reporting, and comprehensive audit trails
- Maximise available funding - Streamline Gift Aid claims and VAT reclamation under Finance Act 2015 provisions for eligible hospice services
Comprehensive Fund Accounting for Charitable Hospices
Comprehensive Fund Management
- Track restricted, unrestricted, and designated funds
- Project-based accounting for service lines and cost centres
- Real-time reporting for trustees, funders, and regulators
Compliance & Reporting Excellence
- Automated SOFA reporting to SORP (FRS 102) standards
- Charity Commission-ready statutory accounts
- Full audit trails for every transaction
- GDPR and Making Tax Digital (MTD) compliant
Operational Efficiency Tools
- Purchase order management with approval workflows
- Expense claims and invoice processing via mobile or browser
- Two-way Excel integration for management reporting
- Integration with fundraising CRM and retail systems
With our previous system, this was a real struggle because it was difficult to produce a cash flow statement. With Access Financials, you can use the transaction keys to extract that information. We have a portfolio of properties that we can now report on per property.
Connected Systems for Integrated Hospice Operations
Seamless Third-Party Integration
Our open API architecture connects with:
- Fundraising CRM systems for donation tracking
- Retail management systems for charity shop operations
- Clinical management systems for service delivery data
- Payroll and HR platforms for workforce cost management
Cloud-Based Security & Access
- UK-based data centres with NHS-grade security
- Role-based access controls for trustees, staff and volunteers
- Mobile accessibility for expense claims and approvals
- Automated backups and disaster recovery
Join UK hospices and charities already using Access Financials
Learn how to navigate financial challenges, ensure compliance, and focus resources on delivering exceptional end-of-life care.
Navigate Complex Hospice Charity Regulations with Confidence
Access Financials ensures compliance with:
- Charities SORP (FRS 102) - Pre-configured templates and workflows ensuring accurate financial reporting
- Charity Commission Requirements - Automated production of statutory accounts and trustee reports
- NHS Commissioning Standards - Integrated reporting for ICB requirements and quality accounts
- GDPR & Data Protection - Comprehensive audit trails and data security measures
- CQC Financial Viability - Demonstrable financial governance and sustainability reporting
Expert Implementation for Hospice Charities
- Dedicated hospice sector specialists
- SORP-compliant chart of accounts setup
- Data migration from legacy systems
- Comprehensive staff training programme
Ongoing Support & Development
- UK-based support team with hospice sector expertise
- Regular updates for regulatory changes
- User community and best practice sharing
- Continuous product development based on sector feedback
Hospice Finance Software FAQs
What accounting software do UK hospices use?
UK hospices typically require specialist charity finance software that can handle complex funding streams, regulatory compliance, and fund accounting.
Access Financials is designed specifically for this sector, offering:
- SORP-compliant fund accounting
- NHS commissioning contract tracking
- Gift Aid and VAT recovery tools
- Integration with fundraising and retail systems
Unlike generic accounting packages, Access Financials supports the unique financial needs of end-of-life care providers.
How does Access Financials support SORP compliance?
Access Financials includes pre-configured templates and workflows aligned with SORP (FRS 102) and Charity Commission requirements:
- Automated SOFA generation
- Fund tracking for restricted, unrestricted, and designated income
- Trustee-ready dashboards and statutory reporting
- Full audit trails for every transaction
This ensures accurate reporting and reduces the risk of non-compliance during audits or inspections.
What's the cost structure for hospice finance software?
We offer transparent, per-user licensing - not census-based pricing. This means:
- Predictable costs regardless of patient numbers
- Scalable pricing as your organisation grows
- No hidden fees for additional modules or reporting tools
Designed to be cost-effective for hospices of all sizes.
Can the software handle multiple funding sources?
Yes. Hospices often manage income from:
- NHS commissioning contracts
- Charitable donations and legacies
- Retail operations (e.g. charity shops)
- Grants and fundraising campaigns
Access Financials tracks each income stream separately and reconciles them automatically, giving you a clear view of funding performance and sustainability.
Can Access Financials integrate with our existing systems?
Yes. The software offers open API architecture and built-in integrations with:
- Fundraising CRMs
- Retail management systems
- Clinical platforms
- Payroll and HR software
- Microsoft Excel for reporting
This ensures a single source of truth across your organisation and eliminates data silos.
Would you like to see the software in action?
Enter your details and one of our finance specialists will give you a demo and answer any questions you have.