Our recruitment pay and bill software is specifically designed to help agencies capture timesheets, run accurate payroll, and manage client billing, so you can keep your workforce and clients happy while managing your cash flow more effectively.
Built for the fast-moving world of recruitment, our pay and bill software goes beyond basic processing - it connects every stage of your back office, from timesheet capture through to payroll accuracy and client billing in one seamless, automated workflow.
Whether you're placing temp staff, contractors, or permanent hires, our recruitment pay and bill software adapts to your workflows, scales with your business, and helps you stay compliant and cash-positive.
Timesheet submission to agency
Workers complete and submit timesheets online via their mobile, email or by uploading directly to the portal.
Client confirmation
Automatically send emails to timesheet approvers for review, which can be approved with one click, keeping your process fast and efficient.
Timesheet review
Once you have the timesheet start and end time, use Access FastTrack360 Evo to automatically interpret the time logged against the pay agreements accurately and quickly.
Invoicing the client
Once the hours are confirmed, use Access FastTrack360 Evo to generate the client invoice, detailing hours worked and any additional charges.
Payment processing
The client processes the invoice. Payment terms may vary, but it is common for temporary worker payments to be made on a weekly or monthly basis.
Payroll automation
Payroll automation functionality provides you with speed and accuracy, automatically calculating deductions, taxes and any other adjustments.
Payslips and details
Automatically send payslips at the click of a button, choose to schedule or send straight away and preview the payslip once sent.
Detailed payroll reports
Generate reports at any stage of the recruitment agency payroll process to keep on top of progress and highlight any areas for attention.
agency users worldwide
invoices issued each year
paid each year
payees paid per month
Our payroll solutions for recruitment agencies are delivered through two specialist products designed to support different types of agencies. Each product is built for specific operational needs, from high volume temporary workforce management through to complex, multi-region payroll environments.
Access Pay and Bill
POA
Access FastTrack360 Evo
POA
Smart pay and bill software for recruitment agencies
Take the complexity out of payroll with our pay and bill solution, supporting everything from high-volume temporary workforce management to complex, multi-region payroll requirements - helping you reduce admin and focus on growth.
Empower your finance teams by automating recruitment payroll directly from your recruitment CRM. By integrating your back-office recruitment payroll software with your front-office CRM system, you’ll create a connected ecosystem, eliminating the need for manual data entry and ensuring accurate payroll and billing.
Our Pay & Bill solution supports integration across a range of CRM environments, helping you connect front and back office operations seamlessly.
Real results from recruitment agencies using our recruitment pay and bill software
Access Pay and Bill provides the stability, accuracy and scalability that is absolutely critical for us. That is then backed up by excellent support and a fantastic development team as well, which is the key to us being absolutely delighted to have the product in place.
The transition to FastTrack has been a huge benefit to our organisation. From the start of the implementation process it was smooth, efficient, and expertly managed by the whole Project Team. The FastTrack team provided clear guidance, responsive support, and a thorough understanding of our payroll needs.
We have seen a significant improvement in processing speed and accuracy. We are now able to process additional payroll runs for any extra timesheets received, we can make amendments to candidates pay and clients invoices easily and in real time without having to wait until the next payroll period.
Overall, migrating to FastTrack has exceeded our expectations, delivering both operational efficiency and peace of mind. We highly recommend it to any organisation looking to modernise and simplify their payroll operations.
We’re not just faster, we’re accurate. That means fewer complaints, better relationships, and a stronger reputation. I used to spend so much time firefighting payroll issues. Now, I’m able to focus on budgeting and profitability instead.
The area where we see a large gain in productivity was by removing the manual data entry. Previously it would take up to 25 minutes to manually enter each candidate with a lot of room for human error. Now a large portion of it happens automatically.
Candidate payroll error rates were up around 5% during our manual period. Our payroll error rates are now sub 1%, that’s for sure. For a payroll of 800 people, you might have two with Access FastTrack360.
We found that FastTrack360 was not only able to handle the volume of payroll required but also process it in a timely manner. Plus, their approach to project management provided us confidence that they would be there with us during the entire process.
We like that you roll payroll, then you can easily do your invoicing. Plus, we’re running more volume in payroll. That’s where we’ve had efficiencies as we’ve upgraded to FastTrack360. Our payroll team is small but very efficient.
We feel as we grow further and use importing of timesheets more, and less touch, then we’ll continue to be small. We believe our back-office team will remain lean in the future.
Calculate your potential savings with our recruitment pay & bill software
Understand the potential savings and efficiency gains our pay and bill software can deliver to your recruitment agency by reducing manual processes and improving payroll accuracy.
Recruitment agency payroll is the process of managing pay for temporary, contract, and permanent workers within a staffing agency.
It involves tracking hours worked, calculating wages and taxes, and processing payments. In recent years, many recruitment agencies have turned to time billing and invoicing software to streamline this process.
Recruitment payroll solutions allow agencies to validate and automate timesheet collection at high volumes, automatically calculate paychecks, generate invoices, and manage their cash flow more effectively.
Read our article about how to choose the best payroll software for recruitment agencies.
Recruitment pay and bill software streamlines payroll and billing by managing PAYE, Contractor, Ltd. Company and Umbrella worker types, simplifying client billing while reducing the need for multiple systems.
Our recruitment pay and bill software also ensures compliance with the latest legislation such as IR35, when paying off-payroll contractors, giving your agency peace of mind and confidence in up-to-date compliance.
Recruitment pay and bill software allows you to make payments to workers and send invoices to clients from a single system, automating complex pay rates and schedules to ensure accurate payment and billing.
Access Pay and Bill is HMRC recognised and is regularly updated for compliance with tax laws, so your payroll processes remain compliant.
Pay and bill software works best when it’s integrated with a recruitment CRM, such as Access Vincere Evo, reducing the need to re-key data and have one version of the truth across your business.
It also supports all worker types, including PAYE, contractors, limited companies, umbrella workers, and multi-tier agency structures.
Our recruitment payroll software automates tasks to ensure speed and accuracy in managing high volumes of workers. It saves time by using payroll automation to reduce repetitive tasks such as data entry and calculations, allowing your team to focus on strategic recruitment activities rather than being burdened by manual administrative work.
Yes, our recruitment agencies can rely on our UK-based recruitment pay and bill services to deliver an integrated and guaranteed hosted or managed service. Relieving the administrative pressure and burden for you and your team – giving you the freedom to do more.
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