AU & NZ
SG
MY
US
IE
%
Savings on wage costs
Rotaready Evo
AI-powered hospitality scheduling software
that saves time and controls costs
Optimised by AI, perfected by you
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smart, AI-driven shift suggestions
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automatic compliance checks
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real-time wage tracking
Trusted by
Smart rota planner for busy hospitality teams
Remove the hassle of hospitality shift planning by building the perfect staff rota in minutes, not hours.
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View a day, week or month at a glance
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Easily switch between departments and sites
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Live charts of staffing levels, revenue, bookings and more
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Drag, drop, copy & paste shifts
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Optimised for desktop, mobile and tablet
Never over or understaffed again
Advanced AI and machine learning analyses your historical data, sales patterns, seasonality, weather, and local events to make sure you always have the right number of people on shift.
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Up to 25% more accurate sales forecasts
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5% improvement in rota accuracy on average
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Get hour-by-hour staffing recommendations
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Reduce hospitality labour costs with intelligent predictions
Fully compliant hospitality shift planning
Our hospitality rota planner has got your back. We make sure your rotas tick all the boxes when it comes to compliance.
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Working Time Regulation compliance
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Rotas that adhere to employee contractual terms, skills and guaranteed hours
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Shifts only allocated to employees with up-to-date records and uploaded documentation
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Optional rota approval at manager level before shifts are published
Predictive Analytics is incredibly easy to use and saves us roughly an hour each week. But the real value lies in how it's helped us optimise labout costs.
Our pub managers now plan their rotas more cost-effectively, thanks to live & accurate staff wage costs.
Why businesses like yours love Rotaready Evo
%
Average ROI
Everything you need for effortless hospitality rota planning
Rota templates
Generate perfect rotas in just a few clicks, with custom templates that automatically factor in staffing requirements, eligibility criteria and employee attributes.
Intelligent shift suggestions
See the top 3 recommended shifts for each employee based on availability and skills.
Live demand insights
View reservations, covers, sales, weather, and local events directly in your rota.
Shift swaps & broadcast
Empower teams to swap shifts or fill last-minute gaps instantly via the mobile app.
Multi-site coverage
Manage rotas across all locations and move staff between sites. With full visibility of costs across your entire estate.
Agency staff tracking
Schedule and track agency workers alongside permanent staff employees for full visibility over shift coverage and labour costs.
Labour cost control
See true wage costs, including NI and holiday accrual and update in real-time as you schedule.
Mobile rota app
Build and edit rotas on desktop, mobile, or tablet and manage schedules from anywhere.
Schedule smarter with live data from your other business solutions
The smartest tech is connected tech, that’s why we’ve perfected the connections between Rotaready Evo and your other business solutions; enabling you to pull real-time sales, bookings, and covers directly into your rota view.
Rotaready Evo seamlessly integrates with the rest of Access’s Hospitality People Solutions, from Learning & Development to Payroll, and more.
Explore Access Hospitality’s People Suite
We also integrate whole host of third-party solutions, including:
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Payroll
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EPoS
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Applicant tracking
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Training
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Tips & tronc
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and more
Explore other Rotaready Evo features
HR
Manage time-off, holidays, documents, and pay records in one place, with smart reminders and wellbeing insights to support every team member.
Employee engagement
Give teams a voice with sentiment tools, easy shift swaps, absence requests, and messaging - all in a handy app.
Time & Attendance
Capture every clock-in and out via tablet or mobile and ensure instantly accurate timesheets that guarantee payroll accuracy.
Reporting & analytics
Easy-to-read dashboards and reports that highlight trends, support smarter decisions and help you improve every part of your operation.
93 hours saved weekly. Real-time cost tracking. 5% wage cost savings.
These aren't just numbers; they're what happens when you use intelligent shift planning built for hospitality. See how it can work for your operation.
Part of your complete Hospitality People Platform
Make every learning journey more impactful by connecting your hospitality LMS to scheduling, payroll and wider people tools.
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Link training completions to roles, rotas and performance, so the right people are in the right place, fully compliant.
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Use shared employee records to avoid double entry of key details.
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Give teams a smoother experience with single sign-on across learning, HR and scheduling.
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Easily add more suite modules over time, building towards a complete “hire to retire” people platform.
Hospitality staff scheduling software FAQs
How long does it take to build a rota with Rotaready Evo?
Most hospitality managers can put together a weekly rota in under 10 minutes, thanks to tools like templates, week-to-week cloning, and smart shift suggestions that do the heavy lifting for you. And the more you use it, the quicker it becomes – AI scheduling learns your business and staffing patterns, making it easier to build the perfect rota every time.
Can I use your rota planner if I have multiple sites?
Absolutely. Rotaready Evo makes it easy to see and manage rotas for all your locations in one place. You can move staff between sites to cover gaps, keep an eye on wage costs, and make sure every venue follows the same standards. Whether you’re running a couple of pubs or a whole group of restaurants, our hospitality rota software grows right along with you.
How does your hospitality staff scheduling software work on mobile?
Our hospitality rota app is built for iOS and Android, so you can create and edit rotas wherever you are. Managers can drag and drop shifts, keep an eye on wage costs and check compliance right from their phone or tablet, which is ideal when you’re on-site or away from your desk. Your team gets the app for free too, making it easy for them to view their shifts, request swaps, request holidays and clock in or out.