AU & NZ
SG
MY
US
IE
%
Savings on wage costs
Rotaready Evo
Rotaready Evo
AI-powered hospitality rota software for smarter scheduling and happier teams
Build perfect rotas in minutes, accurately track attendance, control labour costs and retain happier, more engaged teams.
Already a customer? >> Login here <<
Trusted by
Rotaready Evo
HR & workforce management software, built for hospitality
Optimise your schedules and your decision-making
With full visibility and control over wage costs, revenue and intelligent forecasts, Rotaready Evo helps you optimise your labour spend and make better business decisions.
"Our pub managers now plan their rotas more cost-effectively, thanks to live & accurate staff wage costs."
Leanne Day-Sheriff, Golden Lion Group
Never start from a blank rota again
Building your next week's rota has never been easier. Our rota assistant has already identified your best-fit rota from recent weeks, and populated it, ready for you to review.
It suggests the best-fit person for every open shift, based on hours needed, role suitability and fairness across the team. You confirm or dismiss each suggestion, the rota stays yours.
You can also describe what you need in plain language and Access Evo Researcher will build a pre-populated rota from your historical data, with the best-suited person suggested for every open shift.
That's around 20 minutes back on every rota.
Know how your team really feels
Rotaready Evo turns everyday shift feedback into clear insights, so you can act early to keep your staff happy, engaged and performing at their best.
"Rotaready Evo’s employee sentiment tracking has transformed how we understand and respond to team feedback. For the first time, we have clear, shift-specific insights that managers can act on instantly."
Nick Solomides - Recruitment, HR and Compliance at Brucan Pubs
AI-powered workforce management that works for your teams and your business
Employee scheduling
Drag & drop your way to perfect rotas in minutes with our advanced AI feature set powering sales forecasting, scheduling and workforce planning.
HR
Manage time-off, holidays, documents, and pay records in one place, with smart reminders and wellbeing insights to support every team member.
Employee engagement
Give teams a voice with sentiment tools, easy shift swaps, absence requests, and messaging - all in a handy app.
Time & Attendance
Capture every clock-in and out via tablet or mobile and ensure instantly accurate timesheets that guarantee payroll accuracy.
Reporting & analytics
Easy-to-read dashboards and reports that highlight trends, support smarter decisions and help you improve every part of your operation.
Forecasting
Built on advanced AI and machine learning, Forecasting elevates your sales forecasting, scheduling and workforce planning.
Why businesses like yours love Rotaready Evo
%
Average ROI
Book a demo today and see how Rotaready Evo can transform the way you manage your people.
Schedule smarter with live data from your other business solutions
The smartest tech is connected tech, that’s why we’ve perfected the connections between Rotaready Evo and your other business solutions; enabling you to pull real-time sales, bookings, and covers directly into your rota view.
Rotaready Evo seamlessly integrates with the rest of Access’s Hospitality People Solutions, from Learning & Development to Payroll, and more.
Explore Access Hospitality’s People Suite
We also integrate whole host of third-party solutions, including:
-
Payroll
-
EPoS
-
Applicant tracking
-
Training
-
Tips & tronc
-
and more
Real results, real brands
Explore our collection of case studies to see how Rotaready Evo has helped businesses like yours reclaim thousands of hours and reduce labour costs.
Customer story: Mollie's
Find out how implementing Rotaready Evo has enabled Mollie's Motel to transform workforce management across the business.
Brucan Pubs
Learn how Rotaready Evo helped Brucan Pubs significantly reduce admin heavy tasks, improve operational efficiency and better deploy 21 hours every week as a result.
Gourmet Coffee Bar & Kitchen
Discover how Gourmet Coffee Bar & Kitchen brews efficiency and scheduling accuracy across 31 sites and 130 employees with Rotaready Evo, saving over £1600 a week and achieving a 761% ROI.
But don’t take our word for it...
The integration of Rotaready Evo with our other operational systems has brought consistency to our scheduling and alignment with our forecasts. Consolidating our HR and People functionality was a priority for us, and Rotaready Evo played a crucial role in achieving this.
Rotaready Evo's employee sentiment tracking has transformed how we understand and respond to team feedback. For the first time, we have clear, shift-specific insights that managers can act on instantly.
Our pub managers now plan ther rotas more cost-effectively, thanks to live & accurate staff wage costs.
Rotaready's HR platform helps us save time and manage people processes more effectively, allowing us to focus on what really matters - our team.
Built to give you peace of mind
GDPR-ready & secure
Your team’s data stays private and protected. Rotaready Evo meets strict GDPR standards, and we never share your data with anyone.
AI-powered accuracy
Smarter rotas, every time is how we do it here. Our intelligent scheduling cuts costs, fills gaps and makes shift planning totally effortless.
Rota compliance made simpler
Stay on the right side of regulations with automatic checks for working time rules, minimum wage, rest breaks and contracted hours, built into every rota.
Smarter rotas, happier teams
Because it's not enough to fill every shift - Rotaready Evo gives you the precision you need, and the people insights you've been missing.
Part of the Hospitality People Suite
Give your scheduling tools extra power by connecting them with recruitment, learning, and payroll modules.
-
Share live rota, wage and attendance data with HR, payroll and analytics for one version of the truth.
-
Turn approved time and attendance into accurate hours, ready for payroll
-
Simplify employee onboarding and logins with a single, secure platform across every site and brand.
-
Add modules over time, so your scheduling can grow into a complete people solution when you are ready.
Rotaready Evo FAQs
What is Rotaready Evo?
Rotaready evo is a hospitality scheduling software that helps time-stretched multi-site hospitality general managers to quickly create rotas and manage costs with clever predictive labour optimisation features.
What is labour optimisation in hospitality?
In the context of the hospitality industry, labour optimisation refers to the process of managing staffing levels to ensure you have the right number of employees to meet guest demand while controlling labour costs. This process is crucial for any hospitality business.
By analysing predicted demand, labour costs and budget requirements, labour optimisation helps ensure you have the right people, in the right place, at the right time for the right cost for your business.
How do I choose the right rota software for my hospitality business?
Ultimately, deciding which rota software is best for your business will come down to the specific requirements of your business.
Things to consider would include cost, usability, mobile optimisation, forecasting capabilities, payroll and tip distribution, etc.
Read our article which outlines some top tips for reviewing and choosing hospitality rota software.
What type of business is Rotaready Evo suitable for?
Rotaready Evo is specially designed to offer effective staff scheduling solutions for catering and events businesses, restaurants, hotels, cafes, bars and pubs of any size. If you have unique or special requirements, speak to our team and we’ll be able to help you choose the best solution for your business.
How does AI actually help with staff wellbeing?
Rotaready Evo takes the feedback your team give at clock-out and spots patterns you might miss - like stressed staff after a busy shift, team members who feel overworked, or smooth shifts with happy teams and managers who get great feedback. It gives you the full picture, so you can step in where support is needed and celebrate what’s going well.
What’s different about Rotaready Evo compared to before?
Rotaready has always helped you build accurate rotas and keep labour costs under control. What’s new with Rotaready Evo is a wellbeing layer - staff can share quick feedback at clock-out, and AI turns that into insights you can use to spot problems early, support your team and keep them motivated.
What does Access Evo add to Rotaready Evo?
Access Evo Researcher lets you build and amend rotas in plain language, pulling from your historical data to pre-populate shifts and suggest the best-suited person for every open one. Beyond rotas, your Feed surfaces AI prediction alerts and flags shifts where sentiment has changed, so you can spot a problem with your team before it shows up in turnover figures.
For teams also using CPL Learning Evo, Access Evo's hospitality training and compliance platform, it tracks certifications across both products and flags any training that's overdue, so your teams stay compliant without anyone having to chase it.
You confirm every action. The rota stays yours.