Rotaready Evo

Hospitality time and attendance made simple

Even a few extra minutes on the clock can add up. Our time and attendance software for hospitality gives you trustworthy attendance records, so every hour (and penny) adds up right.

Instantly accurate timesheets, ready for payroll

Staff clock in on mobile, tablet or kiosk

Real-time hours and wage costs you can trust

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Flexible clock-ins

Clocking in has never been easier

One-tap clock-in/out via tablet or on mobile

Your team can clock in and out from their phone or shared device, giving you accurate, real-time attendance records wherever you work.

Choose the clock-in method that suits your business, from shared tablets on site to secure mobile clock-ins.

Quick & secure clock-ins

No messy paper or swipe cards. Clock in instantly with a tap and a photo and/or PIN for extra security.

Mobile GPS options

Set a location radius for clock-ins. Use in harmony with on-site clock-in devices or go mobile-only.

Clock –in reminders
Push notifications when the shift is due to start/end, reminding teams to clock-in/out, reduce errors and missed records

Attendance issues detected automatically

Spot and fix attendance issues before they become payroll problems

Automatic alerts for missed shifts or late clock-outs
Rotaready Evo monitors attendance in real time, flagging missed shifts, breaks or clock-ins right away, so nothing goes unnoticed.

One-click fixes
Rotaready Evo watches your staff attendance records around-the-clock, instantly flagging issues. Most can be resolved with one click.

Absences and holidays accounted for every time
Holidays, sick days and paid absences are all tracked automatically - no gaps in your records, no surprises at payroll.

See every cost, as it happens

Know your true wage costs in real time

Live wage cost tracking
Wage costs update in real time as staff clock in and out, so you always know your true staffing spend, not just what you planned.

Immediate visibility for managers
Hopitality managers with the right permission at every site see actual hours and pay for each shift, letting them react instantly to overspend or staff no-shows.

No more end-of-week surprises
Spot extra hours, late arrivals and expensive overtime before it hits your payroll.

Seamless integration with rotas & payroll

Sit back and watch as your rounding rules are instantly applied

Attendance and rotas, perfectly matched
Rotaready Evo automatically links every clock-in and out with the scheduled shift for zero double entry and zero confusion.

Feed straight into payroll
Export timesheets in any format or send signed-off hours straight into your connected payroll system. Say goodbye to payroll errors.

See variance at a glance
Always know how scheduled versus actual hours (and costs) line up without looking back in spreadsheets.

Automatic timesheet creation
Rotaready matches every clock-in, break and shift to give you instantly accurate timesheets, ready for payroll in a click.

Your rounding rules, your way
Apply custom rounding (sanitisation) rules to match real-world hospitality pay policies with no extra work for your managers.

Zero errors, fewer disputes
No more copying or chasing up missing data. Every record feeds straight through to payroll, reducing mistakes and saving hours.

The value Rotaready Evo adds can be measured by the smile it puts on my face when I know it's not going to take me half a day to get a new employee set up. 10 clicks is now 2 clicks with Rotaready Evo. It saves us time, which saves us money and head space!

Nick Solomides - HR & Recruitment Manager Brucan Pubs

Employee scheduling

Drag & drop your way to perfect rotas in minutes with our advanced AI feature set powering sales forecasting, scheduling and workforce planning.

Explore rota scheduling software

HR

Manage time-off, holidays, documents, and pay records in one place, with smart reminders and wellbeing insights to support every team member.

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Employee engagement

Give teams a voice with sentiment tools, easy shift swaps, absence requests, and messaging - all in a handy app.

Explore employee engagement feature

Reporting & analytics

Easy-to-read dashboards and reports that highlight trends, support smarter decisions and help you improve every part of your operation.

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Schedule smarter with live data from your other business solutions

The smartest tech is connected tech, that’s why we’ve perfected the connections between Rotaready Evo and your other business solutions; enabling you to pull real-time sales, bookings, and covers directly into your rota view.

Rotaready Evo seamlessly integrates with the rest of Access’s Hospitality People Solutions, from Learning & Development to Payroll , and more.

Explore Access Hospitality’s People Suite

We also integrate whole host of third-party solutions, including:

Payroll

EPoS

Applicant tracking

Training

Tips & tronc

and more

Explore our partner integrations

Make time tracking the easiest part of your day

Hospitality timesheet app that keeps everyone on the same page — wherever they’re working.

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Hospitality Time & Attendance FAQs

How does a mobile clock-in work?

Your team simply taps “Clock in” on the Rotaready Evo app using their own phone or a shared tablet. Their location is verified automatically, and everything updates in real time, meaning no paperwork, no chasing for answers.

What if someone forgets to clock in?

You’ll be notified if of any missing clock-ins. From there, you can quickly adjust the shift or confirm the correct hours with a single click, so payroll stays clean and accurate. 

Can I use Rotaready Evo with my existing payroll software?

Yes. Rotaready Evo integrates with many payroll solutions, including Access Hospitality’s payroll module and a number of third-party solutions - keeping your time and attendance data synced and your payroll accurate.

Do I need to buy extra devices or hardware?

Nope. Rotaready works on the phones, tablets and computers your team already has. There’s no special kit to buy and no installation costs.