Why moving to a cloud-based HR system is a no-brainer

We share 6 top reasons for adopting a cloud-based HR solution and how it can transform your HR department; simplifying daily administrative tasks and enabling your team to focus on the people issues that really matter, such as employee experience, creating a winning workplace culture and wellbeing.

 

Reason #1: Self-service functionality

HR departments are busy places, and there’s always plenty to do. At the more junior end, HR requires a lot of data entry: from inputting employee emergency contacts to repetitive daily tasks such as logging absence. Cloud-based HR systems with self-service functionality enable your entire workforce to access and input their own data from anywhere and at any time, at their convenience. This not only makes employees’ lives easier and improves engagement but it also frees up valuable time for HR.

 

Reason #2: Reduced paperwork

Gone are the days of storing copious amounts of employee records in packed filing cabinets. From compliance information to training records and job applications, with cloud technology you can easily maintain your people data to reduce the time taken searching for, updating and analysing the necessary information. With digital records, it’s also easier to mitigate duplication, human error or worse, data loss.

 

Reason #3: Added data security

While cyber-attacks have made some people a little nervous about the prospect of storing data in the cloud, the fact is there’s far more security in the cloud than there is with managing physical documentation. Plus, from a GDPR perspective, cloud security cuts the risk of costly data protection breach lawsuits further down the line. In an industry in which sensitive information ranging from home addresses to salary information is routinely stored, cloud security is an unrivalled investment. 

 

Reason #4: Improved data sharing

The data collected and analysed by HR is often in high demand across an organisation. Key workforce insights may include the cost of staff turnover, employee satisfaction or the uptake of recent wellbeing initiatives. By storing this information in the cloud and utilising sophisticated data dashboards, all teams can access it in a controlled way without having to request it from each other. In the short term, this frees up time – and in the long run, it means a more insight-driven and hence profitable organisation.

 

Reason #5: Greater agility

The technology market is changing at breakneck speed and many on-premise HR applications simply cannot keep up. A cloud-based HR solution, on the other hand, is easily scalable and will flex as your organisation evolves. What’s more, you needn’t worry about time-consuming upgrades or overseeing updates, since your SaaS provider will manage these on your behalf, keeping disruption to your operations at a minimum.

 

Reason #6: Cost savings

All of the above points translate into more money left in the kitty, as once your cloud-based HR system is deployed, it will immediately begin generating returns in a multitude of ways, including more insightful and accurate data and increased time savings. Indirectly, there are also savings to be had when it comes to enabling a more flexible and mobile workforce, as well as boosting productivity where previously laborious HR processes, such as submitting expenses, become more streamlined.

 

Whilst we’ve covered some of the more process-driven reasons to switch to cloud-based HR software, the benefits to your workforce are also far-reaching - from helping you to improve wider employee engagement to having more time to deliver initiatives that really make a difference to your people. So, what’s stopping you?

Discover more about our cloud-based HR technology today and speak to our friendly team to find out how our intuitive solutions can support your growing organisation.