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Facility management software
Access Maintain Evo is a cloud-based facility management software that automates scheduling, tracks jobs live and gives you instant insights
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Cut costs by 10%+ with AI-driven workflows
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Prevent breakdowns before they hit a busy shift
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See every site, every job, every contractor in one place
What makes Maintain Evo different from generic CAFM
Most facilities software tells you what broke. Maintain Evo tells you what's about to and helps you act before it does.
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AI diagnostics guide your team through fixes, reducing wasted callouts
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Contractor recommendations based on first-time fix rates, not guesswork
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Certificates and compliance tracked automatically
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Repair or replace decisions supported by real asset history, not instinct
Trusted provider of property maintenance software
Features of our property maintenance software
Access Maintain Evo is a computer-aided facilities management solution for simplified property maintenance.
Calculate how much Access Maintain can save you with our ROI calculator >
Mobile job management
Now with AI-powered CoPilot
Log, assign and close jobs on mobile or tablet. Upload photos, scan asset tags and work offline with CoPilot Assistant guiding staff through fixes and pre-filling contractor briefs.
Benefit: Faster response times with less admin, plus AI-powered troubleshooting.
Intelligent alerts
Proactive issue detection
Get smart notifications with clear summaries instead of vague fault reports. Maintain Evo prioritises alerts and warns of risks before they cause downtime.
Benefit: Prevent costly disruptions with early warnings and better visibility.
Compliance & certificates
Upgraded with automation
Store all contractor certificates and safety documents in one secure system. Access Maintain Evo automatically uploads, validates and tracks expiry dates, flagging issues before they become risks.
Benefit: Stay compliant with less effort, avoid fines and always be audit ready.
Contractor management
Optimised by performance data
Manage jobs, approved suppliers, requests and authorisations in one place. Access Maintain Evo recommends contractors with the best first-time fix rates and validates their compliance automatically.
Benefit: Improve service quality, make better value decisions and resolve problems faster.
Reporting & analytics
With AI decision support
See spend and performance across every site in real time. Using asset history and performance data, Maintain Evo helps you decide whether to repair or replace equipment.
Benefit: Make confident decisions that cut costs and prevent repeat breakdowns.
Procurement tools
Integrated and connected
Order goods, parts and assets in one system, then link them directly into maintenance workflows.
Benefit: Lower costs and avoid unnecessary spend.
Start with Core. Add what you need.
Every Access Maintain Evo package starts with the Core Bundle. Add modules as your operation requires - nothing you don’t need, everything you do.
From £90 per site, per month
Core Bundle - Essential
Contact usFeatures include:
- Reactive Maintenance
- Planned Preventative Maintenance (PPM)
- Asset Management
- Supplier Management
- Compliance & Certificates
- Intelligent Alerts
- Reporting & Dashboards
- Mobile Job Management
- Administration
POA
In-house Module
Get your priceFeatures include:
- Workforce Planning
- Internal Cost Tracking
- Performance Management
- Enhanced Job Features
POA
Projects Module
Get your priceFeatures include:
- Project Planning
- Project Management
- Financial Oversight
- Reporting
POA
Supply Only Module
Get your priceFeatures include:
- Stock & Inventory
- Purchase Management
- Goods Tracking
- Reporting
Your goals, our priority, with Maintain Evo Customer Success Plans
Many facility maintenance software providers lock their premium support behind higher-tier pricing, or only step in once something has already gone wrong.
Maintain Evo Customer Success Plans are built differently - they're forward-thinking partnerships focused on your long-term success, not just fixing problems as they arise.
Part of the Operations Suite
Maintain Evo is built to prevent problems, but prevention is only as good as the data behind it. Connect it with Trail Evo and your compliance checks, inspection results and maintenance workflows share the same system for the full picture of what's happening across every site, before it becomes a problem you're paying to fix in a hurry.
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Failed checks raise maintenance callouts automatically, AI handles the details
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Spot repeat failures across sites before they become a pattern worth paying for
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One complete record from inspection to fix
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Every site's checks, open jobs, and contractor visits in a single view
By registering our entire supply chain on Access Maintain, costs are locked in and we have the control to know which jobs are open, which contractor is attending – and when – giving full visibility of how much the work is going to cost in advance, rather than getting some nasty surprises afterwards.
See the ROI for yourself
What if you could turn everyone on your team into a maintenance expert?
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Smarter than basic maintenance tools
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Tailored beyond generic CAFM providers
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Powered by intelligent AI, not guesswork
FAQ's for facility management software
What is facility management software?
Facility management software (often called CAFM) helps organisations manage jobs, contractors, compliance and assets across their sites in one central system. Access Maintain Evo takes this further by adding AI-powered features that prevent breakdowns, guide troubleshooting and simplify compliance, so your team spends less time firefighting and more time focusing on service.
What is the best software for maintenance management?
The best maintenance management software helps businesses cut costs, reduce downtime and stay compliant by streamlining admin and improving efficiency. Many businesses now choose cloud-based CAFM software for maintenance management, which enables them to gain real-time reporting and job management from any device, across their entire estate.
Access Maintain Evo goes a step further. Built for hospitality, it adds AI-powered intelligence that prevents breakdowns, speeds up repairs and automatically manages compliance. Evo guides staff through troubleshooting, pre-fills contractor briefs and highlights early warnings before issues disrupt service.
Like other leading CAFM platforms, it securely stores contractor insurance certificates, statutory servicing records and safety documentation in one place, but Maintain Evo enhances this with automation that flags expiries and keeps you inspection-ready.
Who can benefit from using Maintain Evo?
Maintain Evo is designed for busy multi-site hospitality venues: hotels, restaurants, bars and leisure spaces, where downtime is not an option. It supports facilities managers who need visibility across all sites, general managers who want smooth day-to-day operations and operations directors focused on cost control.
How does the AI CoPilot assist my team?
Maintain Evo’s AI CoPilot provides troubleshooting guidance, asks targeted questions to narrow down the fault and pre-fills contractor briefs with the right details. This reduces wasted callouts, speeds up issue resolution and gives your team more confidence when dealing with problems on the floor.
How does Maintain Evo select the best contractor?
Maintain Evo analyses historical performance data to recommend contractors with the highest first-time fix rates. It also automates insurance and certificate checks, so the contractors you work with are not only efficient but also compliant.
Can Maintain Evo help prevent equipment breakdowns?
Yes. Intelligent alerts highlight risks early, for example, if an asset is under-performing or overdue maintenance. Instead of vague fault reports, Maintain Evo provides clear summaries that help your team act before issues turn into costly disruptions.
How can I get started with Access Maintain Evo?
You can get started by contacting us, or you can request a demo. Our team will guide you through the process, from initial assessment to implementation and training.
Can I buy Maintain as part of a bundle with checklist software?
Yes, and for multi-site operators, it's worth considering. Maintain Evo and Trail Evo are the two core products in the Operations Suite which bring together your daily inspections with your maintenance workflows, giving you one system that catches problems and fixes them. [Explore the Operations Suite]